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12-13-65 v 1 CITY OF ATLANTIC BEACH, FLORIDA COMMISSION MEETING AGENDA DECEMBER 13 , 1965 1 . Call to Order 2 ,. Invocation 3 . Approval of Minutes Nov . 22, 1965 4. Recognition of Visitors 5 ., Building Permits: (a) Outdoor Sign, Milligan's Hamburger Shop (b) Restaurant, Green Cove Tile & Mortgage Co: , Sailfish Drive, East 6 . Correspondence: (a) Letter of appreciation - WM. C Bostwick (b) Florida Landscape Critics Council (c) Jack B.. Stewart - refund on Utility Bill - 4th Qtr. 1965 - $9.75 (d) Jack Shannon - Thanks on Sewer Assessment Consideration 7 . Bids on Gasoline 8. Application for Certificate of Convenience and Necessity to license Cut-Rate Cab Co.. 9. Howard Harvel application for sewer and water - Mayport Road No. of Church Road 10. Resolution #65-38 - Transfer Funds 11 Ordinances: a)Amending Personnel Schedule - Supply Clerk (b) Rezoning parts of Blks 7 thru 12from Res . "B" to Res. "A" (c) Billboard (d) Budget for 1966 12 . Letter and report on Study of Local Government Commission 13 . Fire & Police Chief 14 . City Manager 15. Commissioners 16. Adjourn MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY COMMISSION HELD AT THE CITY HALL ON MONDAY, DECEMBER 13, 1965 AT 8 P. M. Present: W. S. Howell - Mayor-Commissioner John W. Weldon - Commissioner D. L. Goodling - Commissioner L. C. Holloway, Jr. - Commissioner W. J. Parks, Jr. - Commissioner and Frank Thompson - City Attorney A. J. Craig - City Manager A. S. Grage - City Clerk The meeting was called to order by the Mayor-Commissioner, Mr. Howell. The Invocation was given by Commissioner Parks. There being no additions or corrections to the minutes of November 22, 1965, they were approved as written upon motion of Mr. Holloway, seconded by Mr. Goodling and carried. Mr. Howell recognized visitors present and called for any business from the floor not on the Agenda. Mr. Rex Thames, a former Atlantic Beach councilman, brought to the atten- tion of the Commission the inequities and inconsistencies of square foot requirements in the different residence classifi- cations in the Zoning Ordinance. He thinks we should examine these inequities, for, if the requirements remain as they now are Iae cannot go on with plans to build multiple family dwellings in the Donner Sub-division and will have to build elsewhere. The Commission agreed to look into the matter and Mr. Craig is going to make a tabulated comparison for their information in studying the situation. There was no further business from the floor. Mr. Craig presented an application for building permit to erect an illuminated ground sign at Milligan's Hamburger Shop, 40 Mayport Road. The plans were studied and Mr. Craig recommended approval, advising it would not obstruct traffic visibility. Mr. Parks stated that as long as sign meets present code and ordinance requirements he moved that the permit be granted, seconded by Mr. Weldon and carried. Minutes 12/13/65 - Page #2 An application was presented from Green Cove Title and Mortgage Company for permit to erect a restaurant building on east side of Sailfish Drive, East, opposite the Pic N' Save Store. The plans were presented for study and a letter was read from the engineer advising that he will provide super- vision and inspection - also a letter at completion. Mr. Craig has gone over the plans, and as to the roof structure, he read a statement that they are changing to assume addi- tional factor of safety. Mr. Craig advised the general design is compatible with Southern Standard Building Code and Ordinance and has been approved by the Hotel and Restaurant Commission. He also advised there are a few things not shown clearly on drawing but he and Mr. Donnell have been in conference and are in agreement and drawings will be clarified. Mr. Craig states the lot not used for building will be paved for parking, and plans meet the requirements of zoning and building. Following further discussion as to beautification, availability of sewer and water, etc. , Mr. Parks moved that as long as application complies with ordi- nances that the permit be granted subject to minor changes outlined by Mr. Craig and subject to water and sewer facilities being extended to site by the builder in a manner and of a size acceptable to the City, seconded by Mr. Weldon, and following further discussion as to valua- tion shown, the question was put and the motion carried. Mr. Donnell was requested to beautify in whatever manner possible. A letter of appreciation for work done by Chief Vogel and his department in saving his home at 1607 Beach Avenue at the time of the "Gurley fire" was read from Mr. William C. Bostwick. A letter was read from the Florida Landscape Critics Council offering their services towards beautification on local level. The information was referred to Mrs. Dorothy Butt who advised she was not aware of this group. A letter was presented from Jack B. Stewart requesting refund on utility bill for 4th quarter as he moved November 12th. The matter was discussed and as it is our policy and the bills so state "No Refunds ", Mr. Weldon moved that the request be denied, seconded by Mr . Holloway and carried. Minutes 12/13/65 - Page #3 A letter was presented from Mr. `Jack" Shannon thanking the Commission for their favorable consideration in the matter of the Special Sewer Assessment against Lots 3 thru 6, Block 84, Section H, but he did not buy the property. Bids on petroleum products were received from: American Oil Company Atlantic Blvd. Ice & Fuel Co. Futch Oil Co. , Inc. Gulf Oil Company Sinclair Refining Co. Texaco, Inc. Tomco Supply Service Mr. Goodling moved that in view of length of bids that they be opened and names recorded and the bids be referred to an Awards Committee to report back at next meeting. Mr. Howell asked if there was anyone present who was particularly interested in the results tonight, and there was no one. Mr. Weldon then seconded the motion and it was carried. Mayor Howell appointed Mr. Craig and Commissioners Holloway and Weldon as Awards Committee to report at next meeting. Application for a Certificate of Convenience and Necessity to operate cabs and be located in Atlantic Beach was received from Cut-Rate Cab Company. They plan to operate metered cabs and be located on Mayport Road. Attached to the applica- tion was a petition with 28 signatures requesting the Commission to look favorably on the application. The matter was discussed as to rates and insurance. It was advised that a Public Hearing would be necessary before issuing of the Certificate the first time, after that it could be renewed annually. Mr. Weldon moved that Public Hearing be set for meeting of December 27th, seconded by Mr. Parks and carried. Notices of Public Hearing will be posted at Post Office, City Hall, and two other locations. The application of Howard Harvel for water and sewer service at his property lying north of Church Road between Mayport Road and Selva Marina Golf Course was presented. They are just outside the City limits. They plan to develop an 18 unit trailer park on their property. It was stated that Mr. A. B. Parsons, who lives just north of them would also like to get the services. Mr. Craig stated that the Harvels can be given sewer service by installing a 10" x 6 " wye in the present 10 " stub-out at intersection of Church Road and Francis Avenue, and there is adequate water available at Minutes 12/13/65 - Page #4 Francis Avenue and Simmons Road. There would be the cost of the 2" line and 2 " meter plus installation. All work would be within City limits by City employees. The Harvel property is bounded on the south by our City limits line. It was advised that our policy has been to supply if our capacity at that location is sufficient and the applicant pays all costs of extension and installation plus outside City rates for services. The Harvels favored and still favor coming into City. There was further discussion following which Mr. Parks moved that on basis of discussion the application for water and sewer services to the Harvel property be granted under the conditions as outlined in their request for service plus the installation of the gravity sewer line on their property being accomplished in a manner consistent with Duval County Plumbing Code and under surveillance of our own inspector, seconded by Mr. Weldon and carried. It was advised that Mr. Parsons ' request will be studied as there is a question of easements and which location the water service would be from. Resolution #65-38 was presented and read in full trans- ferring funds in the 1965 budget to make final payments on loader-backhoe, street lights, etc. Mr. Holloway moved the adoption of said Resolution, seconded by Mr. Parks and carried. Copy of Resolution #65-38 is attached to these minutes and made a part thereof. An Ordinance amending the Personnel Ordinance to correct an inequity in schedule of supply clerk was presented in full in writing. Mr. Goodling moved it be adopted by title only on first reading seconded by Mr. Parks and carried. Public Hearing was set for 8: 00 P. M. December 27 , 1965. An Ordinance amending Zoning Ordinance 90-59-3, rezoning Residence "B" lots in Blocks 8 through 12 to Residence "A" was presented in full in writing. The Ordinance was originally prepared to rezone those Residence B lots lying west of a specific line in these blocks as recommended by the Planning Board, but was amended to include all Residence B lots in these blocks as listed. Following discussion Mr. Weldon moved that the Ordinance as amended be adopted on first reading by title only, seconded by Mr. Parks. There was discussion during which it was brought out that in case Minutes 12/13/65 - Page #5 the Ordinance passes duplexes already in this area could improve their buildings so long as they did not change classification to other than Residence A, and in case destroyed by fire could not replace with non-conforming building. Following discussion the question was put and the vote was: Aye: Goodling, Holloway, Parks, Weldon Nay: Howell Whereupon Mr. Howell declared the motion carried and said Ordinance adopted on first reading by title only. The Public Hearing was set for 8: 00 P. M. January 10, 1966. The Ordinance covering billboards, signs, etc. was presented. Mr. Weldon moved that as two of the Commissioners have asked for more time to study that action be passed until the next meeting, seconded