02-08-65 v CITY OF ATLANTIC BEACH, FLORIDA
COMMISSION MEETING
AGENDA
FEBRUARY 8, 1965
1. Call to order
2. Invocation
Minutes Meeting - January 25, 1965
4. Bids:
(a) Repairing, cleaning and painting water tank
5. Recognition of Visitors
6. Ordinance - Amending 25-59-1 Glass and plastic requirements-
1st Reading
7. Reports:
(a) Awards Committee
(1) Petroleum Products
(2) Pick-Up Truck
8. Mr. Hilty - Greater Jacksonville Golf Tournament
9. Expenditure Approvals :
(a) B. B. McCormick & Sons (50% Hurricane Emergency bill) .
(b) Reimburse General Fund on Hurricane Emergency Expendi-
tures - (partial)
(c) Funds from Account #1501 for extension of 6" water
line on Main Street from Levy Road to Kestner Road.
(d) Purchase of 350 feet of 2 " pipe for extension of
water line on Lewis Street (Donner Subdivision)
Approval Building Permits:
(a) Real Estate Sales Sign, 925 Plaza, Jack Carter
(b) Addition to building at 270 Mayport Road (Business
B) Don Ison
11. Correspondence:
(a) Mrs. Marvin
(b) Beach Yellow Cab Company
12. Public Safety Report for January, 1965
13 . Police and Fire Chief
14. City Manager
15. Commissioners
16. Adjourn
MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY
COMMISSION HELD AT THE CITY HALL ON MONDAY, FEBRUARY 8TH,
1965 AT 8 P.M.
Present:
George R. Olsen
Donald L. Goodling
Walter J. Parks, Jr. , Commissioners
and
Frank Thompson, City Attorney
Arthur J. Craig, City Manager
Adele S. Grage, City Clerk
Absent: Chas. R. Moore
John W. Weldon, Commissioners
The meeting was called to order by the Mayor-Commissioner,
Mr. Olsen.
The Invocation was given by Commissioner Parks.
There being no additions or corrections to the minutes of
January 25th, 1956, they were declared approved as written by
Mayor Olsen.
Bids for the repairing, cleaning and repainting of the water
tank were received. Copy of certified proof of publication
covering "Call for Bids" on this project designated Specifica-
tion #1965-3, is attached to these minutes and made a part there-
of. The bids were:
Lewco Corporation $4, 956.00
Dominion Tank & Iron Co. 8, 456.00
Ethridge Tank Repair & Welding 8, 990.00
National Tank & Tower Co. 6, 785.00
Charles H. Sieg, Jr. 8, 075.00
Mr. Goodling moved that the bids be received for tabulation and
referred to the awards committee, and that they be made availa-
ble to bidders under the supervision of Mr. Hilliard, Superin-
tendent of Public Works. The motion was seconded by Mr. Parks
and carried. Mr. Olsen appointed as Awards Committee Commis -
sioners Goodling and Parks, Mr. Craig and Mr. Hilliard.
Mr. Olsen recognized visitors present and called for any bus i-
ness from the floor not on the agenda. There was none.
An Ordinance amending Ordinance 25-59-1 by setting up glass and
plastic requir'ments in the City was presented in writing for
consideration on first reading by title only. Commissioner
Parks moved the adoption of said Ordinance by title only on first
Minutes 2-8-65, , Page #2
reading, seconded by Mr. Goodling and carried. Date of Public
Hearing was set for February 22, 1965.
A report was received from the Awards Committee on the bids for
petroleum products. The Committee recommended that the bid of
Sinclair Refining Co. on gasoline only be accepted as the low-
est and best bid. All bidders quoted the same price of 20.9
per gallon on premium and 17.4 per gallon on regular, but Sin-
clair' s discount of $.0443 pgr gal. was the highest discount and
best for the City. W4 th respect to the oil, grease, diesel fuel,
and kerosene the committee recommended that all bids be reject-
ed and new revised bids be solicited, as the lowest bid is by
the gallon whereas the other bids are by the 24 quart case.
They recommend that the oil be bought in 55 gal. drums at per
gallon price, and the grease at price ,Ter pound. Mr. Goodling
moved that the recommendation of the Awards Committee be accepted
and the gasoline be awarded to the Sinclair Refining Co. and a
call for new bids be issued on the other items as indicated,
seconded by Mr. Parks and carried. February 22, 1965 was set
as date to receive new bids as recommended. Copy of Awards
Committee report is attached to these minutes and made a part
thereof.
Report was received from the Awards Committee on bids for the
sedan-type pickup truck. The bids of the Riverside Chevrolet
Co.and the Lynch-Davidson Motors were based on a standard type
pickup truck and do not meet the specifications as set forth in
the bid form. The bids of the John Deihl Chevrolet Co. at price
of $1,982.98 and the Southside Motor Co. at price of $1, 860.00
each meet the bid specifications. The Committee recommended
the acceptance of the bid from the John Deihl Chevrolet Co. as
their truck is a larger unit with a larger wheel base, engine
and carrying capacity, and should have a better trade-in value
and wearing capacity. The matter was discussed and Mr. Good-
ling moved that the report of the Awards Committee be held in
abeyance for consideration at the next meeting, seconded by
Mr. Parks and carried. Copy of report of Awards Committee is
attached to these minutes and made a part thereof.
Mr. Chas. R. Hilty, Jr. of the Greater Jacksonville Golf Tourna-
ment, representing Public Charities, Inc. , presented to the
Commission traffic and parking plans that have been made to
date for the tounament which will be held at the Selva Marina
Country Club on March 15th to 21st, 1965. There was a lengthy
discussion of the plans with Mr. Hilty and Mr. Jas. P . Hendrick
who is in charge of the traffic phase. They requested a laison
person to act for the City with them in making their plans in
addition to Chief Vogel who is on their committee. They also
requested that Selva Marina Drive from Country Club Lane north
be closed at certain periods during the tournament to allow for
special parking. They presented a letter of permission signed
Minutes 2-8-65, Page #3
by all the residents involved except Commissioner Parks. There
will be provision made for these residents and/or th-'.r guests,
etc. to pass the check point at the barricade. There was furl-,_ r
discussion following which Mr. Goodling moved that approval ' e
given for closing Selva Marina Drive as outlined, seconded by
Mr. Parks and carried.
Mr. Parks then moved that the Committee work through City Manager.
Craig as over-all co-ordinator with Chief Vogel handling the
traffic and public safety, seconded by Mr. Goodling and carried.
Mr. Harcourt Bull advised that there will be considerable more
garbage and debris during the tournament and the Club is pre-
paring to gather the garbage from the concession stands on the
golf course as well as the paper debris, but disposal from there
on is the situation he would like to work out with the City. It
was discussed and agreed that Mr. Craig could work out a plan
with them to take care of this matter. Mr. Parks moved that
Mr. Craig be authorized to work out the garbage situation, sec-
onded by Mr. Goodling and carried.
Mr. Olsen asked Mr. Bull about a hold-harmless clause he had
head the City was going to be asked to sign covering moving of
a derrick or something through the City. Mr. Bull advised it
was a bridge type ramp to be used and that the City would not be
involved as it would not be in the City or pass through the City.
Mr. Craig requested approval of permit for the re-erection of a
real estate sales sign at 925 Plaza for Jack Carter. The matter
was discussed and Mr. Craig advised he had given Mr. Carter per-
mission to start on the sign as it is similar to the one previous-
ly allowed at this location. Mr. Parks moved that approval of
request for the sign be granted, seconded by Mr. Goodling and
carried.
Mr. Craig presented application for addition to building at 270
Mayport Rd. - Lots 1, 2, 3 Block 27 Section "H"- requested by Mr.
D .n Ison, and c', d for approval of permit to cover. The plans
were studied and Mr. Craig advised they met specifications. There
was discussion with Mr. Ison in which it was brought out that he
was not to have car storage there. Mr. Goodling moved that the
permit be granted, seconded by Mr. Parks and carried.
Approval was requested for the payment of 50% of the B.B.McCor-
mick & Sons bill for hurricane emergency work. The total bill
was $22, 435. 20 for this particular work, and 50% payment would
be $11, 217.60, to be paid from 1964 Hurricane Emergency Account.
