09-24-84 v AGENDA
. CITY OF ATLANTIC BEACH
September 24, 1984
Call to Order
Invocation and Pledge to Flag
1. Approval of Minutes of September 10, 1984
Approval of Minutes of Special Called Meeting of September 12, 1984
2. Recognition of Visitors
3. Correspondence
A. Public Notice to Atlantic Beach and Seminole Beach Residents
Advising of Interruption in Water Service
B. From F. Reuben Bennett, Sr. , Requesting Permission to
Run Water Lines
4. Advisory Planning Board
A. Professional Planning Services - Mayport Road Rezoning
5. City Manager's Report
A. Item #1 - Authorization of Additional Design Services -
Sewerage Improvements Program - Robert Bates
• F; Associates
B. Item #2 - Authorization to Accept EPA Construction Grant
C. Item #3 - Request by Department of the Navy for a Proposal
to Furnish Water and Sewer Services for a
Child Care Center
D. Item #4 - Appraisal Report - Parcel O/R 3093-440
Donner S/D
E. Item #5 - Contract for Engineering Services -
Robert Bates F1 Associates -
Wastewater System Expansion Program
6. New Business
A. Appointments to the Code Enforcement Board
7. Unfinished Business
8. Report of Committees
9. Action on Resolutions
A. Resolution No.84-15 - Budget Adjustment
10. Action on Ordinances
A. Ordinance No. 45-84-6 - Amending Chapter 10 Entitled
"Licenses" of the Code of the City
of Atlantic Beach - Second and
Final Reading - Public Hearing
4111
11. Miscellaneous Business
12. ADJOURN
1
MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY COMMIS- V V
0 SION HELD AT THE CITY HALL ON SEPTEMBER 24, 1984 AT 7: 15 P.M. 0 0
T T
PRESENT: William S. Howell, Mayor-Commissioner E E
Robert B. Cook, Sr. D D
William I. Gulliford, Jr.
John W. Morris, Jr.
Catherine G. Van Ness, Commissioners M S
O E
AND: A. William Moss, City Manager T C
Claude L. Mullis, City Attorney I 0 Y
Adelaide R. Tucker, City Clerk NAME OF ONEN
COMMRS. N D S 0
The meeting was called to order by Mayor Howell. The invocation, offered
by Commissioner Van Ness, was followed by the pledge to the flag.
Approval of the Minutes of September 10, 1984
Motion: Approve the minutes of the regular Commission meeting of Cook x x
September 10, 1984 as presented. Gulliford x
Morris x x
The motion carried unanimously. Van Ness x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
b
Approval of the Minutes of September 12, 1984
Motion: The minutes of the special called meeting of September 12, Cook x
1984 be approved as written. Gulliford x
Morris x x
The motion carried unanimously. Van Ness x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
Recognition of Visitors
Mayor Howell recognized Mr. & Mrs. Tom Elfpeson, 532 David Street.
They said they had called City Hall for help on the flooding of David
St. during the recent heavy rains, and were told to attend the next
Commission meeting as the city could do nothing to help them. Follow-
ing discussion on the fact that the city is not equipped to handle ten
inches of rain, Commissioner Gulliford asked the City Manager to check
into the possibility of a problem in the drainage system that the catch
basins are partially filled or the drain lines are clogged. If so,
report back at the next meeting, and the city will consider the hiring
of a professional cleaner to clean the area.
Mr. Akel inquired about the status of the sewer moratorium, as he hopes
to acquire services in June or July of 1985. The City Manager said he
expects to advertise for bids for the new sewer plant sometime within
the next month or so. The plant will be completed hopefully within nine
months from the notice to proceed of the contract. He added there is no
guarantee when the moratorium will be lifted.
10 A request was made by Dr. Bob Ford, Neptune Beach, for The Church of Christ
to use city hall for church services for a period of approximately six
months.
PAGE TWO V V
• MINUTES Names of
SEPTEMBER 24, 1984 Commrs. M S Y N
I I
Motion: Grant the request to use city hall for church services, Cook x
subject to their meeting the precedence that has been Gulliford x
established, and review by the City Manager and Attorney.
