07-23-84 v AGENDA
CITY OF ATLANTIC BEACH
July 23, 1984
Call to Order
Invocation and Pledge to Flag
1. Approval of the Minutes of July 9, 1984
Approval of the Minutes of Special Called Meeting of July 16, 1984
2. Recognition of Visitors
3. Correspondence
A. From Allen Harrell, Athletic Director, Fletcher Senior High
School, re Advertisement in 1984 Football Program
4. Advisory Planning Board
A. Request for Rezoning - John Beck - Part of Lots 2 and 3,
Section 16-2S-29E - 100' South of Dora Street on Mayport Rd.
5. City Manager's Report
A. Item #1 - Department of Environmental Regulation and the City
of Atlantic Beach
B. Item #2 - FY 1984-85 Budget - Proposed Millage Rate and Public
Hearing on the Tentative Budget
C. Item #3 - Sewer User Charge Structure - EPA -
DER Requirement
D. Item #4 - Rescue Action by Chief Thompson, Chief Royal, and
Members of the Fire Department
6. New Business
7. Unfinished Business
A. Building Permit for Mr. & Mrs. Edward Then -
193 Beach Avenue
8. Report of Committees
9. Action on Resolutions
A. Resolution No. 84-11 - Authorizing a State of Florida Small
Community Trust Fund Wastewater
Treatment Works Grant Application
B. Resolution No. 84-12 - Transferring Certain Monies Between
Funds
10. Action on Ordinances
11. Miscellaneous Business
12. ADJOURN
r 1
MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY V V
COMMISSION HELD AT THE CITY HALL ON JULY 23, 1984 AT 7:15 P.M. O O
T T
£RESENT: William S. Howell, Mayor-Commissioner E E
William I. Gulliford, Jr. D D
John W. Morris, Jr.
Catherine G. Van Ness, Commissioners
M S
AND: A. William Moss, City Manager 0 E
Claude L. Mullis, City Attorney T C
Adelaide R. Tucker, City Clerk I O Y
ABSENT: Robert B. Cook, Sr. , Commissioner NAME N D E N
COMMRS . N D S 0
The meeting was called to order by Mayor Howell. The invocation was offered
by Commissioner Van Ness.Special prayers were offered for the people in Ca=i-
fornia that lost members of their families in a very misfortunate incident,
The pledge of allegiance to the flag followed the invocation.
Approval of the Minutes of July 9, 1984
Motion: Approve the minutes of the regular Commission meeting of Gulliford x x
July 9, 1984 as presented. Morris x
Van Ness x x
The motion carried unanimously. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
%pproval of the Minutes of the Special Called Meeting of July 16,1984
Motion: Approve the minutes of the Special Called Meeting of Gulliford x x
July 16, 1984 as presented. Morris x
Van Ness x x
The motion carried unanimously. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Recognition of Visitors - None
Correspondence
A. From Allen Harrell, Athletic Director, Fletcher Senior High School,
re Advertisement in 1984 Football Program.
Motion: The request for advertisement in the 1984 football program Gulliford x
of Fletcher Senior High School be approved in the amount of Morris x x
$60.00. Van Ness x x
Howell x
The motion carried unanimously.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Advisory Planning Board
A. Request for Rezoning - John Beck - Part of Lots 2 and 3, Section 16-
2S-29E - 100' South of Dora Street on Mayport Rd.
Commissioner Morris reported that the Advisory Planning Board met on July
17, 1984, and reviewed an application submitted by John Beck for a change
PAGE TWO V V
MINUTES Names of
JULY 23, 1984 Commrs. MS Y N
Advisory Planning Board - continued
in zoning classification from Residential General (RG2) to Commercial
Intensive (CI) so he could put in an automobile used car lot, including
rentals, and an insurance office on the site. Following review, the
Advisory Planning Board voted unanimously to disapprove the request.
Motion: In accordance with the action of the Advisory Planning Van Ness x
Board, deny the request for rezoning submitted by John Morris x
Beck.