by Mr. Parks and carried. An Ordinance covering the Budget for the year 1966 was presented in full in writing. Mr. Holloway moved it be passed on first reading by title only, seconded by Mr. Parks and carried. The Public Hearing was set for 8:00 P. M. December 27 , 1965. A letter was presented from Mr. Guy Botts relative to the Commission for the Study of Local Government in Duval County and soliciting contribution to help with the costs. Mr. Goodling advised would like to go over before submitting a report. They must have money on hand by January 1, 1966. Mr. Parks moved that action be passed to next meeting, seconded by Mr. Goodling and carried. Reports from the Police and Fire Departments for the month of November, 1965 were received for information and filing. Mr. Craig reported that the tablet for the Jack Russell Memorial Park has been shipped. He also advised that the base is ready, and feels that commendation is due for the excellent job done by one of our laborers, Charles Welmaker. Mr. Weldon agreed that work is such that we can be proud of and is a worthy base for the tablet, and he moved that the City employees who were responsible for the construction of the base for the Jack Russell tablet be commended for a job which goes beyond the ordinary requirements of their positions, seconded by Mr. Parks and carried. Minutes 12/13/65 - Page #6 Mr. Craig advised he would appreciate the Commission helping with the specifications on the proposed new garbage-packer truck before bids are solicited. Messrs. Parks, Craig and Hilliard have gone over situa- tion and equipment at the Sewer Plant and find we have almost all of the equipment needed to make our own laboratory analysis of the effluent. We are securing a refrigerator and heater for less than S100.00. They also reported we hope that a low priced chlorinator which we are now studying will prove suitable. The City Clerk was directed to make notation that the effective date of the Ordinance amending the Personnel Ordinance relating to the supply clerk be amended to read December 1, 1965. Mr. Goodling mentioned the fact that the business located at Atlantic Blvd. and Mayport Road seems to be storing vehicles in City easement, and there seems to be a difference of opinion on interpretation of ordinance. He would like to see ordinance drawn up restricting out- side storage and specially naming vehicles - but perhaps excepting the U-Haul-It trailers. There was a long discussion in which it was brought out that if renting space for people to store cars - carrying on outside storage - it is in violation of ordinance. Chief Vogel advised had held giving further tickets because of question. City Attorney Thompson advised ordinance states that in Business "A" no building or premises shall be used for other than specifically designated purposes, and running a storage place is not among them - in fact, outside storage of stock, supplies or equipment is prohibited. There was further discussion including the fact it could become non-conforming use if new ordinance were passed. Mr. Parks moved that the Chief be directed through the City Manager (Director of Public Safety) to take vigorous repeated and constant action to enforce the ordinance, seconded by Mr. Weldon and carried. Mr. Thompson suggests that the Chief get catalogued information for several days on the cars parked there. Mr. Parks inquired if we have received the information requested from the East Duval County Mosquito Control. Mr. Craig advised Mr. Whittlesey is preparing and hopes to have completed soon. The next landfill site will be in Jacksonville Beach. Minutes 12/13/65 - Page #7 Mr. Weldon turned over to Mr. Craig the name of a person who had been recommended by two people for a fireman if we have a vacancy. Mr. Weldon advised since this is last meeting before Christmas, we have a number of very faithful and loyal employees and he would like to suggest that the Commission take sufficient funds to present a turkey of reasonable proportions to the colored employees at Christmas, and so moved. Mr. Howell inquired if wanted to limit and Mr. Weldon advised would limit to colored employees. The motion was seconded by Mr. Goodling and carried. Mr. Craig mentioned the GJO Golf Tournament and the good advertising that it gives the City. There being no further business, Mr. Howell declared the meeting adjourned. William S. owell Mayor-Commissioner Attest: ace_..eL Adele S. Grage, City C -lk RESOLUTION 65-38 WHEREAS, the City Charter requires that the City Commission approve all transfers from one fund to another, NOW THEREFORE BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, THAT the following transfers be approved : FUND INCREASE DECREASE ADMINISTRATION Account 202-Insurance 0,608.60 TRANSPORTATION Account 401-Personnel 50.00 SANITATION Account 503-Garbage Containers 100.00 PARKS & RECREATION Account 901 -Personnel 100.00 CAPITAL APPROPRIATIONS Account 1003-B - Fire Dept. 975.25 Account 1007-Public Works 6,673.35 CAPITAL IMPROVEMENTS Account 1011 1 ,710.00 TOTAL INCREASES & DECREASES $9,608.60 9,608.60 All the above in the 1965 Budget. Passed by the City Commission on December 3, 1965. Attest : Adele S. Grape, City Clem% ( Seal )