This was in the payment we received from O.E.P. Mr. Parks moved
that the payment be made as recommended, seconded by Mr. Goodling
and carried.
Minutes 2-8-65, Page #4
Resolution #65-6 was presented giving approval for transfer
of $4, 000.00 from the 1964 Hurricane Emergency Account to the
General Fund to re-imburse for part of the expenses incurred
by hurricane damage and covered in our O.E.P. report. Mr.
Parks moved the adoption of the Resolution authorizing the
transfer of $4, 000.00 as stated and properly documented for
auditing purposes, seconded by Mr. Goodling and carried. Copy
of Resolution #65-6 is attached to these minutes and made a
part thereof.
Mr. Craig requested approval of expenditure of approximately
$800.00 from Account #1501 to cover 6" water line extension on
Main St. from Levy Rd. to Kestner Rd. Mr. Parks moved that the
funds be authorized for expenditure to accomplish the proposed
extension provided that 100% of the owners of developed proper-
ty along the proposed line make official application to the
City for water service, seconded by Mr. Goodling. There was
considerable discussion of requiring 100% of the owners, as
one hold-out would make it difficult. Mr. Thompson advised
that the Water Bond Ordinance only covenanted as regarded rates
but nothing regarding future developers having to tie into the
system. There was further discussion following which Mr. Olsen
put the question and the motion carried.
Mr. Craig requested approval of purchasing 350 feet of 2" pipe
part of which will be used to make an extension to an existing
2" line on Lewis St. He advised that half the cost of extension
would be paid by the applicant wanting the service, and that
this line is sufficient for future requirements in this parti-
cular situation. Mr. Parks moved that the extension be ap-
proved based on these conditions, seconded by Mr. Goodling and
carried.
Mr. Olsen advised that Mr. Gerry Adams had mentioned to him the
possibility of tearing down the water tank at the hotel and
connecting to the City Line. After discussion it was agreed
that Mr. Adams should give the City written information and
the situation worked out and treated as any other water appli-
cation.
A letter was read from Mrs. Mabel Marvin accepting the appoint-
ment to a four year term on the Advisory Planning Board. The
letter was received and filed for information.
A letter was presented from the Beaches Yellow Cab Co. request-
ing permission to adjust their fares to a 504 minimum and 25
per person. This will not apply to school children as they
will continue to ride for 254 per person, no minimum. Mr.
Thompson advised that we could control rates within the City,
Minutes 2-8-65, Page #5
not for any distance outside the City Limits. Following dis-
cussion Mr. Goodling moved the letter be received for filing
and information, seconded by Mr. Parks and carried.
Report of the Department of Public Safety for January, 1965 and
copies of police dockets for January 25th, February 1st and
February 8th, 1965 were received for filing and information.
A letter to the Commission from Chief Vogel attaching his recom-
mendation as to a curfew law for teenagers was read. The matter
was discussed at length and the recommendation turned over to
the City Attorney to prepare an Ordinance for consideration at
the next meeting. Copies of the recommendation made by Chief
Vogel will be sent to the absent Commissioners and the Planning
Board. We would like publicity and discussion on this subject.
Mr. Craig reported on the matter of treating the water system
to reduce corrosiveness, which would cost approcimately $10. 00
per day. He recommended that in view of the City's experience
in the past that such an expenditure would not be justified at
this time. It was agreed that we defer any action on this matter
at this time.
Mr. Craig asked if the Commission wanted to authorize him to
negotiate with Neptune Beach on the inter-water connection -
with Neptune Beach paying half and Atlantic Beach half- bids
to be let to responsible contractor. Mr. Parks would like some
elevations on Atlantic Blvd. first, and it was the consensus of
opinion that we get this and other pertinent information before
proceeding.
Mr. Goodling brought up the matter of mutual-aid agreement out-
side City Limits, or compensation - especially in respect to
fire protection. The matter was discussed at length and Chief
Vogel is going to get in touch with Mr. Jerry Kirkland who is
in charge of the County fire control.
There was a discussion of the wording of the City charter which
specifies approval of franchises for a period of 5 years or
over to be by freeholders who are qualified electors, There was
a question of why the "freeholder" stipulation.
There was a discussion of the sponsorship requested for the
Golf Tournament, and as the charter will not allow the City to
participate, Mr. Olsen will take out the sponsorship in the
City' s name and he and the commissioners will work out the cost
some way personally.
•
Minutes 2-8-65, Page #6
Mr. Goodling advised that the week of February 21st through
27th is National Engineers week. There will be a joint procla-
mation presented to the mayors of the three Beaches to sign.
Mr. Olsen advised that we will be happy to sign.
There being no further business the Mayor declared the meet-
ing adjourned.
/ AV-L.--
George
, � Olsen, Mayor-
Commissioner
Attest_aree.bs
Adele S. Grage, City Clekk
RESOLUTION No. 65-6
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY or
ATLANTIC BEACH, DUVAL COUNTY, FLORIDA, TH?A.T,
Four Thousand ($4000 .00) dollars be approved for transfer
from the 1964 Hurricane Emergency Account to the General
Fund to re-imburse for expenditures made during 1964
Hurricane - same to be properly documented for auditily
purposes.
* * * * * * * * * * * * is * is * * * * *
Passed by the City Commission on February 8, 1965 .
Attest:
Adele S. Grage, City Oleo
(Seal)
The Committee appointed by the Wayor at the meeting
of the City Commission on Monday, January 25, to examine and
make recommendations on the bids received for a sedan type
pickup truck has reviewed the four bids received.
We find that the bids from Riverside Chevrolet
Company and from Lynch Davidson Motors, Inc. are based on a
standard pickup truck which does not meet the specifications
set forth in the bid form. Accordingly, it is our recommen-
dation that these two bids be rejected.
The two remaining bids are from John Deihl Chevrolet
Company and from Southside Motor Company. The Deihl bid is
based on a 1965 El Camino sedan pickup at a price of $1,982.98
which meets all the specifications of the bid form. The bid
from Southside Motor Company is on a Ford Falcon Ranchero
sedan delivery at a price of $1 ,860.00 which also meets the
bid specifications.
It is the recommendation of the Committee that the
Commission accept the bid of John Deihl Chevrolet Company at
$1,982.98. Our recommendation is based on the fact that the
El Camino is a larger unit with a larger wheel base, engine
and carrying capacity. In addition, it should have a better
trade-in value and better wearing qualities than a lighter
vehicle. We believe that acceptance of this bid will result
in substantial economies to the City.
Respectfully submitted.
( 51ter'
A. , J. Craig
ste21_ WI/1'PN
City Manag r
,r)/ ,/
�y o' R. H. Hilliard
tor of Public Norks
is,I
j?l
;'9)
t ohn W. Weldon
� • Commissioner
00
The Committee appointed by the Mayor at the meeting
of the City Commission on Monday, January 25, to consider the
bids received for gasoline, oil, grease, diesel fuel and
kerosene, has reviewed the several bids received.
We have concluded and so recommend to the City
Commission that the bid of Sinclair Refining Company be ac-
cepted for gasoline at the price of 20.94 per gallon for
premium and 17.44 per gallon for regular, subject to a dis-
count of $ .0443 per gallon.
The four bid prices received for premium and regu-
lar gasoline were identical, but the discount offered by
Sinclair justifies acceptance of that company' s bid.
With respect to oil, grease, diesel fuel and
kerosene, we recommend that all bids be rejected and new
revised bids be solicited. The reason for this recommenda-
tion is that what appears to be the lowest bid is at a price
per gallon, whereas the other bids are at a price per case
of 24 quarts. We have therefore concluded and so recommend
to the City Commission that a revised invitation to bid on
these products be issued on the basis of furnishing oil in
fifty five-gallon drums at a price per gallon, grease at a
price per pound, diesel fuel and kerosene at a price per
gallon.
Respectfully submitted.
47 (/G2
(
A. . Craig
City Manager
0,/
R. H. Hilliard
D' or of Public Works
REDE11 �f4/� !�� o n W. Weldon
(�i
FEB 1 Commissioner
OE CITY OF ATLANTIC BEACH