Commissioner Morris stated that the surrounding property was resi-
dential and one of the main concerns of the Board was that if Mr.
Beck later sold the property after it was rezoned to Commercial In-
tensive,then it could be turned into a bar or several other categories
that Commercial Intensive would allow.
Gulliford x
The question was called and the motion to deny the request for re- Morris x x
zoning carried unanimously. Van Ness x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
ity Manager's Report
A. Item #1-Department of Environmental Regulation and the City of
Atlantic Beach
The City Manager presented the final proposed consent order which was
negotiated between the City of Atlantic Beach and the Department of
Environmental Regulation, and recommended the City Commission approve
the terms of the Consent Order, and that the Mayor and City
Manager be authorized to execute the agreement. Mr. Moss advised of
two changes in the latest consent order retyped by DER which should
be recorded: page 3, "pH Units,we show 6.5 and DER's copy shows 6.0
for minimum and 8.5 for maximum". Under Fecal Coliform, #/100 ml
we show a monthly average of 200; DER's copy shows 200, but it also
shows a maximum of 800 which is standard. Page 4, paragraph 10C:
Respondent shall notify the Department by telephone within twenty-
four hours of any upset condition. DER's copy reads" Respondent shall
notify the Department by telephone on the first working day following
the occurrence of an upset condition. Under paragraph 12, Mayor Howell
asked where the Regional Pumping Station would be. Mr. Moss said there
would be no regional pumping station. Mayor Howell asked the City
Manager to check and see if they will agree to strike the word
"Regional" and add "Atlantic Beach".
Motion: Authorize the Mayor and City Manager to execute the consent Gulliford x
order subject to negotiating the word "Regional" out and Morris x
the replacement of two words "Atlantic Beach". (paragraph 12)
PAGE THREE V V
MINUTES Names of
JULY 23, 1984 Commrs. M S Y N
City Manager's Report - continued
Following discussion, Commissioner Gulliford offered the following
amended motion:
Amended Motion:Authorize the Mayor and City Manager to execute the Gulliford x x
latest draft of the Consent Order subject to negotiating Morris x x
the word "Regional" out and the replacement of two words Van Ness x
"Atlantic Beach" (paragraph 12) . Howell x
The motion carried unanimously.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
B. Item #2 FY 1984 Budget - Proposed Millage Rate and Public Hearing
on the Tentative Budget
Mayor Howell stated the proposed millage rate as set forth in the
proposed budget is a maximum figure and not necessarily what the
final rate will be. He asked for action to be taken on the proposed
millage rate to comply with the City Manager's request.
Motion: The proposed millage rate of $2.35 per $1,000 be approved Gulliford x x
and the first Public Hearing will be scheduled for Thursday, Morris x
August 30, 1984 on the tentative budget. Van Ness x x
Howell x
The motion carried unanimously.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
C. Item #3 Sewer User Charge Structure - EPA-DER Requirement
Mr. Robert Stubbs presented an unedited draft of the Wastewater User
Charge Determination to Satisfy Regulatory Agency Requirements report
to the Commission for their review and action. This report was
authorized by the City Commission on July 16, 1984. The report converts
the existing flat rate wastewater user charge structure to a volume
structure. Robert Bates & Assoc. provided engineering assistance.
Mr. Stubbs outlined the recommendations he feels will be approved by
EPA-DER. A flat rate for quarterly base charge of $34.50 and the
corresponding volume charge for each unit is $0.39. This leaves single
family users with either a lower user charge up to approximately
16 thousand gallons or nominal increase above 16 thousand gallons.
In the case of larger users, they get a somewhat significant increase,
the reason being $0.39 per thousand applies to every unit of water
consumption. Mr. Stubbs recommended that the City immediately pursue
the refinement of the assignment of the equivalent residential unit
factors to each user of the commercial and multi-family usage category.
Mr. Stubbs concluded by saying that he felt confident that the report
will be accepted by EPA and a meeting has been scheduled with EPA-
DER for Monday, July 30, 1984.
