05-14-84 v AGENDA
CITY OF ATLANTIC BEACH
May 14, 1984
Call to Order
Invocation and Pledge to Flag
1. Approval of the Minutes of April 23, 1984
2. Recognition of Visitors
3. Correspondence
A. From Griner's/A-One Pipeline Services, Inc. , re Reduction
in Contract Price for Smoke Testing Sewer Lines
B. From Atlantic Beach Residents re "Seminole Point Highrise"
4. Advisory Planning Board
5. City Manager's Report
A. Item #1 - Telecommunications System
B. Item #2 - Budget Calendar - FY 1984-85 Budget
C. Item #3 - Police Department Monthly Report - April 1984
D. Item #4 - Fire Department Monthly Report - April 1984
E. Item #5 - Report from Chief Thompson re Abandoned
or Junked Vehicles
F. Item #6 - Actuarial Report for 1983
G. Item #7 - Authorization to Contract with Gabriel, Roeder,
Smith $ Company for Actuarial Services
H. Item #8 - Acceptance of Improvements - Fairway Villas
Subdivision
6. New Business
7. Unfinished Business
A. Further Consideration - Application for Certificate
of Public Convenience and Necessity to Operate an
Emergency Medical Ambulance Service by Liberty Ambulance
Service of Jacksonville - City Attorney to Report
B. Further Consideration - Proposal by Cardinal Industries
to Construct Drainage Ditch Along West Plaza Right-of-Way
8. Report of Committees
9. Action on Resolutions
A. Resolution No. 84-7 - Authorizing and Directing the Mayor
to Sign an Agreement with the State
of Florida Department of Community
Affairs Under the Florida Financial
Assistance for Community Services Act
10. Action on Ordinances
11. Miscellaneous Business
12. ADJOURN
V V
MINUTES OF THE REGULAR METING OF THE ATLANTIC BECH CITY O O
COMMISSION HELD AT THE CITY HALL ON MAY 14, 1984 AT 7:15 P.M. T T
E E
PRESENT:William S. Howell, Mayor-Commissioner D D
Robert B. Cook, Sr.
William I. Gulliford, Jr.
John W. Morris, Jr. M S
Catherine G. Van Ness, Commissioners O E
T C
AND: A. William Moss, City Manager I O Y
Claude L. Mullis, City Attorney NAME OF ONEN
Adelaide R. Tucker, City Clerk
COMMIS. N D S 0
The meeting was called to order by Mayor Howell. The invocation, offered
by Commissioner Van Ness, was followed by the pledge to the flag.
Approval of the Minutes of the Regular Commission Meeting of April 23,1984
Motion: The minutes of the regular Commission meeting of April 23, Cook x
1984 be approved as submitted. Gullifprd x
Morris x 4 x
The motion carried unanimously. Van Ne3s x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
Correspondence
A. From Griner's A-One Pipeline Services, Inc. , re Reduction in Contrac :
Price for Smoke Testing Sewer Lines.
Mayor Howell acknowledged receipt of copy of letter from Griner's A-One
Pipeline Services, Inc. advising that they were not going to bill the city
$6,800 for the smoke testing of 68,000 feet. They are only going to bin
$4,500 as they didn't spend the amount of time they had estimated. The
Mayor instructed the letter be filed for information.
B. From Atlantic Beach Residents re "Seminole Point Highrise"
The Mayor acknowledged receipt of a request signed by five citizens of
Atlantic Beach regarding Seminole Point Highrise, and recognized Joan
Carver, 46 15th Street who spoke for the group. Ms. Carver requested
the City Commission take a position on the two proposed seven story
high-rises that are going to be built north of 20th St. She stated
the group of approximately fifty citizens attending the meeting felt
this was not in conformity with the development in both Atlantic Beach
and North Atlantic Beach. Mayor Howell stated that he was sure they all
knew that the proposed construction is in the City of Jacksonville and
the City of Atlantic Beach has no authority on the rezoning. He added
that in the application submitted by the developer it states that the
City of Atlantic Beach agrees to furnish water and sewer to the project .
This was basically correct but it should be qualified on the basis that
the City of Atlantic Beach agreed to do that providing that sewer was
available and the city has the capability at the time of the necessary
hook-up, whenever that may be. Mayor Howell expressed the opinion that
PAGE TWO V V
MINUTES Names of
MAY 14, 1984 Commrs. M S Y N
Correspondence- continued
the City Commission should perhaps send a letter to the Urban Services
Committee clarifying them on the fact that sewers are not available
at this moment. The Commission agreed and discussion followed on
details of the letter.Pat Ketteringham, 1661 Park Terrace East, asked
under what contractual agreement the city had to supply water to Seminole .
Beach. Mayor Howell told her that the city has no contractual agreement.
We extend our water and sewer mains outside the city as requested, and
they pay for all costs of- connection and pay one and one-half times the
standard rate. This is the maximum allowed by law under Fla. Statutes.
Steve Fouraker, 6th St. asked why the city agreed to furnish sewer and
water to .the development and would the city violate anti-trust laws if
the city declined to supply water and sewer to the area. City Attorney
Mullis noted that if the city only offered to serve single family homes
and ignored duplexes it would be a violation of the Sherman anti-trust
law. Commission Gulliford said the sad part of this is that Seminole
Beach is not a part of Atlantic Beach and it should be, so our hands
are tied. Even if we denied them sewer hoopups it would not stop the
development. They would go ahead and build their own sewer system.
Mr. Gene Montanye, 1731 Beach and Mr. Donald Wolfson, 1725 Beach, Pres.
North Beaches Association agreed with Mrs. Ketteringham that once high
rises break the barrier you've got Miami Beach or Destin. After dis-
cussion, Commissioner Gulliford moved the following motion:
Motion: Notify the Urban Affairs Committee and the Council by Cook x
letter the city's concern about the height limitation, Gulliford x x
special fire equipment that would be required in the area Morris x x
to serve such a high building, and the fact that our street Van Ness x
system will not support a great number of cars. Also Howell x
clarify them on the water and sewer.
The motion carried unanimously.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Advisory Planning Board - No report
City Manager's Report
A. Item #1-Telecommunications System
As requested, the City Manager furnished information and purchase price
of the existing system that is presently owned by AT&T. The total fi:st
year cost for equipment is $7,482.00. The City Manager requested aut'iori-
zation to purchase telecommunications systems for the Public Safety Dept.
and City Hall from Telcom Plus as recommended on April 23, 1984. Discussion
followed.
PAGE THREE V V
MINUTES Names of
MAY 14, 1984 Commrs. MS Y N
Motion: Purchase the telecommunications systems for the Public Cook
Safety Dept. and City Hall from Telcom Plus as recommended Gulliforc x
by the City Manager. Morris
Van Ness x
Howell
During discussion before the vote, Mrs. Dorothy Kerber asked if this
system has a battery backup. Mr. Moss said it can have a battery back-
up but he did not recall if this was included in the quoted price. The Cook x
question was called and the motion carried with a four to one vote. Gulliforci x
Morris x
Van Ness x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
B. Item #2- Budget Calendar - FY 1984-85 Budget
The proposed budget calendar for the FY 1984-85 budget process was
presented. No action taken - filed for information.
C. Item #3 - Police Department Monthly Report - April, 1984
Mayor Howell acknowledged receipt of the Police Department Monthly
Report for April 1984. Commissioner Gulliford recognized Chief
Thompson for his efforts in the area of parking and the improvement.
He thanked the Chief and told him to keep up the good work. Commissicner
Morris asked the Chief if he kept a log on calls concerning barking dogs.
The Chief said approximately ten to twelve per month. No action taken.
The report will be filed for information.
D. Item #4 - Fire Department Monthly Report - April 1984
No action taken. The report will be filed for information.
E. Item #5 -Report from Chief Thompson re Abandoned or Junked Vehicles
The Mayor acknowledged receipt of the report from Chief Thompson re
abandoned or junked vehicles. No discussion. The report will be filet
for information.
F. Item #6 - Actuarial Report for 1983
The Mayor acknowledged receipt of the retirement system actuarial retort
for 1983 prepared by Gabriel, Roeder, Smith & Company. He noted that the
fund is apparently in very good shape.
