01-09-84 v AGENDA
CITY OF ATLANTIC BEACH
January 9, 1984
Call to Order
Invocation and Pledge to Flag
1. Approval of the Minutes of December 12, 1983
2. Recognition of Visitors
3. Correspondence
A. From Homer H. Humphries, Jr. , Requesting City Water
Service at 1931 Beach Avenue
B. Between Mr. $ Mrs. E. B. Then and the City Manager
Regarding Variance Request - 193 Beach Avenue
4. Advisory Planning Board
5. City Manager's Report
A. Item #1 - Award of Contract for Street Resurfacing -
Selva Marina Drive
B. Item #2 - Voluntary Cooperation Agreement
C. Item #3 - Proposed Agreement with England, Thims $ Miller,
Inc. , Consulting Engineers - Saltair Drainage Study
6. New Business
7. Unfinished Business
8. Report of Committees
A. Committee of the Whole Meeting of January 3, 1984
9. Action on Resolutions
10. Action on Ordinances
A. Ordinance No. 5-83-11 - An Ordinance to Prescribe and
Authorize a Uniform Travel Policy
and Procedure for the City of
Atlantic Beach Officers, Employees
and Authorized Individuals -
Second and Final Reading -
Public Hearing
• B. Ordinance No. 5-83-12 - An Ordinance Prescribing Rules and
Regulations for the Purchase or
Contract for Supplies, Materials,
Equipment, Services, and Public
Improvements; Repealing Section
72 of the Charter Entitled
"Contracts for City Improvements",
and Article II, Section 8-4 Through
8-8 of the Code of Ordinances
Entitled "Purchasing" - (Deferred
at Last Meeting to Committee of the
Whole)
11. Miscellaneous Business
12. ADJOURN
MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY V V
COMMISSION HELD AT CITY HALL ON JANUARY 9,1984 AT 8:00 P.M. 0 0
T T
E E
PRESENT: William S. Howell, Mayor-Commissioner D D
Robert B. Cook, Sr.
John W. Morris, Jr.
Catherine G. Van Ness, Commissioners M S
0 E
AND: A. William Moss, City Manager T C
Claude L. Mullis, City Attorney I 0 Y
Adelaide R. Tucker, City Clerk NAME OF ONEN
COMMRS. N D S 0
ABSENT: William I. Gulliford, Commissioner - In hospital for surgery
The meeting was called to order by Mayor Howell. The invocation, offered
by Commissioner Van Ness, was followed by the pledge to the flag.
Approval of the Minutes of the Regular Commission Meeting of December 12, 1983
Motion: The minutes of the regular Commission meeting of December 12, Cook x
1983 be approved as submitted Norris x x
Van Ness xx
The motion carried unanimously. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Recognition of Visitors - None
Correspondence
A. From Homer H. Humphries, Jr. , Requesting City Water Service at 1931 Beach
Mr. Humphries requested city water service for his residence at 1931 Beact
Avenue and also for two apartments at 1933 and 1935 Beach Avenue. Cook x x
Norris x x
Motion: Approve cut-ins for water service at 1931, 1933 and 1935 Van Ness x
Beach Avenue as requested by Homer H. Humphries, with the Howell x
understanding that all costs will be at the expense of
Mr. Humphries with no reimbursement expected.
The motion carried unanimously.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
B. Bewtween Mr. & Mrs. E. B. Then and the City Manager Regarding Variance
Request - 193 Beach Avenue.
The correspondence was furnished for information only. No action taken.
Advisory Planning Board - No Report.
•
PACE 'IWO V V
MINUTES Names of
JANUARY 9,1984 Commrs. MS Y N
City Manager's Report
A. Item #1-Award of Contract for Street Resurfacing Selva Marina Dr,
The City Manager reported that the bid opening was held on Jan.4,1984
at 2:00 p.m. Two bids were received and opened - Dickerson of Fla. ,
Inc. in the amount of $35,195. and WtT Paving, in the amount of
$35,525. The tabulation of bids is attached hereto and made a part
hereof. The low bid submitted by Dickerson does comply with the
terms and conditions of the specifications. The City Manager recom-
mended award of bid to the low bidder. Mr. Moss was asked if he
had pursued the possibility of going through the City of Jacksonville
for resurfacing bids, and he said yes, but the City of Jacksonville
was not interested.
Motion: Award the contract for street resurfacing to the low Cook x
bidder, Dickerson of Fla. in the amount of $35,195.00 Morris x x
Van Ness x x
The motion carried unanimously. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
B. Item #2-Voluntary Cooperation Agreement
The Mayor presented the Voluntary Cooperation Agreement between the
cities of Jacksonville Beach, Neptune and Atlantic Beach for law
enforcement activities. Both he and the City Attorney voiced their
approval.
Motion: Approve the Voluntary Cooperation Agreement with Jack- Cook x x
sonville Beach and Neptune Beach. The Mayor be authorized Morris x x
to execute the agreement on behalf of the City. Van Ness x
The motion carried unanimously. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
C. Item #3-Proposed Agreement with England, Thins, & N.iller,Inc.
Consulting Engineers - Saltair Drainage Study.
The 1983-84 Capital Improvements Program has allocated $4,000 for an
engineering study of the Saltair Subdivision Storm drainage system.
Mr. Moss reported that England, Thins & Miller have submitted a
proposal to conduct an engineering evaulaticn and drainage study
in the areas within Saltair and along the Selva Marina lagoon to the
weir structure near Mayport Rd. The City Manager recommended that
England, Thins & Miller be authorized to perform the engineering
evaulation. Mayor Howell expressed the opinion that he believed a
study had already been done several years ago, and it was found that
we need to enlarge the culverts under Seminole flad, Plaza, and
11th St. Discussion followed. Cook x
Motion: Table action on the matter until further study is done. Morris x x
The motion carried unanimously. Van Ness x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
New Business - None
Unfinished Business - None
PAGE THR1' V V
MUTES Names of
JANUARY 9, 1984 Commr s. MS Y N
Report of Committees
A. Committee of the Whole Meeting of January 3, 1984
The Commission met as a Committee of the Whole on January 3, 1984
to discuss the proposed "Purchasing Ordinance". The minutes are
attached hereto and made a part hereof.
Action on Resolutions - None
Action on Ordinances
A. Ordinance No. 5-83-11 - Second and Final Reading-Public Hearing
AN ORDINANCE TO PRESCRIBE AND AUTHORIZE A UNIFORM TRAVEL POLICY AND
PROCEDURE FOR THE CITY OF ATLANTIC BEACH OFFICERS, EMPLOYEES AND
AUTHORIZED INDIVIDUALS; AND PROVIDING AN EFFECTIVE DATE.
Said Ordinance was presented in full, in writing for second and
final reading by Mayor Howell. Said Ordinance was posted in line
with Charter requirements. Mayor Howell then opened the floor for
a Public Hearing. As no one spoke for or against, Mayor Howell
declared the Public Hearing closed.
Motion: Said Ordinance No. 5-83-11 be passed on second and Cook x x
final reading. Morris x
During discussion before the vote, Commissioner Morris asked if Van Ness x x
Section 6, page 3 - requiring receipts for meals was intended to
Howell x
be left in. The City Manager answered yes. The question was called
and the motion carried unanimously.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
B. Ordinance No. 5-83-12
AN ORDINANCE PRESCRIBING RULES AND REGULATIONS FOR THE PURCHASE OR
CONTRACT FOR SUPPLIES, MATERIALS, EQUIPMENT, SERVICES, AND PUBLIC
IMPROVEMENTS; REPEALING SECTION 72 OF THE CHARTER ENTITLED "CONTRACTS
FOR CITY IMPROVEMENTS", AND ARTICLE II, SECTION 8-4 THROUGH 8-8 OF
THE (ODE OF ORDINANCES ENTITLED "PURCHASING".
Said Ordinance was presented in full, in writing on first reading
by Mayor Howell.
Cook x x
Motion: Said Ordinance No. 5-83-12 be passed on first reading. Morris x x
During discussion before the vote, Mayor Howell asked the City Van Ness
Attorney if he had determined if Section 72 of the Charter could be Howell
repealed by home rule. City Attorney Mullis replied that Section 72
of the Charter can be repealed by home rule. The question was called
and the motion carried unanimously. Public Hearing was set for
January 23, 1984.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
PAGE FOUR V V
MINUTES Names of
JANUARY 9, 1984 Commrs . MS Y N
_
Miscellaneous Business
Mayor Howell sadly announced that Judge Charles Anderson, our
municipal judge from 1958 until the courts were abolished, had
passed away Sunday night.
Mr. Mbss announced that the Department of Transportation will be
doing a study on traffic signals at Mayport Road and Levy Rd this
month.
There being no further business, the Mayor declared the meeting
adjourned at 7:53p.m.
/4 ;#
IV
(S ) Wi�iam S. Howel
Mayor-Commissioner
ATTEST:
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Adelaide R. Tucker
City Clerk
Date of Opening
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P. 0. Box 16505
Jacksonville, Florida 32216
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P.O.BOX 25
ATLANTIC BEACH,FLORIDA 32233
< 414. TELEPHONE(904)249-2395
December 20, 1983
MEMORANDUM
TO: The Honorable Mayor and City Commission
FROM: A. William Moss, City Manager
SUBJECT: Meeting of the Committee of the Whole -
Purchasing Ordinance
A meeting of the Committee of the Whole has been scheduled for:
Tuesday
January 3, 1984
7:15 P.M.
City Hall
The purpose of the meeting is to discuss the proposed "Purchasing
Ordinance" which was presented on December 12th, and any other business
which may arise.
The following is respectfully submitted to assist in the study and
review of the proposed ordinance:
1. Copy of National Municipal Law Officers' (NIMLO) Model
Purchasing Ordinance
2. Copy of Chapter 42 - Purchasing - City of Clearwater
3. Article IX - Purchasing Agency - City of Orlando.
Respectfully,
/g/itffek.--Z14
A. William Moss
City Manager
AWM:j1
POSTED,
and mailed to news media