PAGE FOUR V V
MINUTES Names of
JULY 23, 1984 Commrs. M S Y N
City Manager's Report - continued
Motion: Present the report to EPA-DER on July 30, 1984. Gulliford x x
Morris x
The motion carried unanimously. Van Ness x x
Howell x
Commissioner Gulliford expressed the Commission's appreciation to
Mr. Stubbs for his expeditious manner in preparing the report.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
D. Item #4- Rescue Action by Chief Thompson, Chief Royal, and
Members of the Fire Department
The City Manager furnished background information on an accident that
occurred on Atlantic Blvd on July 18, 1984 involving a motorcycle and
and automobile. The Commission commended the quick response taken by
Chief Thompson, off-duty Jacksonville Fireman Cecil Davis, Chief Royal,
Lt. Rew, Robert Carroll, Bert Hagen, and Volunteer Dennis Thayer. At
one time, the driver of the motorcycle went into cardiac arrest, but
through emergency first aid and skills, the emergency personnel on the
scene restored his breathing and heart beat. Mayor Howell instructed
the City Manager to place the report in the men's personnel jackets.
New Business - None
Unfinished Business
A. Building Permit for Mr. & Mrs. Edward Then-193 Beach Avenue
Mr. Moss stated that he was asked to bring back a report on the
question of the building permit at 175 Beach Avenue, not 193.
He advised there has been no application for a permit as of this
date. He added, to his knowledge, no work is proceeding.
* ** * * * * * * * * * * * * * * * * * * *
The City Manager advised that Aquatic Gardens Subdivision's letter of
credit is about to expire again. Mr. Mullis has discussed the matter
with Duval Federal for an extension of the letter of credit.
Motion: Grant the extension of Aquatic Gardens Subdivision's Gulliford x x
letter of credit from August 1, 1984 to October 1, 1984 Morris x
subect to review and direction by the City Attorney. Van Ness x x
Howell x
The motion carried unanimously.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Committee Reports - None
PAGE FIVE V V
MINUTES Names of
JULY 23, 1984 Commrs. M S Y N
Action on Resolutions
A. Resolution No. 84-11.
Mayor Howell presented in full, in writing, proposed Resolution 84-11,
a Resolution authorizing a State of Florida small community trust fund
wastewater treatment works grant application.
Motion: Passage of said Resolution. Copy of Resolution 84-11 is Gulliford x
attached hereto and made a part hereof. Morris x x
Van Ness x x
The motion carried unanimously. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
B. Resolution 84-12.
Mayor Howell presented in full, in writing, proposed Resolution 84-12,
a Resolution transferring certain monies between funds.
Beginning with 01-514-4000, Travel, Mayor Howell asked why the budget
adjustment showed $17,772 under the add column and only $1,228 under
deduct. Mr. Moss explained the other current charges (01-510-4900)
.n the amount of $8,272 should be in the deduct column. Mayor Howell
then asked for a motion on corrected Resolution 84-12.
Motion: Move to adopt Resolution 84-12. Gulliford x
Van Ness x
During discussion before the vote, Commissioner Morris asked if it
would be necessary to amend the legal account again to allocate more
funds in case there are more expenditures between now and the end of
the fiscal year. Mr. Mullis said hopefully not. He asserted that he
and Mr. Royal had gone over the matter carefully, and based on their
projections, there should be sufficient funds allocated for legal
services.
The question was called and the motion carried unanimously Copy of Gulliford x x
Resolution 84-12 is attached hereto and made a part hereof. Morris x
Van Ness x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
Action on Ordinances - None
Miscellaneous Business
Mayor Howell noted that copies of a letter from Mr. Terry R. Wood,
President of Erisa Compliance Systems, Inc. had been given each
Commissioner. The Florida League of Cities has established a jointly
trusteed, Florida Municipal Pension Trust Fund and Mr. Wood requested
the opportunity to meet with the Atlantic Beach City Commission and
PAGE SIX V V
MINUTES Names of
JULY 23, 1984 Commrs. M S Y N
Miscellaneous Business - continued
explain how the members of the Fla.Municipal Pension Trust Fund feel
the League Plan can reduce the City's pension expenses.
