05-29-84 v • AGENDA
CITY OF ATLANTIC BEACH
May 29, 1984
Call to Order
Invocation and Pledge to Flag
1 . Approval of the Minutes of May 14, 1984
2. Recognition of Visitors
3. Correspondence
A. From Ada S. Brown, Atlantic Beach Garden Circle
B. From Louis B. MacDonell re Request for Resolution
Granting Street Right-of-Way Through City Property
at North End of Bull Airport
4. Advisory Planning Board
5. City Manager's Report
A. Item #1 - Insurance
B. Item #2 - Authorization to Disburse $2,751 .15 to the
City of Jacksonville Beach
C. Item #3 - Capital Improvements Project -
City Hall Renovations
D. Item #4 - Proposed Utility Agreement
6. New Business
7. Unfinished Business
8. Report of Committees
9. Action on Resolutions
10. Action on Ordinances
• 11 . Miscellaneous Business
12. ADJOURN
•
V V
MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY 0 O
COMMISSION HELD AT THE CITY HALL ON MAY 29, 1984 AT 7:15 P.M. T T
PRESENT:William S. Howell, Mayor-Commissioner E E
D D
Robert B. Cook, Sr.
William I. Gulliford, Jr.
John W. Morris, Jr. M S
Catherine G. Van Ness, Commissioners
0 E
AND: A. William Moss, City Manager T C
Claude L. Mullis, City Attorney I O Y
Adelaide R. Tucker, City Clerk NAME 0 N E N
COMMRS . N D S 0
The meeting was called to order by Mayor Howell. The invocation, offered
by Commissioner Cook, was followed by the pledge to the flag.
Approval of the Minutes of the Regular Commission Meeting of May 14, 1984
Motion: The minutes of the regular Commission meeting of May 14, Cook x
1984 be approved as submitted. Gulliford x
Morris x x
The motion carried unanimously. Van Ness x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
Recognition of Visitors
The Chair recognized Mr. Bob Cook, representing the Sea Turtle Hotel &
Restaurant. Mr. Cook requested permission to locate two small coca-cola
trailers on the beach near the rocks in front of the Sea Turtle for the
weekend of June 2nd for a surfing contest.
Motion: Allow the exception for the Sea Turtle in this festival to Cook - - -
dispense soft drinks in that area. Gulliford x
Morris x x
The motion carried unanimously. Van Ness x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
The Chair recognized Mr.Roy Flournoy, 63 Saratoga Circle. Mr. Flournoy
stated that some company had moved a construction trailer to a location
behind his house. The trailer is located on Aquatic Drive behind Publix.
The City Manager advised that he would determine first if it is being
used and if not being used, he would attempt to have the trailer removed.
Correspondence
A. From Ada S. Brown, Atlantic Beach Garden Circle
Mayor Howell acknowledged receipt of a letter from Ada Brown requesting
the Atlantic Beach Garden Circle cabinet be returned to City Hall where
it is accessible to the members of the Garden Circle. There being no
objections from the Commission, the City Manager was instructed to comply
with Mrs. Brown's request.
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PAGE TWO V V
MINUTES Names of
MAY 29, 1984 Commrs. M S Y N
Correspondence - continued
B. From Louis B. MacDonell re Request for Resolution Granting Street
Right-of-Way Through City Property at North End of Bull Airport
The Mayor acknowledged receipt of a letter to Mr. Moss from Mr.
Louis MacDonell requesting a right of way through City yard property
at the north end of Bull Airport. It is the intention of the separate
owners of the 2 parcels of land to develop and plat the lands as a
Planned Unit Development for patio homes around the perimeter of the
Selva Marina Golf Course. They are requesting the right-of-way to
connect the street in both of the parcels.
Motion: Grant the request by Mr. MacDonell. Cook x
Gulliford x
Discussion followed before the vote. Commissioner Gulliford expressed
the opinion that by virtue of the fact that the Bull family participat-
ed in some type of donation of the property in the past, and as this was
a reasonable use of the property he felt the request should be granted.
Commissioner Cook agreed. The point was brought out that the city prop-
erty would be cut in half. Following discussion, Commissioner
Gulliford withdrew his motion, and introduced the following motion:
Motion: Indicate the fact that the Commission has no objections Cook x
to the concept of passing on the right-of-way and creat- Gulliford x
ing a street to connect the two parcels of land.
Discussion followed before the vote. Commissioner Morris expressed the
opinion that the whole matter should be referred to the Sewer Committee
with a view towards possibly studying moving the sewer plant to another
location in the city. Mr. Moss noted that in the proposed agreement with
the other beaches and the joint outfall line we will be required to con-
struct a 1.3 million gal. equalization basin which will take up a fair
amount of land. If this is constructed on the existing sewer plant site
there will be no room to expand for an additional plant should that be
required in the future. Commissioner Morris introduced the following
substitute motion:
Substitute Motion:Refer the matter to the Sewer Committee for
further study and come back with a recommendation to the Morris
Commission of those findings.
Commissioner Morris's substitute motion died for lack of a second.
* * * * * * * * * * * * * * * * * * * * *
PAGE THREE V V
MINUTES Names of
MAY 29, 1984 Commrs. M S Y N
Correspondence- continued
The question was then called on Commissioner Gulliford's motion. Cook x x
The motion carried with a three to two vote. Gulliford x x
Morris x
Van Ness x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
Advisory Planning Board - No report
City Manager's Report
A. Item #1-Insurance
The City Manager reported that the city's various insurance policies
are scheduled to expire on September 30, 1984. He recommended that
the City renew its comprehensive insurance package through the Florida
League of Cities.
Motion:The City shall renew its comprehensive insurance package Cook x x
through the Florida League of Cities. The Commission Gulliford x x
waives the procedure for formal bidding. Morris x
Van Ness x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
B. Item #2-Authorization to Disburse $2,751. 15 to the City of Jack-
sonville Beach.
The City Manager acknowledged receipt of an invoice in the amount of
$2,751. 15 from the City of Jacksonville Beach for services rendered
by Smith & Gillespie Engineers in the preparation of the Duval Beaches
201 Facilities Plan. He asked for authorization to disburse the funds
to the City of Jacksonville Beach.
Motion: Authorize the City Manager to disburse $2,751. 15 to the Cook x x
City of Jacksonville Beach for services rendered by Smith Gulliford x x
and Gillespie Engineers in the preparation of the Duval Morris x
Beaches 201 Facilities Plan. Van Ness x
Howell x
The motion carried unanimously.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
C. Item #3-Capital Improvements Project-City Hall Renovations
The City Manager reported that we have $4,500 left over from the budget
amount allocated for the City Hall renovations and he asked whether or
not the Commission wanted staff to bring back a proposal for making some
changes to the City Commission meeting room. Changes might include a new
Commission table with microphones, perhaps taking out the back office,
putting in ceiling fans, and removing cashier's glass window.
Motion:The staff present the Commission with a proposal for Cook x
renovation of the Commission meeting room. Gulliford x
Morris x x
The motion carried with a four to one vote. Mayor Howell Van Ness x x
voted no. Howell x
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V V
PAGE FOUR Names of
MINUTES Commrs. MS Y N
MAY 29, 1984
City Manager's Report -continued
D. Item #4 - Proposed Utility Agreement
Discussion was held on the proposed utility agreement to provide utility
service to : Seminole Shores Phase I (17 units proposed) ; Seminole
Shores Phase II (25 units proposed) ; Sea Gardens, The Bluffs Phase I
and II, and Pelican Dunes (48 units existing) . Mr. Moss reported that
the request for sewer hook-up for Seminole Shores was made by Mr. Mike
Aikel on November 28, 1983. Shortly thereafter the City Manager present-
ed to the Commission a proposed utility agreement which staff recommend-
ed for situations such as this. It was now brought back in draft form.
Mayor Howell questioned paragraph 29 of the proposed agreement and aske3
what they meant by "Unless sooner terminated as provided herein, the
initial term of this agreement shall be 15 years". The City Attorney
advised the agreement would be automatically extended unless notice
was provided by either party. He also stated that in any contract he
wanted some period of time in which it ends.
Note for the record: Commissioner Cook was excused from the meeting
at 7:40 p.m.
Mr. Aikel expressed concern over the fact that he might have a problem
with financing with only a fifteen year agreement.
Motion: Defer action until the Commission has received some Gulliford x
response back from Mr. Aikel as to how his financial
firm views the proposed agreement for fifteen years.
Commissioner Gulliford's motion died for lack of a second.
* * * * * * * * * * * * * * * * * * * * * * *
Following discussion, Commissioner Gulliford moved for the following:
Motion: Approve the agreement subject to review by the City Gulliford x x
Attorney, the City Manager, the City Engineer, and with Morris x
some contact from the developer who initially requested it. Van Ness x x
Howell x
The motion carried unanimously.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
New Business - None
Unfinished Business - None
Report of Committees - None
Action on Resolutions - None
lection on Ordinances - None
PAGE FIVE V V
MINUTES Names of
MAY 29, 1984 Commrs. M S Y N
MISCELLANEOUS BUSINESS
Commissioner Gulliford asked for a report on the ditch. The City
Manager reported that he had met with Cardinal Industries, the
City Attorney, and Engineer on Friday and expressed the opinion that
they had a very good productive meeting. They seemed to understand what
they need to do on this. As far as he could tell they are in agreement
and are on the right course. They will be bringing back some revised
plans for presentation to the City Commission.
The City Manager advised that in two weeks he will be bringing back
again the subject of the State Bond Loan Program. Apparently, the State
is going to go ahead and advertise the issue on July 1st and therefore
we are going to be required to make a decision as to how much money and
how long. He will be bringing back the report at the next meeting and
suggested the Commission may want to review the report prepared by the
Financial Analyst from July of 1983.
There being no further business to come before the Commission, the
Mayor declared the meeting adjourned at 7:59 p.m.
'47..2
(SEAL) 1 1 al t-S.Howell
Mayor
ATTEST:
Adelaide R. Tucker
City Clerk