03-26-84 v AGENDA
CITY OF ATLANTIC BEACH
March 26, 1984
Call to Order
Invocation and Pledge to Flag
*March 12, 1984 *Minutes of March 12,1984
1. Approval of the Minutes of cbrtta y-24, 1984 presented to the Commission
in the Agenda Packet.
2. Recognition of Visitors
3. Correspondence
4. Advisory Planning Board - Meeting of March 20, 1984
A. Request for Rezoning - Charles H. Bernreuter III
Lot 15, 17, Block 11, Atlantic Beach
B. Request for Rezoning - Charles Leonard
Lot 20, Block 1, Atlantic Beach
C. Request by Amber Corporation for "Use by Exception"
Lot 1, Block 3, Atlantic Beach Villa Unit #2
5. City Manager's Report
A. Item #1 - Telephone Systems
B. Item #2 - Section H Master Plan
C. Item #3 - Beach Safety and Control
D. Item #4 - Transfer of Unclaimed or Confiscated Property
E. Item #5 - City Hall Expansion
F. Item #6 - Summary of the 1983 Annual Report, "Crime
in Florida"
G. Item #7 - Contract Change Order - Public Works
Service Station Facilities
6. New Business
A. Bid Opening - Water Plant Control and Telemetry System
7. Unfinished Business
8. Report of Committees
A. Report of "Chamber of Commerce" Committee
9. Action on Resolutions
10. Action on Ordinances
A. Ordinance No. 57-84-10 - An Ordinance Amending Section
11 .31, Chapter 11 of the Ordinance
Code of the City of Atlantic Beach;
Setting Forth Parking Violations
and Schedule of Fines; Providing
an Effective Date
11. Miscellaneous Business
12. ADJOURN
MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY
COMMISSION HELD AT CITY HALL ON MARCH 26, 1984 AT 7:15 P.M.
V V
PRESENT: William S. Howell, Mayor-Commissioner 0 0
Robert B. Cook, Sr. T T
William I. Gulliford, Jr. E E
Catherine G. Van Ness, Commissioners D D
SND: A. William Moss, City Manager M S
Mary Humphrey, Recording Secretary 0 E
Claude L. Mullis, City Attorney T C
I 0 Y
ABSENT: Adelaide R. Tucker, City Clerk - Out of Town NAME OF ONEN
COMMRS . N D S 0
The meeting was called to order by Mayor Howell. The invocation, offered
by Commissioner Van Ness, was followed by the pledge to the flag.
Approval of the Minutes of the Regular Commission Meeting of Mar. 12,1984
Motion: The minutes of the regular Commission meeting of March 12, Cook x
1984 be approved as submitted. Gulliford X x
Van Ness x x
The motion carried unanimously. ; Morris x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
Recognition of Visitors
Mr. George Bull, Jr. , 47 Eleventh Street was recognized by Mayor Howell.
Mr. Bull directed a question to Commissioner Gulliford in regard to a
statement he made under miscellaneous business of the meeting of March 12,
1984 regarding the lawsuit of Jones vs. the Board of Adjustment of the
City of Atlantic Beach; the City of Atlantic Beach; Edward B. Then and
Margaret Then. Mr. Bull wanted an explanation of Commissioner Gulliford's
statement of displeasure.
Commissioner Gulliford said the statement he made was fairly definitive,
but since in litigation he didn't think it would be appropriate for him
to make an additional comment.
City Attorney Mullis stated that the issue should not be discussed any
further than it's already been discussed.
Ms. Della Koenig,780 Redfin Drive was recognized by Mayor Howell.
qhe stated a man in her neighborhood keeps bringing in washing machines,
Le has them in both front and back yard. The City Manager stated that
he knew the address of the man, and was aware of the problem.
Correspondence - None
PAGE 'IWO V V
MINUTES Names of
MARCH 26, 1984 Commrs . MS Y N
_ . _ _ _
Advisory Planning Board
N. Request for Rezoning - Charles H. Bernreuter, III, Lot 15, 17,
Block 11, Atlantic Beach.
Mayor Howell presented the rezoning request and stated that the
Advisory Planning Board's recommendation was that it be denied.
Cook x
Motion: Moved that the request for rezoning be denied as Gulliford x
recommended by the Advisory Planning Board . Van Ness x x
The motion carried unanimously. Morris x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
B. Request for Rezoning - Charles Leonard, Lot 20, Block 1,
Atlantic Beach.
Mayor Howell presented the rezoning request and stated it was
from Commercial General to RG-1.
The City Manager stated that entire section of the City is zoned
commercial, and it was the opinion of the Advisory Planning Board
that it would be inappropriate to put a residential unit right in
;he middle.
Motion: Moved that the zoning reclassification be denied in Cook x
accordance with the recommendation of the Advisory Gulliford x
Planning Board. Van Ness X x
Morris x x
The motion carried unanimously. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
C. Request by Amber Corporation for a "Use by Exception" , Lot 1,
Block 3, Atlantic Beach Villa Unit #2.
Mayor Howell presented the request by Amber Corporation.
Cook
Motion: Moved that the "Use by Exception" be granted in accord- Gulliford x
ance with the recommendation of the Advisory Planning Van Ness
Board. Morris x
Howell
During discussion before the vote, Mayor Howell asked if anyone had
researched the covenants and restrictions. The Mayor did not want
anything granted or allowed that was in violation of recorded
covenants and restrictions.
Cook x
ubstitute Gulliford x x
potion: Allow the "Use by exception", subject to the covenants and Van Ness x
restriction clauses not being in violation or conflict.
The City Attorney to rule on this. Morris x x
Howell
The motion carried unanimously. x
PAGE THREE V V
MINUTES Names of
MARCH 26, 1984 Coma's. MS Y N
City Manager's Report
A. Item #1 - Telephone Systems
Mr. Moss reported that he had learned that there may be significant
savings to the City by acquiring phone systems for the Police/Fire
Department and City Hall. He stated that he would like to know the
preferred method of purchasing phone systems if it is determined to be
in the City's best interest to buy a system. Cook x
Motion: Authorize the City Manager to explore the various systems Gulliford x x
and present competitive systems back to the Commission. Van Ness x x
Morris x
The motion carried unanimously. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
B. Item #2-Section H - Master Plan
The City Manager reported that $10,000 was budgeted for the development
of a Master Plan for Section H, west of Mayport Road. If the study is
to be pursued they are required to abide by the Competitive Negotiations
Act and enter competitive negotiations with engineering firms because
the contract will probably exceed the $5,000 planning invitation
established by State Law. The City Manager requested authorization to
begin the selection process. A lengthy discussion followed. Mayor
Howell recommended the matter wait and see about the sewer issue. Cook x
Motion: Action on the matter be deferred. Gulliford x x
Morris x x
The motion carried unanimously. Van Ness x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
C. Item #3-Beach Safety and Control-no discussion. The report to be
filed for information.
D. Item #4 - Transfer of Unclaimed or Confiscated Property
The City Manager advised there were a lot of food goods to transfer
or dispose of, and Ordinance No. 5-83-13 requires City Commission
approval to transfer unclaimed or confiscated property from the police
evidence room for City use. Mr. Moss requested that battery cables and
jumper cables be added to the list of items he requested Commission
approval to transfer and, if requested, destroy.
Motion: Authorize the transfer and/or destruction of the attached Cook x x
list at the discretion of the City Manager or whomever he Gulliford x x
might designate. Van Ness x
Morris x
The motion carried unanimously. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
PAGE FOUR V V
MINUTES Names of
MARCH 26, 1984 Commrs. MS Y N
City Manager's Report - continued
E. Item #5 - City Hall Expansion
In response to several inquiries relating to the possibility of buildig
a City Hall at the site behind the Police Station rather than spending
$30,000 to remodel the present City Hall (approved at the meeting of
February 27, 1984) , the City Manager presented several proposals of
a new City Hall with various cost estimates for review by the Commis-
sion. Estimated cost would be approximately $256,000. A lengthy
discussion followed. No one on the prevailing side of the motion
approving the expenditure of $30,000 to remodel moved to reverse.
No further action was taken.
F. Item #6-Summary of the 1983 Annual Report,"Crime in Florida"
No questions were asked and the Mayor instructed the report be filed
for information.
G. Item #7 - Contract Change Order-Public Works Service Station Facilities
The City Manager reported that a controlled test and audit of the fuel
dispensing system showed that the fuel pump and cabinet did not accurately
measure the amount of fuel pumped, and the key control system did not
accurately measure the amount of fuel dispensed, nor did it correspond
with the fuel pump readings. He recommended authorization to execute a
change order to replace and sell on consignment the existing fuel dis-
pensing and recording system. Service Equipment Co. , who installed the
present equipment, offered a quotation to provide two pumps and two
key control systems at a cost of $5,350. 69. Labor will cost $1,376.