Motion:The Florida Municipal Pension Trust Fund be allowed to Gulliford x
proceed to offer a presentation to the City Commission Morris x x
after they make their necessary findings. Van Ness x x
Howell x
The motion carried unanimously.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
There being no other business to come before the Commission, Mayor
Howell declared the meeting adjourned at 8:04 p.m.
//,0001°f
(SEAL) i-m . Howel
Mayor-Commissioner
ATTEST:
Adelaide R. Tucker
City Clerk
RESOLUTION NO. 84-11
A RESOLUTION AUTHORIZING A STATE OF FLORIDA
SMALL COMMUNITY TRUST FUND WASTEWATER TREATMENT WORKS
GRANT APPLICATION
WHEREAS, the City of Atlantic Beach, Florida, proposes to construct
a program for the abatement of water pollution consisting of wastewater
treatment works, effluent disposal facilities, and collection system
pumping station improvements, and
WHEREAS, the City of Atlantic Beach, Florida, is eligible for State
grant assistance under the State of Florida Small Community Sewer
Construction Assistance Act,
NOW, THEREFORE, BE IT RESOLVED that the City of Atlantic Beach,
Florida, prepare and submit an application to the Florida Department of
Environmental Regulation for a Construction Grant for Wastewater
Treatment Works under provisions of the Florida Small Community Sewer
Construction Assistance Act and the Florida Water Pollution Control and
Sewage Treatment Plant Grant Act.
BE IT FURTHER RESOLVED that:
1. The Finance Director of the City of Atlantic Beach, Florida, is
authorized to execute appropriate financial certifications.
2. The City Manager of the City of Atlantic Beach, Florida, is
authorized to execute all forms and applications on behalf of the City
of Atlantic Beach, Florida, for this project and that henceforth all
documents so executed will be valid and will reflect the intent of the
City of Atlantic Beach, Florida.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Passed by the City Commission on July 23, 1984
ATTEST:
4 Fl1-4if�
6/MAtIfi )(ar-_,L,t_.
,Y .
(SEAL) Adelaide R. Tucker, City Clerk
Q2y
e ,
RESOLUTION NO. 84-12
A RESOLUTION TRANSFERRING CERTAIN MONIES BETWEEN FUNDS
WHEREAS, the City Charter of the City of Atlantic Beadh requires
that the City Commission approve all budgetary increases and transfers
from one fund to another, and
WHEREAS, the nature of budgetary systems and those day to day
decisions affecting such budgetary systems require adjustment from time
to time,
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the
City of Atlantic Beach, that the attached Budget Adjustment No. 84-9 be
approved for the 1983-84 Budget.
* * * * * * * * * * * * * * * * * * * * * * * * * * **
Passed by the City Commission on July 23, 1984
ATTEST:
(SEAL)
Adelaide R. Tucker, City Clerk
24th July
- 4�� 8/f .
• BUDGET ADJUSTMENT
B/A NUMBER: 84-9 Date: July 23, 1984
FUND: General Fund
CORRECTED JULY 24, 1984
Uaa SEPARATE FORMS FOR EACH FUND
AMOUNTS MUST BE IN WHOLE DOLLARS
ACCOUNT ACCOUNT TITLE EXPENDITURE REVENUE
ADD DEDUCT DEDUCT _ ADD
1-541-6300 Improvements Other Than Building 2,200
1-510-4900 Other Current Charges F, Obligations 2,200
1-514-4000 Travel 553
1-514-4900 Other Current Chgs. and Obligations 8,947
1-510-4900 Other Current Charges -8T272- 8,272
1-521-4400 Rent and Lease 370
1-521-4600 Repairs and Maintenance 858
11,700 11,700
XPLANATION: To provide for proper budget authority related to expenditures for street lights
Selva Marina Drive and to allocate funds to the Legal account from the Commission's contingency
:count and the Police Department's operating budget.
:ATED BY DATE:
OMMISSI0N ACTION REQUIRED: DATE RECEIVED: