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10-09-61 v COMMISSION METING CITY OF ATLANTIC BEACH OCTOBER. 9, 1961 1. Call to Order. 2. Minutes of meeting of Septembcr 25th, 1961. 3. Recognition of Visitors. 4. Communications to Commission. 1. Ms. I .ubie M. Smith, 5. City Manager, .s 1. Dow Deed for Playground. 2. Florida League Annual C nveA tion. 3. Garbage Truck. 4. Llan Approval, Maxwe l,, 11ay?ort Rd. 6. City Clerk 1. Election Officials for October 17, 1961. 7. Resolution 1. Contract Award West 2nd Street Sewers. S. Commissioners. 1 MINUTES OF THE REGULAR MONTHLY MEETING OF THE ATLANTIC BEACH' CITY COMMISSION HELD AT THE CITY HAT,T ON MONDAY, OCTOBER 9TH, 1961 AT 8 P.M. Present: Wm.. S. Howell Preben Johansen J.B. -Claiborne Chas. R. Moore W. Laney Whitehurst, Commissioners and Frank Thompson, City Attorney J.F. ti•laggoner, ' Jr. , City Manager Adele S. Grage , City Clerk The meeting was called to order by the Mayor-Commissioner, Mr. Howell. Minutes of the meeting of September 25th, 1961 were approved as written upon motion of Mr. Johansen, seconded by Mr. Moore and carried. Minutes of the meeting of -October 3rd, 1961 were approved as written upon motion of Mr. Johansen, seconded by Dr. Whitehurst and carried. Mayor Howell recognized -visitors present -and called for any business from the floor. There was none. A letter was presented from Mrs . Rubie M. Smith asking permis- sion to put a house trailer on her property which is the N75 ft. of Block 112, - Section H. to be used temporarily until her new home is built. It was brought out that the trailer will only be used as a sleeping room in connection with her small house which is presently on' the property. The matter was discussed and upon motion of Mr. Moore, seconded by Dr. Whitehurst P-• pro'val was given to grant her request with understanding that it would have to be moved on 30 day notice from the City. Mr. Waggoner advised that the deed for Lot 50, Saltair had been reoeived from the Dow heirs . Mr. Howell questioned the title to the land as there is no record in Duval County as to the will and transfer of the Dow lot to the heirs . Mr. Thompson advised that getting an abstract on the Lot would be costly, and that a certified copy of the will and the probate of same which we could file in Probate Court of Duval County would complete the -title record in Duval County, and tie-in the new deed with Mr. Dow. Mr. Thompson was requested to get the oertified information and have it and the deed recorded. It was advised that the Florida League of Municipalities meeting would be in Jacksonville on October 22-23-24, 1961. If any of the Commissioners wish to -attend, Mr. Waggoner will see that their reservation is made. Mr. Waggoner advised that the company in Atlanta has only one of the garbage trucks at this time for sale and he would like - r Minutes 10-9-61, Page #2 direotions as to what to do if he goes up there to see truck and interviews buyers located in vicinity of Atleinta. Mr. Moore ' suggested that some phone calls could take care of the matter, and the mechanic from our shop be sent up to check truck and drive back if satisfactory. The matter was further discussed and Mr. Johansen moved that Mr. Waggoner be authorized to go to Atlanta to purchase the truck if he thinks it is a good buy after having it looked over by a mechanic up there and after consult- ing with other purchasers , seconded by Dr. Whitehurst and carried. The City Clerk presented the following names as officials for' the General Election on October 17th, 1961: Mrs. Charlotte Gorman, Clerk, And inspectors: Mrs . Odessa Gammel, Mrs . Margaret Goodling, and Mrs . Thelma Hall. Mr. Howell asked if there was any objec- tion to the names presented, and there was none,whereupon Dr. Whitehurst moved that they be appointed as ' the officials fOr the GeneraliElection of October 17th, 1961, seconded by Mr. Moore and carried. Plans were presented from Ralph Maxwell for a store building with an apartment on second floor to be built on the S.E. corner of Mayport Road and Ardella St. The plans were studied and dis- cussed. The property is located in Business "B" . Dr. Whitehurst moved that the plans be approved for permit, seconded by mr. Moore and carried. A report was presented from Walter J. Parks , Jr. , Engineer, on the tabulation and checking of the bids for the West Second Street Sower Project. Mr. Parks recommended that the low bid of Joe Reinertson of Jacksonville be accepted. Mr. Johansen presented Resolution # 61-31 accepting the bid of Joe Reinertson of Jack- sonville,which Resolution was read in full, and moved its adop- tion, seconded by Mr. Moore and carried. Copy of Resolution. #61-31 is attached to these minutes and made a part thereof. Copy of Certified Proof of Publication of "Call for Bids" on this project is also attached to these minutes and made a part thereof. There being no further business the Mayor declared the meeting adjourned. / Wm. S. Howell, Mayor-Commissioner Attest: ajt)22. Adele S. Grage, City Cl\ rk RESOLUTION NO. (,v / A RESOLUTION ACCEPTING THE BID OF JOE REINERTSON OF JACKSONVILLE INC. FOR. THE CONSTRUCTION OF THE SANI- TARY SEWER IMPROVEMENTS TO BE CON- STRUCTED AS CONTEMPLATED BY RESO- LUTION NO. 61-23. WHEREAS, by Resolution No. 61-23, adopted by the City of Atlantic Beach on the 24th day of July 1961, it was ordered that the sanitary sewer improvements particularly described in said resolution be constructed, and that the lots and lands to be served by the said sanitary sewer improvements be assessed for the benefits in the manner as particularly set forth in said resolution; and WHEREAS, Walter J. Parks, Engineer for said City, did pre- pare in duplicate plans and specifications for said improve- ments and an estimate of the cost thereof, and did also pre- pare in duplicate a tentative apportionment of the estimated cost as between the City and each lot or parcel of land sub- ject to special assessment under such resolution, and did file with the Clerk of the City one copy of such plans and specifi- cations and one copy of such estimated cost and such tentative apportionment; and WHEREAS, at a regular meeting of the City Commission held on the 28th day of August 1961, after the publication of notice as provided in said resolution and by law, the said Resolution No. 61-23 was duly confirmed by said City Commission; and WHEREAS, the Clerk of . the City did publish, in accordance with law, notice calling for sealed bids for the construction of said work and bids therefor have been received by the City Commission; and WHEREAS, the City Commission has determined to award to the low bidder the work designated as "Areas I and J" and said commission has found and determined that the bid of $1$,411.25 submitted by Joe Reinertson of Jacksonville, Inc. for the doing of said work designated "Areas I and J" aforesaid is the best low bid for the doing of said work and that said Joe Reinertson of Jacksonville Inc. is the lowest responsible bidder of said "Areas I and J". Page 2 6/-.3/f��� Resolution No. NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA: 1. That the bid submitted by Joe Reinertson of Jacksonville, Inc. , for the construction of that portion designated "Areas I and J" of the sanitary sewer improvements , contemplated by said Resolution No. 61-23 and as shown and contemplated by said plans and specification for said improvements prepared by said Walter J. Parks, be and the same is hereby accepted, and that upon the furnishing of bond of the character pro- vided in said specifications and approved as to form and correctness and as to surety by the City Attorney, the pro- per officers of this City be and they are hereby authorized and directed to execute on behalf of the City a contract with said Joe Reinertson of Jacksonville, Inc. for the con- struction by it of said sewer improvements as aforesaid. Said contract is to be approved as to form and correctness by the City Attorney. * * * * *// . Passed by the City Commission on �ae / QX , , 1961. Attest: acgO___& Adele S . Grage, City Cler. (SEAL) SECTION 1—CALL FOR BIDS • SANITARY SEWER EXTENSIONS WEST SECOND STREET AND ENVIRONS CITY OF ATLANTIC BEACH, FLORIDA Sealed proposals will be received by �' �'• the City Commission of the City of At- �h¢ loria�utta¢ - i0ri �lhe �JttrksunUillr �nurntt! lantic Beach, Florida, until 8:00 p.m. (Eastern Standard Time) on Monday, the EVERY MORNING EVENING EXCEPT SUNDAY 25th day of September, 1961, for furnish- ing all new materials, equipment, and abor,and constructing new sanitary sewer extensions (gravity Sewer lines,manholes, FLORIDA PUBLISHING COMPANY house service connections and cleanouts) in certain areas within the City of At- lantic Beach, Florida. The work has been Publishers subdivided into areas identified as "I" and Levy Road, and the following ap• JACKSONVILLE, DUVAL COUNTY, FLORIDA proximate quantities of vitrified clay and cast iron pipe and manholes are In- volved in the entire project: 6" diameter, 140 feet; 8" diameter,897 feet; 10"diam- eter, 2,247 feet: and 12 manholes. STATE OF FLORIDA 1 Proposal., will be taken on the various J} items of work as set forth in the specifi- COUNTY OF DUVAL cations. All materials furnished and all work performed shall be in accordance with the plans, specifications. and contract Before the undersigned authority personally appeared GOOdloe documents pertaining thereto which maybe examined at the office of Walter J. Parks, Jr., Consulting Engineer, 325 Main Street. Jacksonville 2, Florida, and one (1) copy thereof, including bid forms to , who on oath says that he is be submitted in triplicate, may be pur- chased from the Engineer for the sum of $6.50 per set which will not be refunded. Manager Retail Advertising of The Florida Times Union, and A Bid Bond properly executed by the Bidder and by a qualified Surety, or a certified or cashier's check on any Na- tional or State bank, in a sum not less than two and one-half per cent (2l/2%) The Jacksonville Journal, daily newspapers published at Jacksonville in Duval of the amount bid, made payable to the City of Atlantic Beach, Florida. must ac- company each bid as a guarantee that the Bidder will not withdraw from the County, Florida; that the attached copy of advertisement, being a -- competition after opening the bids, and in the event the contract Is awarded to the Bidder, he will, within twenty (20) days thereafter, enter into contract and furnish Legal Notice the required bond, failing which he shall ---- forfeit depoSit as liquidated d.,mages. All bids shall be made subject to the In- in the matter of Call fi r bids,- Etc, labor requirementsas forth structions to Bidders included in thea con- tract-----_---- ------- - documents. Each bid shall be addressed to the City Commission, City of Atlantic Beach, Florida, marked "Sanitary Sewer Exton- alone, West Second Street and Environs", and delivered to the office of the City Manager in the City Hall, either by a representative of the Bidder who shall ---- retain a receipt therefor, or by registered mail with return receipt requested. The City Commission reserves the right to waive informalities in any bid; to refect i 111 the Court, any or all bids in whole or in part. with or without cause; to award all or a part of the work for which bids are received; was published in THE FLORIDA TIMES—UNION and/or to accept the bid or bids that In its judgment will be for the best interests of the City of Atlantic Beach. CITY COMMISSION in the issues of September 14, 1961 CITY OF ATLANTIC BEACH, FLORIDBy: JAMES F. WAGGONER JR. City Manager Atffte�st: .. ALE S. GRAGB City Clerk Affiant further says that the said The Florida Times-Union and The Jacksonville Journal are each newspapers published at Jacksonville, in said Duval County, Florida, and that the said newspapers have each heretofore been continuously published in said Duval County, Florida, The Florida Times-Union each day, and The Jacksonville Journal each day except Sundays, and each has been entered as second class mail matter at the postoffice in Jacksonville, in said Duval County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant fur- ther says that he has neither paid nor promised any person, firm or corporation any dis- count, rebate, commission or refund for the purpose of securing this advertisement for publication in said newspaper. Sworn to and subscribed before me this 14th day of •-ember A.0. 19 61. 14:!1?41-4 ? glaTE19 --- 1409 SEP1 5 i-161 Notary Public, State of Florida at Large. THE CITY OF ATL.'.. : 01C., My Commission Expires Feb.1,1963.