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09-24-84 v AGENDA . CITY OF ATLANTIC BEACH September 24, 1984 Call to Order Invocation and Pledge to Flag 1. Approval of Minutes of September 10, 1984 Approval of Minutes of Special Called Meeting of September 12, 1984 2. Recognition of Visitors 3. Correspondence A. Public Notice to Atlantic Beach and Seminole Beach Residents Advising of Interruption in Water Service B. From F. Reuben Bennett, Sr. , Requesting Permission to Run Water Lines 4. Advisory Planning Board A. Professional Planning Services - Mayport Road Rezoning 5. City Manager's Report A. Item #1 - Authorization of Additional Design Services - Sewerage Improvements Program - Robert Bates • F; Associates B. Item #2 - Authorization to Accept EPA Construction Grant C. Item #3 - Request by Department of the Navy for a Proposal to Furnish Water and Sewer Services for a Child Care Center D. Item #4 - Appraisal Report - Parcel O/R 3093-440 Donner S/D E. Item #5 - Contract for Engineering Services - Robert Bates F1 Associates - Wastewater System Expansion Program 6. New Business A. Appointments to the Code Enforcement Board 7. Unfinished Business 8. Report of Committees 9. Action on Resolutions A. Resolution No.84-15 - Budget Adjustment 10. Action on Ordinances A. Ordinance No. 45-84-6 - Amending Chapter 10 Entitled "Licenses" of the Code of the City of Atlantic Beach - Second and Final Reading - Public Hearing 4111 11. Miscellaneous Business 12. ADJOURN 1 MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY COMMIS- V V 0 SION HELD AT THE CITY HALL ON SEPTEMBER 24, 1984 AT 7: 15 P.M. 0 0 T T PRESENT: William S. Howell, Mayor-Commissioner E E Robert B. Cook, Sr. D D William I. Gulliford, Jr. John W. Morris, Jr. Catherine G. Van Ness, Commissioners M S O E AND: A. William Moss, City Manager T C Claude L. Mullis, City Attorney I 0 Y Adelaide R. Tucker, City Clerk NAME OF ONEN COMMRS. N D S 0 The meeting was called to order by Mayor Howell. The invocation, offered by Commissioner Van Ness, was followed by the pledge to the flag. Approval of the Minutes of September 10, 1984 Motion: Approve the minutes of the regular Commission meeting of Cook x x September 10, 1984 as presented. Gulliford x Morris x x The motion carried unanimously. Van Ness x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x b Approval of the Minutes of September 12, 1984 Motion: The minutes of the special called meeting of September 12, Cook x 1984 be approved as written. Gulliford x Morris x x The motion carried unanimously. Van Ness x x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x Recognition of Visitors Mayor Howell recognized Mr. & Mrs. Tom Elfpeson, 532 David Street. They said they had called City Hall for help on the flooding of David St. during the recent heavy rains, and were told to attend the next Commission meeting as the city could do nothing to help them. Follow- ing discussion on the fact that the city is not equipped to handle ten inches of rain, Commissioner Gulliford asked the City Manager to check into the possibility of a problem in the drainage system that the catch basins are partially filled or the drain lines are clogged. If so, report back at the next meeting, and the city will consider the hiring of a professional cleaner to clean the area. Mr. Akel inquired about the status of the sewer moratorium, as he hopes to acquire services in June or July of 1985. The City Manager said he expects to advertise for bids for the new sewer plant sometime within the next month or so. The plant will be completed hopefully within nine months from the notice to proceed of the contract. He added there is no guarantee when the moratorium will be lifted. 10 A request was made by Dr. Bob Ford, Neptune Beach, for The Church of Christ to use city hall for church services for a period of approximately six months. PAGE TWO V V • MINUTES Names of SEPTEMBER 24, 1984 Commrs. M S Y N I I Motion: Grant the request to use city hall for church services, Cook x subject to their meeting the precedence that has been Gulliford x established, and review by the City Manager and Attorney. During discussion before the vote, it was agreed a definite time frame should be established. Amended Motion: Grant the request to use city hall for church Cook x x services for a period of not more than six months,subject Gulliford x x to their meeting the precedence that has been established, Morris - - - - and review by the City Manager and Ctty Attorney. Van Ness x Howell x The motion carried unanimously with four ayes. Commissioner Morris abstained from voting as he is a member of the Church. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Correspondence A. Public Notice to Atlantic Beach and Seminole Beach Residents Advising of Interruption in Water Service bMayor Howell made note of the public notice of the temporary suspen- sion of water service between the hours of 2:00 a.m. and 5:00 a.m. on Sept. 28th. Mayor Howell suggested the City Manager make certain those businesses that are open all night are aware of the situation. B. From F.Reuben Bennett,Sr. ,Requesting Permission to Run Water Lines The City Manager reported the applicant had requested permission to rur a two inch PVC water line on Violet St. He asked the Commission to con- sider requiring a line that will be acceptable for that street. Mr.Moss pointed out that Mr. Bennett plans to eventually have six duplexes on that street. Mayor Howell commented Mr. Bennett would have to comply with the code. Motion: Grant the request to run 252 feet of water lines on Violet Cook x x at 14th, subject to the prevailing Ordinance and rules and Gulliford x x regulations the City Government sets on construction. Morris x The motion carried unanimously. Van Ness x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x Mayor Howell offered copies of a letter from Senator Mattox Hair to Mr. Charles Strausser, Department of Revenue concerning the convention development tax. The Mayor said he had discussed this briefly with Jacksonville Beach officials and they had agreed, at some time in the future, each city would appoint a committee to discuss the possibility of some interlocal agreement, for use of their facilities, where the 11 money would go down there for the improvement of the convention center, etc. The City Attorney suggested the city go on record supporting PAGE THREE V V S MINUTES Names of SEPTEMBER 24, 1984 Commrs. M S Y N ► 1 Correspondence - continued Senator Hair's request of the Department of Revenue. Motion: The Commission of the City of Atlantic Beach takes the Cook x position in favor of Senator Hair's response to the Gulliford x x Department of Revenue. Morris x x Van Ness x The motion carried unanimously. Howell x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Advisory Planning Board A. Professional Planning Services - Mayport Road Rezoning As requested during the meeting of September 10, 1984, Mr. Moss reported that he had met with Marvin Hill, Planning Consultant, on September 21st, and the City of Jacksonville Planning Department on September 24th re- garding the possibility of soliciting professional services to assist the Advisory Planning Board to make a recommendation to the City Commission b on Mayport Road rezoning. Marvin Hill's oral bid was approximately $2,000- $2,500 (utilize five working days, come to the meetings, and prepare a recommendation) . The City of Jacksonville's Planning Department is prepared and very willing to proceed to offer any assistance they can and they had recommended beforehand doing a land use study. They will also look at the zoning to the north and west of the intercoastal water- way, and also pass it by their transporation planners. A completed report and recommendation would be ready in approximately forty-five to sixty days from this date. Discussion followed on what the City of Jackson- ville would charge to prepare the report. Motion: Authorize the City Manager to initiate the study with the Cook x x City of Jacksonville subject to there being no cost. Gulliford x x Morris x The motion carried unanimously. Van Ness x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x City Manager's Report A. Item #1 - Authorization of Additional Design Services-Sewerage Improvements Program - Robert Bates & Associates The City Manager reported that additional design services were requirec or desired for our wastewater systems improvement program. He requested authorization to pay an additional $32,214 to Robert Bates & Associates for the additional design services. The proposal from Robert Bates was ' submitted to the Commission in the agenda packet. The City Attorney was asked if he had reviewed the proposal and he replied no. Commissioner Gulliford asserted that the proposal was contractual in nature and shot.ld be reviewed and signed off by the City Attorney before taking action. PAGE FOUR V V MINUTES Names of SEPTEMBER 24, 1984 Commrs. M S Y N City Manager's Report - continued #1 It was the consensus of the Commission to delay taking action on the proposal until the next meeting. The City Manager indicated he would start hand-delivering the agenda packet to the City Attorney rather than mailing it out on Friday. B. Item #2 - Authorization to Accept EPA Construction Grant The City Manager reported that the certified official notification of the grant had not been received as anticipated. He read a copy received by Robert Bates & Associates. Mayor Howell suggested the Commission wait until the official notification has been received and reviewed by the City Attorney before taking action. He will call the Commission into special session to take action, if needed, before the October 8th meet- ing. C. Item #3 - Request by Department of the Navy for a Proposal to Furnish Water and Sewer Services for a Child Care Center The City Manager requested direction by the City Commission on a request )y the Navy to submit a competitive proposal for water and sewer services for a child care center to be located on the west side of Mayport Road and east of the city water plant (outside the city limits) . Service will be required within the last quarter of 1987. The Buccaneer Service Co. is also being asked to submit a proposal. Following discussion, the following motion was moved for a response to the Navy: Motion: Instruct the City Manager to respond with a cordial letter Cook x saying we will gladly talk to them when they are ready for Gulliford x x water, but we are not in a position to quote on their needs Morris x x at the present time. Van Ness x Howell x The motion carried unanimously. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * D. Item #4 - Appraisal Report - Parcel 0/R 3093-440 Donner S/D The City Manager requested consideration and direction on their desires to purchase a one-acre parcel of land located directly west of the Public Works bldg. and east of the park property that was donated to the city by The City of Jacksonville last year. Mr. Moss said the appraised value is $11,000. It was the consensus of the Commission that it would benefit the city to acquire the property, if possible. The City Manager was instructed to negotiate with The Riverside Land Group and report back to the Commission. E. Item #5 - Contract for Engineering Services - Robert Bates & Associ.tes Wastewater System Expansion Program Mayor Howell asserted that the Commission should take the same positior, as items A & B (City Mgr's Report) and carry the item over to the next meeting. Commission agreed. PAGE FIVE V V MINUTES Names of SEPTEMBER 24, 1984 Commrs. MS Y N r New Business A. Appointments to the Codes Enforcement Board Pursuant to Ordinance No. 95-80-21, Mayor Howell presented to the Com- mission a list of the following appointees to the Codes Enforcement Board and requested confirmation of the six. He said they meet the criteria as set forth by State Law and in addition they geographically represent all areas of the city: George Bull, Jr. , Architect 3 years Alan Potter, Engineer 3 years Jerome R. Strayve, Business 2 years Allen R. .Salfer, Real Estate 2 years Fred Mills, Contractor 1 year Willie Davis, Sub-Contractor 1 year Motion: Subject to Mr. Bull's resignation from the Board of Adjust- Cook x ment, move to confirm Mayor Howell's appointees to the Gulliford x Codes Enforcement Board. luring discussion before the vote, the City Attorney was asked if the Joard would be legal to operate within the city. The City Attorney ad- vised the Board would be valid and constitutional. Commissioners Morris and Van Ness offered other citizens names for consideration. A point of clarification was made that the State Statutes prescribes the complex- ion of the Board, if at all possible, and Mayor Howell's appointees met the criteria. A lengthy discussion followed. The question was called and the motion carried with four ayes and one Cook x nay. Commissioner Van Ness voted no. Gulliford x Morris x Van Ness x * * * * * * * * * * * * * * * * * * * * * * * s: * * * * * Howell x Unfinished Business Commissioner Morris asked for discussion on salary increases for the City Manager and City Clerk. Commissioner Gulliford requested the item be delayed until the next meeting, as he was ill, and any increase will be retroactive. Report of Committees - No reports Action on Resolutions A. Resolution No. 84-15 - Budget Adjustment Kayor Howell presented in full, in writing, proposed Resolution 84-15, A Resolution transferring certain monies between funds. PAGE SIX V V MINUTES Names of SEPTEMBER 24, 1984 Commrs. MS Y N Action on Resolutions - continued Motion: Passage of said Resolution. Copy of Resolution 84-15 is Cook x x attached hereto and made a part hereof. Gulliford x x Morris x No discussion before the vote. The motion carried Van Ness x unanimously. Howell x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Action on Ordinances A. Ordinance No. 45-84-6 AN ORDINANCE AMENDING CHAPTER 10 ENTITLED "LICENSES" OF THE CODE OF THE CITY OF ATLANTIC BEACH, FLORIDA, BY DELETING CERTAIN SECTIONS THEREIN AND ADDING THERETO CLARIFYING SUB-PARAGRAPHS: PROVIDING AN EFFECTIVE DATE. Said Ordinance was presented in full, in writing, on second and final reading by Mayor Howell. Said Ordinance was posted in line with Charter requirements. Mayor Howell then opened the floor for a Public Hearing. As no one spoke for or against, the Mayor declared the Public Hearing closed. Motion: Said Ordinance No. 45-84-6 be passed on second and final Cook x reading. Gulliford x Discussion was held before the vote. Under Section 10-1, paragraph 1, line 1, it was agreed to insert the words "publicly owned utility" after the word "corporation". Mayor Howell objected to the new category of "Professional Corporation". Following discussion, no action taken to delete the category. Page Four - move the word "Proposed" to the proper column. No further discussion. Amended Motion: Said Ordinance No. 45-84-6 be passed on second and Cook x x final reading, with the above noted addition in Section Gulliford x x 10-1 and other noted changes. Morris x Van Ness x No discussion before the vote. The motion carried unanimouly. Howell x * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Miscellaneous Business - None There being no other business to come before the Commission, the Mayor declared the meeting adjourned at 9:25 p.m. (Seal) Willia S. Howell Mayor-Commissioner ATTEST: Adelaide R. Tucker, City Clerk CMC I RESOLUTION NO. 84-15 A RESOLUTION TRANSFERRING CERTAIN MONIES BETWEEN FUNDS WHEREAS, the City Charter of the City of Atlantic Beach requires that the City Commission approve all budgetary increases and transfers from one fund to another, and WHEREAS, the nature of budgetary systems and those day to day decisions affecting such budgetary systems require adjustment from time to time, NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Atlantic Beach, that the attached Budget Adjustment No. 84-14 be approved for the 1983-84 Budget. * * * * * * * * * * * * * * * * * * * * * * * * * * * * Passed by the City Commission on September 24, 1984 . 1/11611 / 1 illi.' Jr. Howell, Mayor/Presiding Officer l�G�:C/ifGG-c� (SEAL) Adelaide R. Tucker, City Clerk Approved as to Form and Correctness: aude L. Mullis, City torney BUDGET ADJUSTMENT /A NUMBER: 84-14 Date: 9/24/84 FUND: General Fund S.. ,SEPARATE FORMS FOR EACH FUND MOUNTS MUST BE IN WHOLE DOLLARS EXPENDITURE REVENUE CCOUNT ACCOUNT TITLE ADD DEDUCT DEDUCT ADD Legal Counsel )1-S14-3100 Professional Services 3,000 General Government - )1-510-3100 Professional Services 3,000 :XPLANATION: To reallocate budgeted funds between departments [.....IATED BY DATE: 9/24/84 :O:1MISSION ACTION REQUIRED: Yes DATE RECEIVED: