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08-14-61 v 0 COMMISSION MEETING CITY Off' ATLANTIC BEACH AUGUST 14, 1961 1. Call to Order 2. Minutes of i seting of u7u1y 24„ 1961 3. Bids on Ahern Street paving 4. Recognition ..f Visitors 5. Public Hearing, Dormer Sewer Assessment Roll Resolution,}.(,i- 6. Communica.tions to Commission 1. Hope Haven Hospital 2. Georgia E. Montgomery, Rezoning Block 5€3,,Section "HN 3. Park and. Playgrouad, S il,tatr Holding Co. 111111 7. City Managez: 1. Park and Playground, Seminole Rd &I Plaza 2. Building Pe mit, The Cabana Club S. Resolutions 1. J. L. Rwr4selll 61- 5.5 9. Ordinances 1. Excess Water Rates, 1st Reg ing 2. Zoning Ordinance, Fences, let Reading 10. Commissioners a • M , MINUTES OF THE REGULAR PTM',ETING OP THE ATLANTIC BEACH CITY COMMISSION HELD AT THE CITY HALL ON MONDAY, AUGUST 14TH,1961 AT 8 P.M. Present: Wm. S. Howell Preben Johansen Chas. R. Moore W. Laney Whitehurst, Commissioners and Frank Thompson, City Attorney J.F. t Taggoner, ' Jr. , City Manager Adele S. Grage, City Clerk Absent: J.B. Claiborne, Commissioner The meeting was called to order by the Mayor—Commissioner, Mr. Howell. Minutes of the meeting of ' July 24th; 1961 were approved as written-upon motion of Mr. Johansen, seconded by Mr. Moore and carried. Bids were next received on the paving of Ahern St. between ' East Coast Drive and Sherry Drive in line with Call for bids, certified proof of publication thereof is attached to these minutes and made a part thereof. The bids were as follows: Asphalt Paving, Inc . $11;700;00 Gateway Paving & Const.Co. 12;131 .43 B.B. McCormick &'Sons 14;888.00 R.H. Wright, Inc. 12,837.00 The above prices are for Alternate #1 (6" limerock base) Mr. Moore moved that the bids be received for tabulation and' be referred to ' the City Manager for study and recommendation, seconded by Mr. Johansen and carried. Mr. Howell recognized visitors present and called for any busi— ness from the floor. A group of ladies representing some of the new residents in Royal Palms sub—division appeared and advised that they feta that the rates are too high on.water & bills are excessive. They presented a petition signed by some of the property- owners requesting that something be done on the matter. Mr. Waggoner advised that on every complaint we have received the meter was checked for accuracy of reading and leaks . It was further brought out that the reduction of excess water rates is in process of being considered on first reading at this meeting. The matter was discussed at length and fir. Waggoner is going to check the meters further on the high ex— cesses. Mr. Pleasant Gay presented plans for a building he wants to con— . struct on Atlantic Blvd. and asked that the Commission study same for approval. The Commission looked over the plans and , Minutes of 8-14-61 , Page #2 Dr. Whitehurst moved that they be approved subject to checking by the City Manager, seconded by Mr. Johansen and carried. The Commission next went into session for Public Hearing on the Donner Sewer Assessment Roll. Certified Proof of Publica— tion of Public ".Hearing is attached to these minutes and made a part thereof. As no one appeared either for or against:said assessments the Mayor declared said Public Hearing closed. Mayor Howell presented Resolution #61-24 confirming the Donner Special Sewer Assessment Roll and read same in full, whereupon. Mr. Johansen moved its adoption, seconded by Mr. Moore and hav— ing been duly considered the Mayor put the question thereon and it was unanimously adopted. Copy of Resolution'.#61-24 is at— tached to these minutes and made a part thereof. An appeal from the Hope Haven Hospital Association asked : for: donations to match a gift which has been offered the hospital. Any who felt they could contribute were urged to do so. A letter' was presented fr_om' Mrs . - Georgia E. Montgomery of Colum— bus, Ga., owner of Block 58, Sec. H, requesting that this prop— erty be re—Zoned from Residential to Business , as it is adjoin— ing the LaGrande property on T layport Rd. and is usless as resi— dential property. Dr. Whitehurst moved that Mr. Waggoner check into the matter and see what she intends to do with her property and then the Commission Will take under advisement, seconded by Mr. Johansen and carried. A proposed layout of replatting of certain lots in Saltair lying northerly of Seaspray Ave. and West of Seminole Road was present., ed to—gether with the Warranty Deed covering the lots being conveyed to the City for playground purposes . The matter was discussed and Mr. Johansen moved that the layout be accepted in principle and that the City also accept the deed from the -,Saltair Holding Co . covering the lots for playground, and that Mr. Bull's letter of transmittal be attached to the minutes and made a part thereof, seconded by Mr. Moore and carried. Mr. Waggoner presented a schedule of development of the proposed park and playground at Seminole Rd. and the Plaza. It was stud— ied and Mr. Johansen suggested that they have a special committee meeting to study these plans as presented and get further plans going. 'Monday, August2lst was set as date for this committee meeting. A letter was presented from the East Duval County Mosgmito Con— trol District advising that they could start landfill on the park project by October 1st. A request was presented from the Cabana Club on Atlantic Blvd. for a building permit to put a patio type addition onto their building, and Mr. Waggoner recommended- that the request be de— neid. The matter was discuss-6d and Mr. Johansen moved that the permit be denied, seconded by Mr. Moore and carried. • Minutes of 8-14-61, Page i3 Mr. Howell presented Resolution y61-25 covering compensation covering unused annual leaves of J.L. Russell and read same in full. Mr. Johansen moved the adoption of said Resolution sec- onded by Dr. Whitehurst and carried. Copy of Resolution �#61-25 is attached to these minutes and made a part thereof. Mr. Johansen moved that the payment as covered by- the above Resolution be paid from the Unallocated Fund Acct. ;#1050 in the 1961 Budget, seconded by Dr. Whitehurst and carried. Mayor Howell presented Resolution #61-26 covering the procedure for securing the insurance needs of :the City and amending Reso= lution #58-24 and read same in full. Following discussion, Mr. MoOre moved that said Resolution #61-26 be adopted, seconded by Mr. Johansen and carried. Copy of Resolution # 61-26 is attached to these minutes and made a part thereof. Mr. Johansen presented an Ordinance in full in writing covering amending excess water rates for the City and moved its adoption by title only on first reading, seconded by Dr. Whitehurst and having been duly considered the Mayor pu.t the question thereon and the vote was unanimous for adoption. Date for Public Hear- ing on said Ordinance was set for August 28th, 1961. Dr. Whitehurst presented an Ordinance in full in writing amend- ing Zoning Ordinance as regards regulations on heighth and loca- tion' of fences and mOved its adoption on first reading by Title only, seconded by Mr. Moore and having been duly considered, the Mayor put the question thereon and the vote was unanimous for adoption. Date of Public Hearing was set for September 11th, 1961. There beitg no further business the Mayor declared the meeting adjourned. j // 41111 m. S. Howell, Mayor-Commissioner Attest: 1.1CLiedelt 1' 'Adele S. Grage, City Cle 1 RESOLUTION NO. (c / • 4, RESOLUTION CONFIRMING SPECIAL SEWER ASSESSMENT ROLL. WHEREAS, pursuant to Resolution No.60-28 of the City Com- mission of the City of Atlantic Beach and other proceedings duly had and taken in conformity with and pursuant to the provisions of Chapter 184 Florida Statutes, the said City did cause to be constructed, in said City, Sanitary Sewers and, WHEREAS, after the completion of said work, the Engineer for said City did prepare a Breliminary Assessment Roll in the manner and form as required by said Statute and filed the same with the City Clerk and, WHEREAS, after the filing of said Roll as aforesaid the City Clerk did publish notice as provided for and required by said Statute and stating that at the regular meeting of the City Commission of said City to be held at 8 o'clock P.M at the City Hall of said City on August 14th, 1961, all in- terested persons might appear and file written objection to the confirmation of said Roll and, WHEREAS, at the time and place stated in said notice the said City Commission did meet to consider said Roll and to receive and consider any objections that might be made to the confirmation thereof and no objections from any persons was made or presented and, WHEREAS, the said City Commission has found and determined that the said Roll is in all respects proper and correct and that no assessment shown thereon is in excess of the special benefits to the property assessed and that all assessments shown thereon are in proportion to the special benefits to the property assessed and that said Roll should be confirmed, NOW THEREFORE BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, That, The said Special Assessment Roll and each assessment shown thereon be and the same are hereby confirmed in all respects and that the said Roll be forthwith delivered to the Treasurer of said City and, BE IT FURTHER RESOLVED, that, any assessment may be paid at the office of the Treasurer of said City within 30 days after date of this Resolution without interest. All assessments may be paid in three (3) installments as follows: Resolution No. v / - Page 2. (a) First Installment - $45.00 for each lateral plus 51.52% of footage assessment based on $3.30 per foot on September 14th, 1961. (b) The Unpaid Balance of said assessments in two equal annual installments thereafter with interest at 6% per annum. All installments shall bear interest at the rate of 6% per annum from and after September 14th, 1961, until paid, how- ever, any assessment may be paid at any time before due together with interest accrued thereon until date of payment. * * * * * * Passed by the City Commission August 14th, 1961. Attest: re„._ , . 1, ,_ , , ___. -‘,, Adele S. Grage, City Cle c -- (SEAL) MSS) GTO A4TD 'absa0 •S eIsPV •T96t 127`j' uoTSSTwwoD ALTO ago Aq passsd •MopTM stq 'TTassn2I ttapavW O4 pted sic( 00°OST '£S Jo 4unowe aq4 LIT 's5[aaI O£ 9s944 io; uot4esuadwoo alp begs 'a fflos32i 2i3saZIf13 ZI 3S pue 's)aaM 0£ 04 squnoure TTassng•Z•r pies Aq szeaA Sz 4ssd aq4 sand pa4ETnwnooe aneaT Tenuue pasnun 4nq pauasa au 424s 'KQI?IO'I3 'H3Vas DIZNVUM 30 ASID 30 NOISSIWW00 ASID SILL A8 Q3A'IOS2 ! LI as 'mamma, 'MON 'paT4T4ua sem au gotgM off. aneaT Tenuue ago 93(24 o4 aTgsun s8M pus aoue4sTSss awT4 4asd ATuo t4TM 10 au0TQ pa)[1O TTassng•rrr pTss awT4 sT144 go 4sow 10) 'svallaam pue 'sasaA 5z aano ao3 aoTTod g0 3aT143 putt TTegsasw uMoy se AtsnoTluaTas -uoo pus ATTngq4TvJ goeag 3T4ueT4V go A4TD atl pan/es Pvt.! 't4eap sTq Io awT4 atm 42 'TTassng'Z°r 'SYa T HM 'ON NO/J.1MSS2I RESOLUTION 61 - 26 BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, DUVAL COUNTY, FLORIDA, That, SECTION 1. In order to obtain insurance needs best fitted to cover Fire and Liability hazards faced by the City of Atlantic Beach, the following procedures are hereby adopted: 1. All of the fire and liability insurance shall be placed with an agent meeting the following qualifications: A. An insurance agent licensed by a Fire and Casualty Company. B. Resident and Freeholder of the City of Atlantic Beach, and registered elector. C. Holding a current City of Atlantic Beach Insurance Agent's Occupational License on August 31st of each year. 2. Commissions resulting from premiums on all Fire and Liability Insurance shall be divided into one share more than the number of agents meeting the above stated qualifications so that the Agent effecting coverage shall receive for his services one extra share but not less than one third of the commission on the total premium. 3. The Insurance Company selected by the Agent who effects coverage shall have a "Best's In- surance Guide" rating of A or better, and shall be a Capital Stock Company to avoid any possi- ble loss contingency on the part of the City. 4. The Agent writing coverage for the City shall call a meeting of all qualified Agents annually on or before October 15 for the purpose of making recommendations to the City Commission for the placing of the Fire and Liability Insurance for the ensuing year. 5. At it's discretion the Insurance Committee shall call for annual bids regardless of term policies and it shall be mandatory that Committee Members submit bids every five years. (This being Florida Law on term policies. ) Resolution 61-26 6. Issuing agent shall make an accounting to each member of the committee setting forth cov- erage, name of carrier, premium and rate of com- mission per policy. Such accounting to be made within thirty (30) days after receipt of pre- mium payment together with check reflecting mem- bers share of commission. Any return commission due issuing agent by reason of audits, return premiums or deletions shall be repaid to issuing agent within thirty (30) days of billing to committee members. 7. No elected official of the City of Atlantic Beach shall participate in the division of commissions resulting from City business or effect contracts of insurance covering City properties or liability thereon. 8. Non compliance with any of the provisions of this Resolution shall disbar any member from participation in the City insurance schedule. AND BE IT FURTHER RESOLVED THAT, SECTION 2. This Resolution amends Resolution 58-24, and that, SECTION 3 . This resolution becomes effective immediately upon its passage. Passed by the City Commission August 14, 1961. * * * * * Attest: OF 4!& S ► ' '_ Adele S. Grage, / City Clerk