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02-08-65 v CITY OF ATLANTIC BEACH, FLORIDA COMMISSION MEETING AGENDA FEBRUARY 8, 1965 1. Call to order 2. Invocation Minutes Meeting - January 25, 1965 4. Bids: (a) Repairing, cleaning and painting water tank 5. Recognition of Visitors 6. Ordinance - Amending 25-59-1 Glass and plastic requirements- 1st Reading 7. Reports: (a) Awards Committee (1) Petroleum Products (2) Pick-Up Truck 8. Mr. Hilty - Greater Jacksonville Golf Tournament 9. Expenditure Approvals : (a) B. B. McCormick & Sons (50% Hurricane Emergency bill) . (b) Reimburse General Fund on Hurricane Emergency Expendi- tures - (partial) (c) Funds from Account #1501 for extension of 6" water line on Main Street from Levy Road to Kestner Road. (d) Purchase of 350 feet of 2 " pipe for extension of water line on Lewis Street (Donner Subdivision) Approval Building Permits: (a) Real Estate Sales Sign, 925 Plaza, Jack Carter (b) Addition to building at 270 Mayport Road (Business B) Don Ison 11. Correspondence: (a) Mrs. Marvin (b) Beach Yellow Cab Company 12. Public Safety Report for January, 1965 13 . Police and Fire Chief 14. City Manager 15. Commissioners 16. Adjourn MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY COMMISSION HELD AT THE CITY HALL ON MONDAY, FEBRUARY 8TH, 1965 AT 8 P.M. Present: George R. Olsen Donald L. Goodling Walter J. Parks, Jr. , Commissioners and Frank Thompson, City Attorney Arthur J. Craig, City Manager Adele S. Grage, City Clerk Absent: Chas. R. Moore John W. Weldon, Commissioners The meeting was called to order by the Mayor-Commissioner, Mr. Olsen. The Invocation was given by Commissioner Parks. There being no additions or corrections to the minutes of January 25th, 1956, they were declared approved as written by Mayor Olsen. Bids for the repairing, cleaning and repainting of the water tank were received. Copy of certified proof of publication covering "Call for Bids" on this project designated Specifica- tion #1965-3, is attached to these minutes and made a part there- of. The bids were: Lewco Corporation $4, 956.00 Dominion Tank & Iron Co. 8, 456.00 Ethridge Tank Repair & Welding 8, 990.00 National Tank & Tower Co. 6, 785.00 Charles H. Sieg, Jr. 8, 075.00 Mr. Goodling moved that the bids be received for tabulation and referred to the awards committee, and that they be made availa- ble to bidders under the supervision of Mr. Hilliard, Superin- tendent of Public Works. The motion was seconded by Mr. Parks and carried. Mr. Olsen appointed as Awards Committee Commis - sioners Goodling and Parks, Mr. Craig and Mr. Hilliard. Mr. Olsen recognized visitors present and called for any bus i- ness from the floor not on the agenda. There was none. An Ordinance amending Ordinance 25-59-1 by setting up glass and plastic requir'ments in the City was presented in writing for consideration on first reading by title only. Commissioner Parks moved the adoption of said Ordinance by title only on first Minutes 2-8-65, , Page #2 reading, seconded by Mr. Goodling and carried. Date of Public Hearing was set for February 22, 1965. A report was received from the Awards Committee on the bids for petroleum products. The Committee recommended that the bid of Sinclair Refining Co. on gasoline only be accepted as the low- est and best bid. All bidders quoted the same price of 20.9 per gallon on premium and 17.4 per gallon on regular, but Sin- clair' s discount of $.0443 pgr gal. was the highest discount and best for the City. W4 th respect to the oil, grease, diesel fuel, and kerosene the committee recommended that all bids be reject- ed and new revised bids be solicited, as the lowest bid is by the gallon whereas the other bids are by the 24 quart case. They recommend that the oil be bought in 55 gal. drums at per gallon price, and the grease at price ,Ter pound. Mr. Goodling moved that the recommendation of the Awards Committee be accepted and the gasoline be awarded to the Sinclair Refining Co. and a call for new bids be issued on the other items as indicated, seconded by Mr. Parks and carried. February 22, 1965 was set as date to receive new bids as recommended. Copy of Awards Committee report is attached to these minutes and made a part thereof. Report was received from the Awards Committee on bids for the sedan-type pickup truck. The bids of the Riverside Chevrolet Co.and the Lynch-Davidson Motors were based on a standard type pickup truck and do not meet the specifications as set forth in the bid form. The bids of the John Deihl Chevrolet Co. at price of $1,982.98 and the Southside Motor Co. at price of $1, 860.00 each meet the bid specifications. The Committee recommended the acceptance of the bid from the John Deihl Chevrolet Co. as their truck is a larger unit with a larger wheel base, engine and carrying capacity, and should have a better trade-in value and wearing capacity. The matter was discussed and Mr. Good- ling moved that the report of the Awards Committee be held in abeyance for consideration at the next meeting, seconded by Mr. Parks and carried. Copy of report of Awards Committee is attached to these minutes and made a part thereof. Mr. Chas. R. Hilty, Jr. of the Greater Jacksonville Golf Tourna- ment, representing Public Charities, Inc. , presented to the Commission traffic and parking plans that have been made to date for the tounament which will be held at the Selva Marina Country Club on March 15th to 21st, 1965. There was a lengthy discussion of the plans with Mr. Hilty and Mr. Jas. P . Hendrick who is in charge of the traffic phase. They requested a laison person to act for the City with them in making their plans in addition to Chief Vogel who is on their committee. They also requested that Selva Marina Drive from Country Club Lane north be closed at certain periods during the tournament to allow for special parking. They presented a letter of permission signed Minutes 2-8-65, Page #3 by all the residents involved except Commissioner Parks. There will be provision made for these residents and/or th-'.r guests, etc. to pass the check point at the barricade. There was furl-,_ r discussion following which Mr. Goodling moved that approval ' e given for closing Selva Marina Drive as outlined, seconded by Mr. Parks and carried. Mr. Parks then moved that the Committee work through City Manager. Craig as over-all co-ordinator with Chief Vogel handling the traffic and public safety, seconded by Mr. Goodling and carried. Mr. Harcourt Bull advised that there will be considerable more garbage and debris during the tournament and the Club is pre- paring to gather the garbage from the concession stands on the golf course as well as the paper debris, but disposal from there on is the situation he would like to work out with the City. It was discussed and agreed that Mr. Craig could work out a plan with them to take care of this matter. Mr. Parks moved that Mr. Craig be authorized to work out the garbage situation, sec- onded by Mr. Goodling and carried. Mr. Olsen asked Mr. Bull about a hold-harmless clause he had head the City was going to be asked to sign covering moving of a derrick or something through the City. Mr. Bull advised it was a bridge type ramp to be used and that the City would not be involved as it would not be in the City or pass through the City. Mr. Craig requested approval of permit for the re-erection of a real estate sales sign at 925 Plaza for Jack Carter. The matter was discussed and Mr. Craig advised he had given Mr. Carter per- mission to start on the sign as it is similar to the one previous- ly allowed at this location. Mr. Parks moved that approval of request for the sign be granted, seconded by Mr. Goodling and carried. Mr. Craig presented application for addition to building at 270 Mayport Rd. - Lots 1, 2, 3 Block 27 Section "H"- requested by Mr. D .n Ison, and c', d for approval of permit to cover. The plans were studied and Mr. Craig advised they met specifications. There was discussion with Mr. Ison in which it was brought out that he was not to have car storage there. Mr. Goodling moved that the permit be granted, seconded by Mr. Parks and carried. Approval was requested for the payment of 50% of the B.B.McCor- mick & Sons bill for hurricane emergency work. The total bill was $22, 435. 20 for this particular work, and 50% payment would be $11, 217.60, to be paid from 1964 Hurricane Emergency Account. This was in the payment we received from O.E.P. Mr. Parks moved that the payment be made as recommended, seconded by Mr. Goodling and carried. Minutes 2-8-65, Page #4 Resolution #65-6 was presented giving approval for transfer of $4, 000.00 from the 1964 Hurricane Emergency Account to the General Fund to re-imburse for part of the expenses incurred by hurricane damage and covered in our O.E.P. report. Mr. Parks moved the adoption of the Resolution authorizing the transfer of $4, 000.00 as stated and properly documented for auditing purposes, seconded by Mr. Goodling and carried. Copy of Resolution #65-6 is attached to these minutes and made a part thereof. Mr. Craig requested approval of expenditure of approximately $800.00 from Account #1501 to cover 6" water line extension on Main St. from Levy Rd. to Kestner Rd. Mr. Parks moved that the funds be authorized for expenditure to accomplish the proposed extension provided that 100% of the owners of developed proper- ty along the proposed line make official application to the City for water service, seconded by Mr. Goodling. There was considerable discussion of requiring 100% of the owners, as one hold-out would make it difficult. Mr. Thompson advised that the Water Bond Ordinance only covenanted as regarded rates but nothing regarding future developers having to tie into the system. There was further discussion following which Mr. Olsen put the question and the motion carried. Mr. Craig requested approval of purchasing 350 feet of 2" pipe part of which will be used to make an extension to an existing 2" line on Lewis St. He advised that half the cost of extension would be paid by the applicant wanting the service, and that this line is sufficient for future requirements in this parti- cular situation. Mr. Parks moved that the extension be ap- proved based on these conditions, seconded by Mr. Goodling and carried. Mr. Olsen advised that Mr. Gerry Adams had mentioned to him the possibility of tearing down the water tank at the hotel and connecting to the City Line. After discussion it was agreed that Mr. Adams should give the City written information and the situation worked out and treated as any other water appli- cation. A letter was read from Mrs. Mabel Marvin accepting the appoint- ment to a four year term on the Advisory Planning Board. The letter was received and filed for information. A letter was presented from the Beaches Yellow Cab Co. request- ing permission to adjust their fares to a 504 minimum and 25 per person. This will not apply to school children as they will continue to ride for 254 per person, no minimum. Mr. Thompson advised that we could control rates within the City, Minutes 2-8-65, Page #5 not for any distance outside the City Limits. Following dis- cussion Mr. Goodling moved the letter be received for filing and information, seconded by Mr. Parks and carried. Report of the Department of Public Safety for January, 1965 and copies of police dockets for January 25th, February 1st and February 8th, 1965 were received for filing and information. A letter to the Commission from Chief Vogel attaching his recom- mendation as to a curfew law for teenagers was read. The matter was discussed at length and the recommendation turned over to the City Attorney to prepare an Ordinance for consideration at the next meeting. Copies of the recommendation made by Chief Vogel will be sent to the absent Commissioners and the Planning Board. We would like publicity and discussion on this subject. Mr. Craig reported on the matter of treating the water system to reduce corrosiveness, which would cost approcimately $10. 00 per day. He recommended that in view of the City's experience in the past that such an expenditure would not be justified at this time. It was agreed that we defer any action on this matter at this time. Mr. Craig asked if the Commission wanted to authorize him to negotiate with Neptune Beach on the inter-water connection - with Neptune Beach paying half and Atlantic Beach half- bids to be let to responsible contractor. Mr. Parks would like some elevations on Atlantic Blvd. first, and it was the consensus of opinion that we get this and other pertinent information before proceeding. Mr. Goodling brought up the matter of mutual-aid agreement out- side City Limits, or compensation - especially in respect to fire protection. The matter was discussed at length and Chief Vogel is going to get in touch with Mr. Jerry Kirkland who is in charge of the County fire control. There was a discussion of the wording of the City charter which specifies approval of franchises for a period of 5 years or over to be by freeholders who are qualified electors, There was a question of why the "freeholder" stipulation. There was a discussion of the sponsorship requested for the Golf Tournament, and as the charter will not allow the City to participate, Mr. Olsen will take out the sponsorship in the City' s name and he and the commissioners will work out the cost some way personally. • Minutes 2-8-65, Page #6 Mr. Goodling advised that the week of February 21st through 27th is National Engineers week. There will be a joint procla- mation presented to the mayors of the three Beaches to sign. Mr. Olsen advised that we will be happy to sign. There being no further business the Mayor declared the meet- ing adjourned. / AV-L.-- George , � Olsen, Mayor- Commissioner Attest_aree.bs Adele S. Grage, City Clekk RESOLUTION No. 65-6 BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY or ATLANTIC BEACH, DUVAL COUNTY, FLORIDA, TH?A.T, Four Thousand ($4000 .00) dollars be approved for transfer from the 1964 Hurricane Emergency Account to the General Fund to re-imburse for expenditures made during 1964 Hurricane - same to be properly documented for auditily purposes. * * * * * * * * * * * * is * is * * * * * Passed by the City Commission on February 8, 1965 . Attest: Adele S. Grage, City Oleo (Seal) The Committee appointed by the Wayor at the meeting of the City Commission on Monday, January 25, to examine and make recommendations on the bids received for a sedan type pickup truck has reviewed the four bids received. We find that the bids from Riverside Chevrolet Company and from Lynch Davidson Motors, Inc. are based on a standard pickup truck which does not meet the specifications set forth in the bid form. Accordingly, it is our recommen- dation that these two bids be rejected. The two remaining bids are from John Deihl Chevrolet Company and from Southside Motor Company. The Deihl bid is based on a 1965 El Camino sedan pickup at a price of $1,982.98 which meets all the specifications of the bid form. The bid from Southside Motor Company is on a Ford Falcon Ranchero sedan delivery at a price of $1 ,860.00 which also meets the bid specifications. It is the recommendation of the Committee that the Commission accept the bid of John Deihl Chevrolet Company at $1,982.98. Our recommendation is based on the fact that the El Camino is a larger unit with a larger wheel base, engine and carrying capacity. In addition, it should have a better trade-in value and better wearing qualities than a lighter vehicle. We believe that acceptance of this bid will result in substantial economies to the City. Respectfully submitted. ( 51ter' A. , J. Craig ste21_ WI/1'PN City Manag r ,r)/ ,/ �y o' R. H. Hilliard tor of Public Norks is,I j?l ;'9) t ohn W. Weldon � • Commissioner 00 The Committee appointed by the Mayor at the meeting of the City Commission on Monday, January 25, to consider the bids received for gasoline, oil, grease, diesel fuel and kerosene, has reviewed the several bids received. We have concluded and so recommend to the City Commission that the bid of Sinclair Refining Company be ac- cepted for gasoline at the price of 20.94 per gallon for premium and 17.44 per gallon for regular, subject to a dis- count of $ .0443 per gallon. The four bid prices received for premium and regu- lar gasoline were identical, but the discount offered by Sinclair justifies acceptance of that company' s bid. With respect to oil, grease, diesel fuel and kerosene, we recommend that all bids be rejected and new revised bids be solicited. The reason for this recommenda- tion is that what appears to be the lowest bid is at a price per gallon, whereas the other bids are at a price per case of 24 quarts. We have therefore concluded and so recommend to the City Commission that a revised invitation to bid on these products be issued on the basis of furnishing oil in fifty five-gallon drums at a price per gallon, grease at a price per pound, diesel fuel and kerosene at a price per gallon. Respectfully submitted. 47 (/G2 ( A. . Craig City Manager 0,/ R. H. Hilliard D' or of Public Works REDE11 �f4/� !�� o n W. Weldon (�i FEB 1 Commissioner OE CITY OF ATLANTIC BEACH