G. Item #7-Authorization to Contract with Gabriel, Roeder, Smith & Cc
for Actuarial Services
The City Manager requested authorization for the Pension Board and him to
contract with Gabriel, Roeder, Smith & Company, Actuaries and Consultants,
•
PAGE FOUR V V
MINUTES Names of
MAY 14, 1984 Commrs. M S Y N
City Manager's Report - continued - Item #7
for acutarial services in the amount of $2,725. for the period January
1, 1985 through December 31, 1985.
Motion: Authorize the contract subject to review by the City Cook x
Attorney and signature by the proper official. Gullifond x x
Morris x
The motion carried unanimously. Van Ness x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
H. Item #8 Acceptance of Improvements - Fairway Villas Subdivision
The City -Manager reported that the improvements at Fairway Villas ara
completed except for a couple of very minor things. He recommended
the improvements be accepted by the City of Atlantic Beach for maintzn-
ance and ownership providing Stokes & Company post a $2,500 bond and
letter of credit to insure that they finish up the few minor things
that are left. Mayor Howell asked why he was asking for acceptance
subject to a bond being posted. Mr. Moss responded that Stokes & Co.
could not close until the city has accepted their improvements. He
added that Stokes & Co. are actually furnishing the city a letter of
credit, not a bond.
Motion: Accept the improvements from Stokes & Company subject to Cook x
the posting of a $2,500 letter of credit and final Gullifond x x
completion. Morris , x
Van Nesq x x
The motion carried unanimously. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
New Business - None
Unfinished Business
A. Further Consideration - Application for Certificate of Public
Convenience and Necessity to Operate an Emergency Medical Ambulance
Service by Liberty Ambulance Service of Jacksonville.
The City Attorney reported that Florida Statutes provides that County
Commissioners shall issue all emergency vehicle permits, but must
notify all municipalities within the county to give them an opportunity
to make any recommendations or opposition. They are acting in the
capacity of a County Commission, not a City Council, in this regard.
Motion: Adopt the Resolution. Cook x
Gulliford x x
Morris x x
The motion carried unanimously. Van Ness x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * A Howell x
•
PAGE FIVE V V
MINUTES Names of
MAY 14, 1984 Commrs . M S Y N
_
Unfinished Business - continued
B. Further Consideration - Proposal by Cardinal Industries to Const ct
Drainage Ditch Along West Plaza Right-of-Way.
The City Manager reported that he had not been able to locate the
culvert that Cardinal Industries maintain goes under Main Street
at Plaza. He questioned whether the Commission wanted to become
involved in the actual engineering of the ditch at this point so
much as the conceptual approval to whether or not they could use
the public right-of-way for a ditch, or whether or not they should
find some other alternative. The representative from Cardinal Ind.
assured the Commission that the ditch does come up to Main Street
and jacks over to the North about 150 feet, runs into a steel pipe
which goes underneath the road. It was probably originally a 24"
pipe, but now is approximately 27" by 21", and that ditch does
continue on down to the intercoastal waterway. The ditch does show
up on the original platted subdivision. Discussion followed.
Motion: Refer the matter to the City Manager for further study Cook x
and report back at the next meeting. The City Manager Gulliford x
will determine where, if any, a ditch exists in the righ orris x x
of-way of the city, does it cross private property, Van Ness x x
whether that ditch can be improved to handle this projec.,Howell x
and are there legal problems involved. It is the intent
of the Commission to be cooperative with their efforts
as long as it is not at the expense of the community
to get the project going.
The motion carried unanimously.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Report of Committees - None
Action on Resolutions
A. Resolution No. 84-7
Mayor Howell presented in full, in writing, Resolution 84-7, a Reso tion
authorizing and directing the Mayor to sign an agreement with the Slate
of Florida Department of Community Affairs under the Florida Financ'al
Assistance for Community Services Act.
Cook x
Motion: Adopt Resolution 84-7. Gulliford x x
Morris x
The motion carried unanimously. van Ness x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
•
PAGE SIX V V
MINUTES Names of
MAY 14, 1984 Commrs. MS Y N
ACTION ON ORDINANCES None
Miscellaneous Business
Commissioner Van Ness asked where the Cable TV stands at the moment.
Mayor Howell stated she would have to ask the CATV Board.
There being no further business to come before the Commission, the
Mayor adjourned the meeting at 8:10 p.m. .
Of
//7
(SEAL) i 1./. owel
Mayor-Commissioner
ATTEST:
Adelaide R. Tucker
City Clerk