During discussion before the vote, it was agreed a definite time
frame should be established.
Amended Motion: Grant the request to use city hall for church Cook x x
services for a period of not more than six months,subject Gulliford x x
to their meeting the precedence that has been established, Morris - - - -
and review by the City Manager and Ctty Attorney. Van Ness x
Howell x
The motion carried unanimously with four ayes. Commissioner Morris
abstained from voting as he is a member of the Church.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Correspondence
A. Public Notice to Atlantic Beach and Seminole Beach Residents
Advising of Interruption in Water Service
bMayor Howell made note of the public notice of the temporary suspen-
sion of water service between the hours of 2:00 a.m. and 5:00 a.m. on
Sept. 28th. Mayor Howell suggested the City Manager make certain those
businesses that are open all night are aware of the situation.
B. From F.Reuben Bennett,Sr. ,Requesting Permission to Run Water Lines
The City Manager reported the applicant had requested permission to rur
a two inch PVC water line on Violet St. He asked the Commission to con-
sider requiring a line that will be acceptable for that street. Mr.Moss
pointed out that Mr. Bennett plans to eventually have six duplexes on
that street. Mayor Howell commented Mr. Bennett would have to comply
with the code.
Motion: Grant the request to run 252 feet of water lines on Violet Cook x x
at 14th, subject to the prevailing Ordinance and rules and Gulliford x x
regulations the City Government sets on construction. Morris x
The motion carried unanimously. Van Ness x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
Mayor Howell offered copies of a letter from Senator Mattox Hair to
Mr. Charles Strausser, Department of Revenue concerning the convention
development tax. The Mayor said he had discussed this briefly with
Jacksonville Beach officials and they had agreed, at some time in the
future, each city would appoint a committee to discuss the possibility
of some interlocal agreement, for use of their facilities, where the
11 money would go down there for the improvement of the convention center,
etc. The City Attorney suggested the city go on record supporting
PAGE THREE V V
S
MINUTES Names of
SEPTEMBER 24, 1984 Commrs. M S Y N
► 1
Correspondence - continued
Senator Hair's request of the Department of Revenue.
Motion: The Commission of the City of Atlantic Beach takes the Cook x
position in favor of Senator Hair's response to the Gulliford x x
Department of Revenue. Morris x x
Van Ness x
The motion carried unanimously. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Advisory Planning Board
A. Professional Planning Services - Mayport Road Rezoning
As requested during the meeting of September 10, 1984, Mr. Moss reported
that he had met with Marvin Hill, Planning Consultant, on September 21st,
and the City of Jacksonville Planning Department on September 24th re-
garding the possibility of soliciting professional services to assist the
Advisory Planning Board to make a recommendation to the City Commission
b
on Mayport Road rezoning. Marvin Hill's oral bid was approximately $2,000-
$2,500 (utilize five working days, come to the meetings, and prepare a
recommendation) . The City of Jacksonville's Planning Department is
prepared and very willing to proceed to offer any assistance they can
and they had recommended beforehand doing a land use study. They will
also look at the zoning to the north and west of the intercoastal water-
way, and also pass it by their transporation planners. A completed report
and recommendation would be ready in approximately forty-five to sixty
days from this date. Discussion followed on what the City of Jackson-
ville would charge to prepare the report.
Motion: Authorize the City Manager to initiate the study with the Cook x x
City of Jacksonville subject to there being no cost. Gulliford x x
Morris x
The motion carried unanimously. Van Ness x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
City Manager's Report
A. Item #1 - Authorization of Additional Design Services-Sewerage
Improvements Program - Robert Bates & Associates
The City Manager reported that additional design services were requirec
or desired for our wastewater systems improvement program. He requested
authorization to pay an additional $32,214 to Robert Bates & Associates
for the additional design services. The proposal from Robert Bates was
' submitted to the Commission in the agenda packet. The City Attorney was
asked if he had reviewed the proposal and he replied no. Commissioner
Gulliford asserted that the proposal was contractual in nature and shot.ld
be reviewed and signed off by the City Attorney before taking action.
PAGE FOUR V V
MINUTES Names of
SEPTEMBER 24, 1984 Commrs. M S Y N
City Manager's Report - continued #1
It was the consensus of the Commission to delay taking action on the
proposal until the next meeting. The City Manager indicated he would
start hand-delivering the agenda packet to the City Attorney rather
than mailing it out on Friday.
B. Item #2 - Authorization to Accept EPA Construction Grant
The City Manager reported that the certified official notification of
the grant had not been received as anticipated. He read a copy received
by Robert Bates & Associates. Mayor Howell suggested the Commission wait
until the official notification has been received and reviewed by the
City Attorney before taking action. He will call the Commission into
special session to take action, if needed, before the October 8th meet-
ing.
C. Item #3 - Request by Department of the Navy for a Proposal to Furnish
Water and Sewer Services for a Child Care Center
The City Manager requested direction by the City Commission on a request
)y the Navy to submit a competitive proposal for water and sewer services
for a child care center to be located on the west side of Mayport Road
and east of the city water plant (outside the city limits) . Service will
be required within the last quarter of 1987. The Buccaneer Service Co.
is also being asked to submit a proposal. Following discussion, the
following motion was moved for a response to the Navy:
Motion: Instruct the City Manager to respond with a cordial letter Cook x
saying we will gladly talk to them when they are ready for Gulliford x x
water, but we are not in a position to quote on their needs Morris x x
at the present time. Van Ness x
Howell x
The motion carried unanimously.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
D. Item #4 - Appraisal Report - Parcel 0/R 3093-440 Donner S/D
The City Manager requested consideration and direction on their desires
to purchase a one-acre parcel of land located directly west of the Public
Works bldg. and east of the park property that was donated to the city by
The City of Jacksonville last year. Mr. Moss said the appraised value is
$11,000. It was the consensus of the Commission that it would benefit the
city to acquire the property, if possible. The City Manager was instructed
to negotiate with The Riverside Land Group and report back to the Commission.
E. Item #5 - Contract for Engineering Services - Robert Bates & Associ.tes
Wastewater System Expansion Program
Mayor Howell asserted that the Commission should take the same positior, as
items A & B (City Mgr's Report) and carry the item over to the next meeting.
Commission agreed.
PAGE FIVE V V
MINUTES Names of
SEPTEMBER 24, 1984 Commrs. MS Y N
r
New Business
A. Appointments to the Codes Enforcement Board
Pursuant to Ordinance No. 95-80-21, Mayor Howell presented to the Com-
mission a list of the following appointees to the Codes Enforcement
Board and requested confirmation of the six. He said they meet the
criteria as set forth by State Law and in addition they geographically
represent all areas of the city:
George Bull, Jr. , Architect 3 years
Alan Potter, Engineer 3 years
Jerome R. Strayve, Business 2 years
Allen R. .Salfer, Real Estate 2 years
Fred Mills, Contractor 1 year
Willie Davis, Sub-Contractor 1 year
Motion: Subject to Mr. Bull's resignation from the Board of Adjust- Cook x
ment, move to confirm Mayor Howell's appointees to the Gulliford x
Codes Enforcement Board.
luring discussion before the vote, the City Attorney was asked if the
Joard would be legal to operate within the city. The City Attorney ad-
vised the Board would be valid and constitutional. Commissioners Morris
and Van Ness offered other citizens names for consideration. A point of
clarification was made that the State Statutes prescribes the complex-
ion of the Board, if at all possible, and Mayor Howell's appointees met
the criteria. A lengthy discussion followed.
The question was called and the motion carried with four ayes and one Cook x
nay. Commissioner Van Ness voted no. Gulliford x
Morris x
Van Ness x
* * * * * * * * * * * * * * * * * * * * * * * s: * * * * * Howell x
Unfinished Business
Commissioner Morris asked for discussion on salary increases for the
City Manager and City Clerk. Commissioner Gulliford requested the item
be delayed until the next meeting, as he was ill, and any increase will
be retroactive.
Report of Committees - No reports
Action on Resolutions
A. Resolution No. 84-15 - Budget Adjustment
Kayor Howell presented in full, in writing, proposed Resolution 84-15,
A Resolution transferring certain monies between funds.
PAGE SIX V V
MINUTES Names of
SEPTEMBER 24, 1984 Commrs. MS Y N
Action on Resolutions - continued
Motion: Passage of said Resolution. Copy of Resolution 84-15 is Cook x x
attached hereto and made a part hereof. Gulliford x x
Morris x
No discussion before the vote. The motion carried Van Ness x
unanimously. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Action on Ordinances
A. Ordinance No. 45-84-6
AN ORDINANCE AMENDING CHAPTER 10 ENTITLED "LICENSES" OF THE CODE OF
THE CITY OF ATLANTIC BEACH, FLORIDA, BY DELETING CERTAIN SECTIONS
THEREIN AND ADDING THERETO CLARIFYING SUB-PARAGRAPHS: PROVIDING AN
EFFECTIVE DATE.
Said Ordinance was presented in full, in writing, on second and final
reading by Mayor Howell. Said Ordinance was posted in line with Charter
requirements. Mayor Howell then opened the floor for a Public Hearing.
As no one spoke for or against, the Mayor declared the Public Hearing
closed.
Motion: Said Ordinance No. 45-84-6 be passed on second and final Cook x
reading. Gulliford x
Discussion was held before the vote. Under Section 10-1, paragraph 1,
line 1, it was agreed to insert the words "publicly owned utility"
after the word "corporation".
Mayor Howell objected to the new category of "Professional Corporation".
Following discussion, no action taken to delete the category.
Page Four - move the word "Proposed" to the proper column.
No further discussion.
Amended Motion: Said Ordinance No. 45-84-6 be passed on second and Cook x x
final reading, with the above noted addition in Section Gulliford x x
10-1 and other noted changes. Morris x
Van Ness x
No discussion before the vote. The motion carried unanimouly. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Miscellaneous Business - None
There being no other business to come before the Commission, the Mayor
declared the meeting adjourned at 9:25 p.m.
(Seal) Willia S. Howell
Mayor-Commissioner
ATTEST:
Adelaide R. Tucker, City Clerk CMC
I
RESOLUTION NO. 84-15
A RESOLUTION TRANSFERRING CERTAIN MONIES BETWEEN FUNDS
WHEREAS, the City Charter of the City of Atlantic Beach requires
that the City Commission approve all budgetary increases and transfers
from one fund to another, and
WHEREAS, the nature of budgetary systems and those day to day
decisions affecting such budgetary systems require adjustment from time
to time,
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the
City of Atlantic Beach, that the attached Budget Adjustment No. 84-14 be
approved for the 1983-84 Budget.
* * * * * * * * * * * * * * * * * * * * * * * * * * * *
Passed by the City Commission on September 24, 1984
. 1/11611 / 1
illi.' Jr. Howell, Mayor/Presiding Officer
l�G�:C/ifGG-c�
(SEAL) Adelaide R. Tucker, City Clerk
Approved as to Form and
Correctness:
aude L. Mullis, City torney
BUDGET ADJUSTMENT
/A NUMBER: 84-14 Date: 9/24/84
FUND: General Fund
S.. ,SEPARATE FORMS FOR EACH FUND
MOUNTS MUST BE IN WHOLE DOLLARS
EXPENDITURE REVENUE
CCOUNT ACCOUNT TITLE ADD DEDUCT DEDUCT ADD
Legal Counsel
)1-S14-3100 Professional Services 3,000
General Government -
)1-510-3100 Professional Services 3,000
:XPLANATION: To reallocate budgeted funds between departments
[.....IATED BY DATE: 9/24/84
:O:1MISSION ACTION REQUIRED: Yes DATE RECEIVED: