11-26-84 v AGENDA
CITY OF ATLANTIC BEACH
November 26, 1984
Call to Order
Invocation and Pledge to Flag
1. Approval of the Minutes of November 12, 1984
2. Recognition of Visitors
3. Correspondence
4. Advisory Planning Board
5. City Manager's Report
A. Item #1 - Repair and Painting of 100,000 Gallon
Elevated Water Storage Tank
B. Item #2 - Offer of State of Florida, DER Grant
in the Amount of $834,785
C. Item #3 - Educational Community Credit Union
D. Item #4 - Proposed Plat of Selva Norte Unit II
AmFed Service Corporation
E. Item #5 - Sanitary Sewer Rehabilitation
6. New Business
A. Bid Opening - Bid No. 45-3 - Tractor with
Hydraulic Sicklebar
7. Unfinished Business
8. Report of Committees
9. Action on Resolutions
10. Action on Ordinances
11. Miscellaneous Business
ADJOURN
MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY COM-
MISSION HELD AT THE CITY HALL ON NOVEMBER 26, 1984 AT 7:15 P.M. V V
O O
PRESENT: William S. Howell, Mayor-Commissioner T T
Robert B. Cook, Sr. E E
William I. Gulliford, Jr. D D
John W. Morris, Jr.
Catherine G. Van Ness, Commissioners
M S
AND: A. William Moss, City Manager 0 E
Claude L. Mullis, City Attorney T C
Adelaide R. Tucker, City Clerk I 0 Y
NAME OF ONEN
COMMRS. N D S 0
The meeting was called to order by Mayor Howell. The invocation, offered
by Commissioner Cook, was followed by the pledge to the flag.
Approval of the Minutes of November 12, 1984
Motion: Approve the minutes of the regular Commission meeting of Cook x
November 12, 1984 as presented. Gulliford x x
Morris x x
No discussion before the vote. The motion carried Van Ness x
unanimously. Howell x
:c * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Recognition of Visitors
The Chair recognized Mrs. Dorothy Kerber, 365 First St. , City of
Atlantic Beach representative to the Hospital Board. In reference to
Commissioner Gulliford's comments at the last meeting about the Beaches
Hospital, Mrs. Kerber advised the Commission that she had talked to
Mr.Bart Hove, the hospital administrator who said if anyone has any
questions about the new location for the hospital that the site Com-
mittee selected, please feel free to call him. She also said that she
would be glad to answer any questions that might be asked.
Correspondence- None
Advisory Planning Board - No report
City Manager's Report
A. Item #1 - Repair and Painting of 100,000 Gallon Elevated Water
Storage Tank
The City Manager reported that he hired a certified American Water
Works Association inspector to inspect the tank and a report was
furnished that recommended certain parts of the structure be repaired
or replaced, and that the interior and exterior of the tank and tower
be sandblasted and repainted using the highest quality materials. The
cost may be $20,000 - $25,000. The City Manager recommended that a con-
tract be let for the repair and painting of the elevated storage tank.
•
PAGE TWO V V
MINUTES NAME OF
NOVEMBER 26, 1984 COMMRS. MSYN
City Manager's Report - continued - Item #1
Motion: Authorize the City Manager to draw up the specifications Cook x
and call for bids. Gulliford x
Discussion was held on whether to hire an engineer to draw up the
specifications.
Amended Motion: Authorize Robert Bates & Associates to draw the Cook x x
specifications for repairs and painting of 100,000 gallon Gulliford x x
elevated water storage tank, and the City Manager be Morris x
authorized to call for bids. A certified tank inspector Van Ness x
will inspect completed work and re-inspect after one year. Howell x
There was no discussion before the vote. The motion carried unanimously.
* * * * * * * * * * * * * * * * * * * * * * * * * * *
B.Item #2-Offer of State of Florida, DER Grant in the Amount of $834,785
The City Manager requested authorization to accept the Florida Depart-
ment of Environmental Regulation grant in the amount of $834,785 on be-
half of the city and he offered Resolution 84-19 for passage. Mayor
Sowell presented in full, in writing, proposed Resolution 84-19, A
Zesolution of the City Commission of the City of Atlantic Beach accept-
ing Florida Department of Environmental Regulation grant under provi-
sions of the Small Community Sewer Construction Assistance Act, Refer-
ence 747040 (Step 2+3) in the amount of $834,785 for wastewater treat-
ment facilities, authorizing the City Manager to sign; providing an
effective date.
Motion: Move to adopt Resolution 84-19. Cook x
Gulliford x x
There was no discussion before the vote.The motion carried unanimously. Morris x x
Copy of Resolution 84-19 is attached hereto and made a part hereof. Van Ness x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
C. Item #3- Educational Community Credit Union
The City Manager reported that the majority of employees are interested
in a credit union but would like additional information before applying
for membership. Mr. Moss recommended that representatives of the Educa-
tional Community Credit Union be permitted to present information to
the employees.
Motion: Allow the Educational Community Credit Union's representa- Cook x x
tives to present information and if 25% of the employees Gulliford x x
decide to join, then payroll deductions be implemented. Morris x
Van Ness x
There was no discussion before the vote. Motion carried unanimously. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
•
PAGE THREE V V
MINUTES NAME OF
NOVEMBER 26, 1984 COMMRS. M S Y
City Manager's Report - continued
D.Item #4-Proposed Plat of Selva Norte Unit II-AmFed Service Corporation
The City Manager furnished background information on the proposed plat
of Selva Norte Unit II and offered a letter dated November 19, 1984
from England Thims and Miller (representing AmFed Service Corporation)
requesting execution of the record plat for Selva Norte Phase II, and
a letter of credit from American Federal Savings and Loan Association
of Duval County in the amount of $264,340, which represents the pro-
jected cost to complete Phase I and Phase II. Mr. Moss recommended
approval of the plat. Discussion was held on the drainage ditches and
easements to JEA shown on the proposed plat. The City Attorney suggest-
ed that in the future all plats show easements dedicated to the city,
its successors or assigns for public use for electric distribution pur-
poses. Commission agreed. Following discussion, Commissioner Cook moved
for the following:
Motion: Approve the plat of Selva Norte Unit II, AmFed Service Cook x x
Corporation. Gulliford x
Morris x
No discussion before the vote. Motion carried unanimously. Van Ness x x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Howell x
E. Item #5 - Sanitary Sewer Rehabilitation
The City Manager stated he was bringing this item back the second time
with additional information as to the scope of work the engineer pro-
posed for the Rehabilitation project. Up to $100,000 has been budgeted
for the first year of a multi-year program. Mr. Moss said the engineer
had not submitted a total cost for his services, only an hourly rate.
As suggested by the City Attorney, Mr. Moss recommended a cap be set
of between $3,000 and $4,000. For the record, Commissioner Cook said
he was in favor of Mr. Bates statement under "summary", in his letter
of November 19, 1984: "We believe your appropriate course of action
may well be to undertake a somewhat limited rehabilitation program on
an "experimental" basis with concurrent measures being taken to permit
evaluation of effectiveness." It was suggested the first phase of the
rehabilitation begin in the core city. The question was asked how old
the sewer line was that would be tested and what was the normal life
of a sewer line, with the thought of perhaps replacing the old lines.
Replacing the lines would be a substantial expense and it was agreed
at this time the rehabilitation program was the proper way to go.
Motion: Approve the execution of the agreement subject to the Cook x
termination of the agreement upon thirty (30) days notice. Gulliford x x
Engineer's fees for the agreement will not exceed $3,500. Morris x
Van Ness x x
No discussion before the vote. Motion carried unanimously. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
•
PAGE FOUR V V
MINUTES NAME OF
NOVEMBER 26, 198+ COMMRS. MSYN
New Business
A. Bid Opening-Bid No. 45-3-Tractor with Hydraulic Sicklebar
The following three bids were received and opened:
Superior Tractor Co. , Jacksonville $13,459.00
Delivery date 30 - 60 days
Jacksonville Ford Tractor, Jacksonville $14,108.25
Delivery date 45 days
First Coast Tractor, Hastings, Fl. $10,500. 00
No bid on hydraulic sicklebar -0-
* * * * * * * * * * * * * * * * * * * * * * * * * * * *
Motion: Move to accept Superior Tractor as the lowest and best Cook x
bid meeting the specifications and award to the same. Gulliford x x
Morris x x
The City Manager confirmed that this is a budgeted item. Van Ness x
The motion carried unanimously. Howell x
4r. Moss commented that he intended to use the excess monies budgeted
for the tractor on street resurfacing, if needed. Otherwise, the funds
will remain in the Capital Improvements budget.
* * * * * * * * * * * * * * * * * * * * * * * * * * *
Unfinished Business
A. Sale of Used Computer Equipment
Mr. Moss reported that the City of Taveres was interested in buying the
printer on the old computer equipment for $1,750, and The Okeechobee
Board of County Commissioners would like the cabinet with 10 megabytes
of disc. for $1,500. (They originally had bid $1,500 for 20 disc. but
only need 10) . This gives the city $3,250 and the computer is still
left to sell.
Motion: Move to sell the printer to the City of Taveres for $1,750, Cook x
and the cabinet with 10 megabytes of disc. to The Gulliford x x
Okeechobee Board of County Commissioners for the amount of Morris x x
$1,500. Van Ness x
Howell x
No discussion before the vote. Motion carried unanimously.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
B. Repairs to Stairways at Beach Accesses
The City Manager reported that the northeasterly winds which occurred
over Thanksgiving weekend caused significant beach erosion and damage
to the stairways at various beach accesses. He listed repairs needed.
•
PAGE FIVE V V
MINUTES NAME OF
NOVEMBER 26, 1934COMMRS. MSYN
Unfinished Business- continued
Mayor Howell pointed out that the renourishment project is scheduled
to begin in January, and any expenditure of money on those street ends
that have to have stairs rebuilt is throwing taxpayers' money down the
drain. He suggested making necessary repairs such as adding one step
and hand rails on Ahern, 3rd, 4th, and 13th streets, and remove what is
left of stairways on 2nd, 5th, 6th, 10th, 12th, and 14th. Signs should
be posted at those street ends stating "temporarily there are no stair-
ways".
Motion: Move to make temporary repairs to the stairways where eco- Cook x
nomically feasible, and remove those that are entirely Gulliford x x
beyond repair. Morris x x
Van Ness x
No discussion before the vote. Motion carried unanimously. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Report of Committees
Commissioner Morris suggested that the Commission act as a Committee
)f the Whole in the selection of a new City Manager. Commission agreed.
_fayor Howell stated he planned to call a Committee Meeting soon and
suggested that, as soon as possible, the Commissioners should go through
the applications they have received and pull the most qualified.
Commissioner Gulliford reported that the Electric Utility Committee
(Commissioner Gulliford, Mr. Mullis and Mr. Moss) met with the JEA
officials. JEA officials will meet with them again after due consider-
ation of the Committee's proposals.
Action on Resolutions
A. Resolution No. 84-18
Mayor Howell presented in full, in writing, proposed Resolution #84-18,
a Resolution in support of the nomination of Michael D. Reynolds for
the N.A.S.A. Citizen-Astronaut Program.
Motion: Move for passage of Resolution No. 84-18. Cook x x
Gulliford x
No discussion before the vote. Motion carried unanimously. Morris x
Copy of Resolution 84-18 is attached hereto and made a part Van Ness x x
hereof. Howell x
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Action on Ordinances - None
•
PAGE SIX V V
MINUTES NAME OF
NOVEMBER 26, 1984 COMMAS. MSYN
Miscellaneous Business
Commissioner Cook asked what progress had been made on the contemplated
rezoning on Mayport Road. The City Manager advised that the City of
Jacksonville Planning Staff's report was due within the next week. They
are developing a land use plan for the City of Atlantic Beach showing
how the land is being used, and will possibly also indicate the zoning
use of the areas north and west of our city. The City Manager expressed
the opinion that he did not think the City of Jacksonville's planning
staff would make recommendations on how to rezone Mayport Road within
the city limits of Atlantic Beach.
