02-13-84 v AGENDA
CITY OF ATLANTIC BEACH , FLORIDA
February 13 , 1984
Call to Order
Invocation and Pledge to Flag
1 . Approval of the Minutes of January 23 , 1984
2 . Recognition of Visitors
3 . Correspondence
A. From Mr . Joseph Glickstein re CATV Board
B . C . E . D . , Incorporated re Proposed Street
4 . Advisory Planning Board
5 . City Manager ' s Report
A. Item #1 - Health Maintenance Organization
B . Item #2 - Authorization to Disburse Funds to
Paul Harden for Legal Services
C . Item #3 - Plans and Specifications - Selva Norte
Subdivision
D . Item #4 - Authorization to Purchase Used Computer
Equipment
E . Item #5 - Budget Report for the First Quarter of
Fiscal Year 1983-84
6 . New Business
A. Bid Opening - Bid #34-5 - Hydraulic Trash Loader
B . Bid Opening - Bid #34-6 - Water & Sewer System Improvements
7 . Unfinished Business
A. Life Guard Station - Revised Plans
8 . Report of Committees
9 . Action on Resolutions
10 . Action on Ordinances
A. Ordinance No . 5-83- 12 - An Ordinance Prescribing Rules and
Regulations for the Purchase or
Contract for Supplies , Materials ,
Equipment , Services , and Public
Improvements ; Repealing Section 72
of the Charter Entitled "Contracts
for City Improvements" , and Article
II , Section 8-4 Through 8-8 of the
Code of Ordinances Entitled
"Purchasing" - Second and Final
Reading - Public Hearing (Deferred
from Meeting of January 23 , 1984)
11 . Miscellaneous Business
12 . ADJOURN
MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH V V
CITY COMMISSION HELD AT CITY HALL ON FEBRUARY 13 , 1984 0 0
AT 7 : 15 P .M. T T
PRESENT:William S . Howell, Mayor-Commissioner E E
Robert B . Cook, Sr . D D
William I. Gulliford , Jr .
John W. Morris , Jr . , Commissioners
M S
AND : A. William Moss , City Manager 0 E
Claude L. Mullis , City Attorney T C
Adelaide R. Tucker , City Clerk I 0 Y
NAME OF ONEN
ABSENT : Catherine G. Van Ness Commissioner - Out of Town COMMRS . N D S 0
The meeting was called to order by Mayor Howell . The invocaticn ,
offered by Commissioner Cook, was followed by the pledge to
the flag.
Approval of the Minutes of the Regular Commission Meeting of
January 23 , 1984
Commissioner Morris corrected the spelling of the word damn
on page fourteen under Howell remarks . The correct spelling
is dam.
Motion : The minutes of the regular Commission meeting of Cook x
January 23 , 1984 be approved as corrected. Gulliford x x
The motion carried unanimously. Morris x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
Recognition of Visitors
The Chair recognized Linda Ball, 362 Sargo Road. She stated that she was
under the impression that Sargo Road was zoned single family residential
and there appears to be a boarding house at 370 Sargo and more than one
family living at two other houses - 325 and 341 Sargo. The Mayor advised
her to contact the City Manager the next day and he will handle the problem.
Correspondence
A. From Mr. Joseph Glickstein re CATV Board
Mayor Howell acknowledgedreceipt of a letter from Mr. Glickstein, repre-
senting the Jacksonville Beaches Cable TV Board (at the request of Chair-
man John Futch) . Mr. Glickstein requested the city to appropriate the
sum of $2, 186.95 for their one-third share of the incurred cost to hire
a consultant to conduct a financial analysis of the rate increase applica-
tion by Cox Cable TV. Cox Cable has agreed to assess each subscriber the
sum of $1.00 (they billed 950 on a one-time basis to fund the anticipateG
cost. When the funds are received from Cox Cable, the proceeds will be
equally divided and each of the three cities will be reimbursed to the
extent of the amount collected.
Motion: Authorize the City Manager to disburse the amount of $2,186.95 Cook x x
for consultant services re Cox Cable rate increase application Gulliford x x
(one-third share of cost) . Morris x
The motion carried unanimously. 4nowell
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
PAGE TWO V V
MINUTES Names of
FEBRUARY 13,1984 Commrs. MS Y N
Corresponaence - continued
B. From C.E.D. , Inc. re Proposed Street
Mayor Howell stated that C. E. D. , Inc. is proposing to put in a stree:
which runs north off of Levy Road a distance of approximately 600 ft.
which has been a right-of-way dedicated to the public for a number of
years. This will provide egress and ingress from Levy Road to their
property. The right-of-way will be improved to the city's specifications
and upon completion will be dedicated to the city for maintenance.
Motion:Approve the request for a future acceptance of the paving, Cook x x
subject to receipt of the proper specifications for the Gulliford x x
construction of the road, etc. Specifications shall be Morris x
brought back for final approval. Howell x
The motion carried unanimously.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Advisory Planning Board - No Report
City Manager's Report
A. Item # 1 - Health Maintenance Organization- The City Manager reques:ed
this item be taken up later on the agenda.
B. Item #2-Authorization to Disburse Funds to Paul Harden for Legal Services
The City Manager requested authorization to disburse $1,800 to Paul
Harden of Smith, Davenport, Bloom & Harden for legal services.
Motion: Authorize the City Manager to disburse $1,800 to Paul Cook x
Harden for legal services provided for collective bargain- Gulliford x x
ing with the Police union. Morris x x
The motion carried unanimously. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
C. Item #3- Plans and Specifications -Selva Norte Subdivision
The Chair recognized Mr. Carl D. Simonsen,President of the Selva Marina
Condominium Association. Mr. Simonsen spoke in reference to the trees
and the road between Saturiba and the entrance to the new development,
Selva Norte. He stated that initially there was a proposal to remove
sixteen trees along the right of way of Selva Marina Drive in order
to accomodate the road in accordance with the stipulations of the
State Statute of 1976. This caused much concern of members of the
Selva Marina Association. Two conferences were held with the City
Manager, the developer's Engineer, Mr. Doug Miller, and representatives
from the Association. An attempt has been made to realign the road
and only four palms and four oaks will have to be removed in the interest
of safety in order to bring Selva Marina Drive up to the Fla. State
standards. This was agreed on by a majority of the Board of Directors
of the Condominium Association. Mr. Simonsen expressed their appreciation
for the cooperation of the City Manager, Mr. Miller, and Mr. Sutton.
Discussion was held on the requirements of the current Florida Statutes.
Motion:Approve the plans and specifications submitted by Selva Cook x
Norte Subdivision subject to final review and approval by Gulliford x x
the City's Engineer and also the revamping of that portion Morris x x
of Selva Marina Drive as proposed in the attached diagram. Howell x
The Mayor be authorized to sign the plat upon completion of
construction or the furnishing of appropriate surety.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
PAGE THREE V V
MINUTES Names of
FEBRUARY 13,1984
Commr s. M S Y N
City Manager's Report - continued
D. Item #4 - Authorization to Purchase Used Computer Equipment
The City Manager reported that Staff, at the request by members of
the City Commission, have been searching for used computer equipment.
The Finance Director has been negotiating with Poultry Health Services
of Jacksonville for the purchase of their computer. The City Manager
requested authorization to purchase a used NCR 9020 computer from
Poultry Health Services, Inc. , for $23,000.
Motion: Authorize the City Manager to purchase a used NCR 9020
computer from Poultry Health Services of Jacksonville for ,Gulliford x
the amount of $23,000.
orris x
During discussion before the vote, the Finance Director was asked
the life expectancy of the 9020 and whether or not the software was Cook x
compatible.Mr. Royal replied yes, and 5-6 yrs life expectancy. Gulliford x
The question was called and the motion carried unanimously. Morris x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
E. Item #5 - Budget Report for the First Quarter of Fiscal Year'83-84
As there were no questions regarding the report, the Mayor acknow-
ledged receipt and instructed the budget report be filed for information.
New Business
A. Bid Opening - Bid #34-5 - Hydraulic Trash Loader
The following bids were received and opened:
General Truck Equipment & Trailer Sales, Inc.
P. 0. Box 6954
Jacksonville, Fla. 32236-6954 $11,700.00
Deliver Date - 45 to 60 calendar days
Option 1 - Additional $500.00
Option 2 - Additional $450.00
Waste Equipment Leasing Limited
Jacksonville, Fla. $12,600.00
Recommended Option 1 - Additional $500.00
Recommended Option 2 - Additional $440.00
Deliver Date - 45 to 60 days
Motion:Award to General Truck Equipment & Trailer Sales, Inc. , the Cook x x
lowest bidder meeting specifications, in the amount of Gulliford x x
$11,700. and purchase the two recommended options 1 - $550 Morris x
and 2 - $450. Total purchase price of $12,700. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
B. Bid Opening - Bid #34-6 - Water & Sewer System Improvements
The following bids were received and opened:
Cogburn Electric Alt. A-1 $22,300.00
Jacksonville, Fla. Alt. A-2 21,170.00
Bid Bond: Trans America Ins.
PAGE FOUR V V
MINUTES Names of
FEBRUARY 13,198a Commrs. M S Y N
Bid Opening #34-6 Continued
Southern Line Cleaning, Inc. Alt. A-1 No Bid
P. 0. Box 2257 Alt. A-2 No Bid
Sanford, Fla.
Part B.Sewer System Smoke
Testing Program $16,320.00
Completion Date - 30 days
Bid Bond - Reliance Insurance Co.
C & L Waterproofing Alta A-1 No Bid
P. 0. Box 2182 Alt. A-2 No Bid
Sanford, Fla. 32772-2182
•
Part B.Sewer System Smoke
Testing Program $20,400.00
Bid Bond: Reliance Ins. Co.
* * * * * * * * * * * * * * * * *
Altair Maintenance Services, Inc.
P. 0. Box 1146,710 W. Lake St.
Longwood, Fla. 32750 Alt, A-1 No Bid
Alt . A-2 No Bid
Part B. Sewer System Smoke
Testing Program $10,880.00
Bid Bond: Hartford Accident
& Indemnity Co.
* * * * * * * * * * * * * * * * * *
Griner's A-One Pipeline Services, Inc.
8135 N. Highway 441 Alt. A-1 No Bid
Orlando, Fl 32810 Alt. A-2 No Bid
Part B. Sewer System Smoke
Testing Program $ 6,800.00
Bid Bond: Hartford Accident
& Indemnity Co.
* * * * * * * * * * * * * * * * * * * *
Mayor Howell suggested the bids be passed on to Committee for a report
back at the next meeting, He appointed Commissioner Morris Chairman
of the Committee. The engineer and City Manager will serve on the
Committee.
Motion: Pass on to Committee for a report back at the next meeting. Cook x x
Commissioner Morris, the City Manager and Engineer to serve Gulliford x x
on the Committee. Morris x
The motion carried unanimously, Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Unfinished Business
A. Life Guard Station - Revised Plans
The City Manager presented the revised plans that included a larger
PAGE FIVE V V
MINUTES Names of
FEBRUARY 13,198 +Commr's. M S Y N
Unfinished Business - continued - Lite Guard Station
porch. Mr. Moss stated the City will serve as the "prime contractor"
and subcontract the plumbing, electrical, and masonry work. Total cost
of the project will be approximately $4,500. The City Manager request-
ed authorization to proceed with the construction of the lifeguard bld .
Cook
Motion: Authorize the City Manager to proceed with the construction Gulliford x x x
of the lifeguard building. Morris x
The motion carried unanimously. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
At this time item #1 City Manager's Report was discussed.
Health Maintenance Organization
The Chair recognized representatives from HMO (Health Maintenance
Organization) who offered a brief presentation of their alternative
health insurance plan and requested that they be permitted to solicit
interested city employees.
HMO Rates Without Prescription Fla. Municiapl Health Trust
Cost Fund with prescription cost
Single Coverage - $51.50 Single Coverage - $64.94
per employee per month per employee per month
Family Coverage - $89.40 Family Coverage - $103.88
per employee per month per employee per month
The Commission expressed concern over the possibility of losing Fla.
Municipal as there is no guarantee they will continue to offer their
program to the city. Fla. Municipal Health Trust Fund requires that
75% of eligible employees participate in the health program. The
suggestion was made for the Mayor to appoint a committee to study
the matter.
Motion: The Mayor appoint a Committee to review the matter in Cook x x
depth and report back to the Commission. Gulliford x x
The motion carried unanimously. Mayor Howell stated he Morris
would appoint the Committee within the next two days and Howell x
advise Commissioners.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Report on Committees - None
Action on Resolutions - None
Action on Ordinances - No. 5-83-12 - Public Hearing
AN ORDINANCE PRESCRIBING RULES AND REGULATIONS FOR THE PURCHASE OR
CONTRACT FOR SUPPLIES, MATERIALS, EQUIPMENT, SERVICE, AND PUBLIC
IMPROVEMENTS; REPEALING SECTION 72 OF THE CHARTER ENTITLED "CONTRACTS
FOR CITY IMPROVEMENTS", AND ARTICLE II, SECTION 8-4 THROUGH 8-8 OF THE
CODE OF ORDINANCES ENTITLED "PURCHASING".
Said Ordinance was presented in full, in writing for second and final
reading by Mayor Howell. Said Ordinance was posted in line with
Charter requirements. Mayor Howell then opened the floor for a Public .
PAGE SIX V V
MINUTES Names of
FEBRUARY 13,1984 Commrs. M S Y N
I Y'
Action on Ordinances - continued
Hearing. As no one spoke for or against, the Mayor declared the Public
Hearing closed.
Motion: Said Ordinance No. 5-83-12 be passed on second and final Cook x x
reading. Gulliford x x
Morris x
The motion carried unanimously. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Miscellaneous Business
Mayor Howell read a letter from City Attorney Claude L. Mullis (copies
had been furnished the Commissioners) in which he requested the
hourly rate paid the City Attorney for legal services be increased
to $75.00 per hour. Mr. Mullis also requested that the firm of Corbin
& Dickinson be retained to handle any labor problems for the City and
they be paid an hourly rate of $75.00 per hour. The primary attorney
with whom we would be working with would be John F. Dickinson, a
native of Jacksonville Beach.
Motion: Increase the legal fees of the City Attorney to $75.00 per Cook
hour. Gulliford x x
The motion carried unanimously. Morris x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
Motion: Engage the firm the City Attorney has recommended, Corbin Cook x x
& Dickinson, to act on our behalf in any future labor Gulliford x x
problems and they be paid the same hourly rate of $75.00 Morris x
per hour. Howell x
The motion carried unanimously.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
There being no further business to come before the Commission, Mayer
Howell declared the meeting adjourned at 9:45 p.m.
//4 'i^ . 14 • !- .
(SEAL)
Mayor-Commissione
ATTEST:
Adelaide R. Tucker
City Clerk
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ATLANTIC BEACH,FLORIDA 32233
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