Service Equipment Co. will attempt to sell the existing pumps on con-
signment.
Motion: Authorize the City Manager to take competitive bids on the Gulliford x
equipment to accurately record as he has requested, and Van Ness x
offer the existing pumps as a trade-in on the new equipment.
During discussion before the vote, Commissioner Cook asked if there
would be any monetary savings, and what could happen if there wasn't
an accurate system. The City Manager replied that we have a public
responsibility to maintain an accurate inventory. This would also protect
against someone claiming that gasoline had been stolen from the city. Cook x
The question was called and the motion carried unanimously. Gulliford x x
Morris x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Van Ness x x
New Business -Bid Opening-Water Plant Control & Telemetry System Howell x
Bids were advertised in the Times-Union, Dodge Report, and Construction
Digest.Bid documents & specs. were sent to seven firms. One bid was
received and opened:
Cogburn Brothers Electric,Inc. Alternate one: $20,300
Bid bond: Transamerica Alternate two: $20,300. Cook x
Motion:Award the bid to Cogburn Brothers Electric,Inc. , providing Gulliford x x
they meet the specification plans. Morris x x
The motion carried unanimously. Van Ness x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
Unfinished Business - None
PAGE FIVE V V
MINUTES Names of
MARCH 26, 1984 Commrs. M S Y N
r
8 Report of Committees
A. Report of "Chamber of Commerce" Committee
The report was made by Commissioner Morris. The Chamber of Commerce
Committee met on March 26, 1984 at 6:20 p.m. , and recommended by a votE
of two to one that the City Commission approve to hire by contract
the Jacksonville Beaches Area Chamber of Commerce to provide services
for the city. Cook x x
Motion: On the recommendation of the Committee, I so move. Gulliford x
The motion failed with a vote of two ayes and three nays. Morris x
Van Ness x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
Action on Resolutions - None
Action on Ordinances - No. 57-84-10
AN ORDINANCE AMENDING SECTION 11.31, CHAPTER 11 OF THE ORDINANCE CODE
OF THE CITY OF ATLANTIC BEACH; SETTING FORTH PARKING VIOLATIONS AND
SCHEDULE OF FINES; PROVIDING AN EFFECTIVE DATE.
Said Ordinance was presented in full, in writing on first reading, by
title only by Mayor Howell. Cook x
Motion: Said Ordinance be passed on first reading, by title only. Gulliford x x
Morris x
The motion carried unanimously. Van Ness x x
Mayor Howell set the Public Hearing for April 9, 1984. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Miscellaneous Business
Commissioner Cook asked what the proper procedure was to have some-
thing placed on the agenda. The City Manager explained the procedure
and said the item referred to was inadvertently left off. Commissioner
Cook then asked for permission for a scaffold to be erected on the
beach for a surfing contest, which would come down after the contest.
The contest begins March 30, 1984 and ends Sunday, April 1, 1984.
Mayor Howell recognized Mr. Bill Hixon, sponsor of the contest. Mr.
Hixon stated the city would have no liability. He has liability in-
surance and the city will be named a co-insured. The scaffolding would
be manned and no one would be on it except for the people involved witl,
the contest, and it would be removed immediately following the contest.
Upon recommendation of the City Attorney, Commissioner Gulliford moved
for the following:
Motion: Permission be granted, providing that there is a minimum Cook x x
of $500,000 in liability insurance policy of which the Gulliford x x
city is named a co-insured, and an addition thereto that Morris x
the applicant agrees to hold the city harmless and in- Van Ness x
demnified against any lawsuit. Howell x
The motion carried unanimously.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
•
PAGE SIX V V
MINUTES Names of
MARCH 26, 1984 Commrs. MS Y N
Miscellaneous Business - continued
The Mayor advised the Commission that the Committee has been working
on Crofton's Letter of Credit but they will have to wait to take
action until after April 1st which is the deadline for completion
of Aquatic Drive.
There being no further business, the Mayor declared the meeting
adjourned at 8: 15 p.m.
if
4
Wil al . Howell
Mayor-Commissioner
(SEAL)
ATTEST:
//1#
Mary Humphrey
Recording Secretary