There being no other business to come before the Commission, the Mayor
declared the meeting adjourned at 8:04 p.m.
(Seal) Wi is Howell
Mayor-Commissioner
ATTEST:
aZ,94A-c-/024--
Adelaide R. Tucker
City Clerk
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Aezolution
NO. 84-18
A RESOLUTION IN SUPPORT OF THE NOMINATION OF
MICHAEL D. REYNOLDS
FOR THE
N.A.S.A. CITIZEN-ASTRONAUT PROGRAM
WHEREAS, Michael D. Reynolds has been a dedicated educator at Duncan
U. Fletcher Senior High School, having been selected Teacher of the Year for
two years; nominated for Outstanding Chemistry Teacher of the Year for the
State of Florida, and served as National Vice-President of the Astronomical
League for two terms; and
WHEREAS, Michael D. Reynolds has provided continuous support to the
promotion of earth and space science programs in Duval County, the State of
Florida, and the Nation; and
WHEREAS, Michael D. Reynolds has co-authored publications regarding-
astronomy, physics, and other programs regarding the space sciences; and
WHEREAS, Mr. Reynolds has given unselfishly of his time to provide
programs on astronomy and the space sciences to local civic groups, youth
groups, and other educational and scientific organizations; and
WHEREAS, Michael D. Reynolds is designing an experiment for on-board
shuttle experimentation for the Teacher-Astronaut launch scheduled for the
spring of 1986. The experiment deals with the very famous Halley's Comet.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
ATLANTIC BEACH, FLORIDA.
SECTION 1. In recognition of his outstanding dedication as a teacher
and advisor in the earth and space sciences, and his continued interest and
promotion in the United States Space Program, the City Commission hereby
endorses the nomination of Michael D. Reynolds as a Teacher-Astronaut to the
N.A.S.A. Citizen-Astronaut Program, and expresses its sincere gratitude and
appreciation for his excellence in teaching the students at Fletcher Senior
High School.
* * * * * * * * * * * * * * * * * * * * * * *
Passed by the City Commission on November 26, 1984.
47.40. 1 -
ATTEST: . — 70-6
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William S. Howel , ay.r/Presidingi
r
-:7412:.4---/"2Vic . ''`
Clerk CMC �,
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Adelaide R. Tucker, City , � ^
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Approved as to Form and *�,_ 41 _`
C tness: .f ' . 0 3 tai
4-e--t.eOC_,4-72/ 4_,
Claude L. Mullis, Ci rneyft ' ;* ` '"
= li,
RESOLUTION NO . 84-19
A Resolution of the City Commission of the City of
Atlantic Beach Accepting Florida Department of Environmental
Regulation grant under provisions of the Small Community
Sewer Construction Assistance Act , Reference 747040 (Step 2+3)
in the amount of $834, 785 for wastewater treatment facilities ,
authorizing the City Manager to sign; providing an effective
date,
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC
BEACH AS FOLLOWS ;
1, The City of Atlantic Beach hereby accepts Florida
Department of Environmental Regulation grant under provisions
of the Small Community Sewer Construction Assistance Act,
Reference 747040 (Step 2+3) , in the amount of $834, 785 for
wastewater treatment facilities and further authorizes the
City Manager on behalf of the City to execute same and return
to the Florida Department of Environmental Regulation along
with three copies of this Resolution,
2. This Resolution duly adopted this 26th day
of November , 1984, at the regular meeting of the
City Como, si sion and shall become effective upon signature of
the Mayor,
(Seal) , � '4. ',,e1 „,(2
Wi' l m , Howell , Mayor/Presiding
Officer
Ade aide R. Tucker
City Clerk
Approved as to form
and correctness ;
au e L, Mullis
City Attorney