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09-27-65 v 1110 CITY OF ATLANTIC BEACH, FLORIDA COMMISSION MEETING AGENDA SEPTEMBER 27, 1965 1. Call to Order 2. Invocation - Chaplain J.A. Howland 3. Approval of Minutes of regular meeting September 13th 1965. 4, Recognition of Visitors 5. Report on naming Park Area - "Russell Park". 6. Report on Garbage - Pic N' Save 7. Community Presbyterian Church: (a) Ordinance 2nd reading - vacating portion of David Street (formerly Park Ave. ) . (b) Resolution accepting Road Easement in lieu of portion of David St. vacated. (c) Resolution accepting Drainage & Sewer Easement. (d) Resolution Authorizing Mayor Olsen to sign indenture 011 cancelling and terminating indenture dated 2/6/59, and approval of said indenture. 8. June 30, 1965 Water Audit and invoice. 9. City Clerk reports - (a) Check received covering OEP balance in amount of $25, 674.00. (h) Election Officials (c) Re: Sewer assessments - lots 725, 726, 732, 733, Saltair. 10. Fire and Police Chief 11. City Manager 12. Commissioners 13 . Adjourn MINUTES OF THE MEETING OF THE ATLANTIC BEACH CITY COMMISSION HELD AT THE CITY HALL ON MONDAY, SEPTEMBER 27TH, 1965 AT 8 PM. Present: George R. Olsen Chas. R. Moore Donald L. Goodling Walter J. Parks, Jr. John W. Weldon, Commissioners and Frank Thompson, City Attorney Arthur J. Craig, City Manager Adele S. Grage, City Clerk The meeting was called to order by the Mayor-Commissioner, Mr. Olsen. The Invocation was given by Chaplain J.A. Howland, Mayport Naval Station. Mr. Olsen called for any additions or corrections to the minutes of September 13th, 1965. There being none the Mayor declared the minutes approved as written. Mr. Olsen recognized visitors present and called for any busi- ness from the floor not on the agenda. Mr. Bill Donnell requested a building permit to construct a building on the east side of Royal Palms Drive adjoining the Humble Oil Station on the north. His plans provide for a coin laundry, be-tuty and barber shop, and shoe repair shop. Mr.Craig advised that he has preliminary plans and that the plot is 35' by 175 ' . There was a lengthy discussion as to whether this was a part of or compatible with the original shopping complex as presented at the time the Theatre and Pic 'N Save buildings were approved and built. Mr. Donnell advised that this is a part of the plot re-zoned for the Humble Service Station- but this 35 foot strip was not used and they would like to utilize it. It was the consensus of opinion that this is not the land usage originally agreed upon. After further discussion it was stated that we should have a sketch of the entire area showing the theatre, Pic 'N Save, filling stations, parking area and what is to be built between the theatre and Royal Palms Drive, also access road from Royal Palms Drive to the theatre area be- fore taking any action. Mr. Parks moved that any action be held in abeyance until owner and/or developer submit plan for land ' usage, seconded by Mr. Moore and carried. Mr. Olsen called for any further business from the floor not on the agenda. There was none. MINUTES 9-27-65, Page #2 Mr. Moore advised that they have no report ready for this meeting on the Jack Russell Park. Mr. Weldon stated they think they can have reports and plans ready for the next meeting. Mr. Craig reported that on the matter of the Pic 'N Save garbage fee, he had contacted the store manager but had been referred to the company Vice-President but has not to date been able to get in touch with him or accomplish a meeting to discuss this situa- tion. Mr. Craig recommended that the matter be considered for increase in time for the October 1st billing and that the increase be at least $75.00 over the previous charge. It was advised that the $75.00 does not cover the city',s cost but would help. Mr. Moore feels the increase should be on the basic cost, as sees no reason why City should operate at a loss. Mr. Thompson ad- vised not a matter for negotiating, just set the fee and bill. After further discussion Mr. Moore moved that the fee be adjusted upward to cover cost of collection to be effective October 1st, 1965, seconded by Mr. Parks and the call vote was Aye: Goodling, Moore, Parks, Weldon Nay: Olsen Whereupon the Mayor declared the motion carried. Accordingly Mr. Craig advised he will work up cost and fee. Ordinance #65-65-3 was presented and read in full following which Mr. Olsen declared the meeting in session for Public Hearing on said Ordinance. Notice of Public Hearing was posted in line with charter requirements. The Ordinance vacates a portion of David Street as described. As no one appeared for or against said Ordinance, except Colonel Edward Hemphill who advised he was in favor of the Ordinance, Mr. Olsen declared the Public Hearing closed. Mr. Parks moved the adoption of said Ordinance #65-65-3 on second and final reading, seconded by Mr. Moore. Mr. Goodling asked if the City Attorney had approved as to form and if the City is protected and Mr. Thompson advised:yes. The roll call vote was: Aye: Moore, Parks, Weldon, Goodling Nay: Olsen Whereupon the Mayor declared the motion carried and the Ordi- nance adopted on second and final reading. Resolution #65-27 was presented covering acceptance of the Road Easment granted by the Community Presbyterian Church to the City of the westernmost 50 feet of Lot 736 and all of Lot 725, Saltair. This is in lieu of the portion of David St. Vacated by Minutes 9-27-65, Page #3 • Ordinance #65-65-3 and the right of wiry indenture dated February 6, 1959 covering Lot 727 and a portion of Lot 736 which is be- ing cancelled. Mr. Parke moved the adoption of Resolution 65-27 seconded by Mr. Goodling and carried. Copy of Resolution #65-27 is attached to these minutes and made a part thereof. Next Resolution #65-28 was presented authorizing Mayor Olsen to execute for and on behalf of the City the Indenture dated September 8th, 1965 between the Community Presbyterian Church and the City of Atlantic Beech cancelling and terminating a right-of-way for road purposes granted under indenture dated February 6, 1959 , recorded in Volume 712, Page 119 public re- cords of Duval County, in consideration of the grant of substi- tute right-of-way under indenture dated September 8th, 1965. Mr. Parks moved adoption of said Resolution #65-28, seconded by Mr. Goodling and the call vote was: Aye: Parks, Weldon, Moore, Olsen Nay: Goodling Whereupon Mr. Olsen declared the motion carried and the Resolu- tion adopted. Copy of Resolution #65-28 is attached to these minutes and made a part thereof. The audit for the Water Utility Funds as of June 30, 1965 to- gether with invoice for $200.00 to cover was presented from our auditors, Tyson & Meek. There was discussion in which it was brought out that we are giving 30 days to pay_bills_01th 10 day notice of cut-off if payment not made. Also that we do not re- quire a deposit, but collect quarterly in advance. Following which Mr. Weldon moved the acceptance of the audit report and approval for payment of invoice to cover, seconded by Mr.Moore and carried. Mrs. Grage advised that we have received a check covering the balance of our OEP claim caused by 1964 Hurricane Dora. Mr. Olsen advised that Mr. Jack Weatherford says we have had our final audit and this will not be subject to having to pay any back. We know we have this to work with. This check was for $25, 674.00, the previous payment was $19, 658.00, which makes a total reim- bursement in federal funds of $45, 332.00. Mr. Goodling stated he thinks the City Clerk-Treasurer, Mrs. Grage, should be com- mended for the manner in which she kept the books on this so we could come through the final audit. Mr. Weldon suggested that it be entered on the minutes as expression of appreciation of the Commission for her good work. Minutes 9-27-65, Page #4 Mrs. Grage advised that the Election Officials have worked for and been approved by the County, since we are using County vot- ing machines. They are: Mrs. Charlotte Gorman, Clerk, and the Inspectors are: Mrs. Margaret Goodling, Mrs. Cynthia Whittlesey, Mrs. Louise Lauwaert, and Mrs. Lillian Cave, with Mrs. Eloise Claiborne as alternate inspector. The fee will be $20.00 for the approximate 15 hour day. The polls will be open from 7 A.M to 7 P.M. and Chief Vogel will be bailiff. Mrs. Grage advised that the Special Sewer Assessment against Lots 725, 726, 732 and 733, Saltair has been paid. Mrs. Grage also advised that poll watchers should present their identification to Mrs. Gorman, Election Clerk and only one watcher for each candidate is allowed in the polls at one time. Also this year you can vote absentee until 5 P.M. of the day preceed- ing the election- or Monday, October 4th in this election. Mr. Vogel presented the Court Docket for September 20th, 1965. There was a discussion of the situation at the Kon-Tiki. There has been one conviction and an appeal on the other case. Mr. Thompson advised that according to the ordinance every day of violation is a separate offense. Chief Vogel advised he plans to bring him into court every week until he gets an injunction or corrects the violation. Mr. Craig advised radical improvement in the appearance inside and out at the Water and Sewer plants, with credit going to Glenn Edwards and Dick Hilliard. Also our drainage problems are improving. There was a lengthy discussion of all these matters and it was suggested that it would be well if the citi- zens visited our water and sewer facilities and see just what we have. Mr. Weldon advised that at the meeting of the Advisory Planning Board the matter of a sidewalk on Atlantic Blvd. between Royal Palms Dr. and the entrance road to the Beaches Awuatic Pool should be brought to the attention of the Expressway Authority in con- nection with their plans for the proposed improvements. After favorable discussion of the idea of sidewalk Mr. Weldon moved that the City Manager write the Expressway Authority conveying to them that the City Commission respectfully requests that side- walk be provided if at all possible, seconded by Mr. Moore and carried. Mrs. Grage advised that she had attended a class in defensive driving as sponsored by the Jacksonville-Duval County Safety Council with instruction by Sgt. Elliott of the Florida Highway Minutes 9-27-65, Page #5 Patrol and feels it was most beneficial. The Pablo Pilot Club, who sponsored this class at the Beaches, is taking registrations for another class for anyone interested. Mr. Goodling advised he is turning the salary schedule over to Mrs. Grage to check his figures. Mr. Olsen suggested that if found correct that they be put into effect as of October 1st. Mr. Olsen will turn over his file on City Manager applications so the successful candidates with Mr. Parks and Mr. Goodling can start study of filling the City Manager position. The Commission presented "Judge" Craig with a birthday cake, to-day being his birthday. Following adjournment cake and cof- fee were served to those present. Mrs. Grage announced that the Commission would meet on election night, October 5th, 1965 to receive the Certificate of Returns from the Election Officials. They should be ready by 8 P.M. There being no further business the meeting was declared adjourn- ed by Mayor Olsen. 0101 AtAffAi! George j Olsen, Mayor- Attest: Commissioner (Lee- e— Adele S. Grage, City Cle A • RESOLUTION NO. 65-28 BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, THAT, George R. Olsen, Mayor of Atlantic Beach, be and he is hereby authorized to execute for and in behalf of the City of Atlantic Beach, a public entity established under the laws of the State of Florida, the indenture dated September 8th, 1965, by and between Community Presbyterian Church and the City of Atlantic Beach, Florida, canceling and terminating a right-of-way for road purposes granted under indenture dated February 6th, 1959, recorded in Volume 712 at Page 119 of the public records of Duval County, Florida, in considera- tion of the grant of a substitute right-of-way by 1111 Community Presbyterian Church under indenture dated September 8th, 1965. * * * * Passed and approved by the City Commission of the City of Atlantic Beach this 27th day of September, 1965. Attest: City Clerk f (SEAL)