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08-22-66 v CITY OF ATLANTIC BEACH COMMISSION MEETING August 22, 1966 AGENDA 1 . Call to Order. 2. Invocation. 3. Approval of Minutes - August 8, 1966. 4. Recognition of Visitors. 5. Call for Bids: (a) Fire Hose 6. Reports: (a) Committee - Street Sweeper. (b) Jacksonville Humane Society. (c) Committee on 1967 Tax Assessment. (d) Liaison Committee on Recreation. 7. Correspondence: (a) Mrs. Stephen Adkins. (b) Atlantic Coast Little Major League. 8. Approve Call for Bids - Police Car. 9. Request for Utility bill refund - Cleo Stevens. 10. Request by Mc. Newell to use 15th Street Ramp to launch sailboat. Confirm previous 1964 approval. 11. Fire and Police Chief - Reports and Dockets. 12. City Manager. 13. Commissioners. 14. Adjourn. MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY COMMISSION HELD AT THE CITY HALL ON MONDAY, AUGUST 22, 1966 AT 8: 00 P. M. Present: William S . Howell, Mayor-Commissioner John W. Weldon Donald L. Goodling Louis C. Holloway, Jr. W. J. Parks, Jr. , Commissioners and Frank Thompson, City Attorney Murray H. Bennett, City Manager Adele S. Grage, City Clerk The meeting was called to order by the Mayor-Commissioner, Mr. Howell. The Invocation was given by Commissioner Parks. The minutes of the meeting of August 8, 1966 were approved as written upon motion of Mr . Parks, seconded by Mr. Goodling and carried. Mr. Howell recognized visitors present and called for any business from the floor not on the Agenda. Mr . Ira Bratcher who has operated his contracting business from his home located in Block 66, Section H, which is in Residence AC Zone, requested permission to construct a garage building to house his equipment, supplies and parts. The question of usage and extending non-conforming improvement or rezoning to allow was discussed at length. Mr. Thompson advised cannot extend non-conforming use. Mr. Weldon suggested that Mr. Bratcher apply for rezoning to Business A. His property adjoins this zone. Mr. Bratcher stated that he would, and appreciated any- thing that can be done. Bids were received on 1000 feet of fire hose as follows: American-LaFrance $1520. 00 Beaver Industrial Supply, Inc. 1630. 00 J. G. Christopher No Bid Fabric Fire Hose Company 1550.00 Fire Fighters Equipment 1490. 00 Jack Cocke & Company 1389. 00 Florida Rubber & Supply 1510. 00 Goodall Rubber 1510.00 Jacksonville Fire Equipment Co. 1510. 00 Charles W. Stewart Fire Equipment 1490.00 Minutes 8-22-66 Page #2 Mr. Holloway moved be referred to Committee for study and recommendation. - Fire Chief Vogel to be on Committee, seconded by Mr. Parks and carried. Mayor Howell appointed Mr. Holloway, Mr. Bennett and Chief Vogel as Committee. Mr. Bennett reported for the Committee on the street sweeper. They recommended acceptance of the lease-rental proposal of the Square Deal Machinery Company in the amount of $1246.25 (includes interest) at $150.00 per month. The bid of the Jacksonville Tractor Company of $1296.00 is for the same sweeper. This is the sweeper recommended by the J. R. Case Company who built the tractor. Following discussion Mr. Parks moved recommendation of the Committee be approved and the sweeper be purchased on a lease-rental basis from Square Deal Machinery Company as stated, seconded by Mr. Weldon. Mr. Goodling suggested if finances permit before end of year that Mrs. Grage and Mr. Bennett see if funds are available and pay off to save interest. The matter was discussed following which Mr. Howell put the question and the motion carried. The Jacksonville Humane Society report for the month of July, 1966, was received for information and filing. Mr. Howell announced the appointment of the Committee to study our tax assessment valuations to determine whether or not the tax rolls of the City are at 100% assessment. The Committee is A. H. Dunlop, Theodore W. Glocker and R. J. Collins - all are citizens and property owners in Atlantic Beach. It was consensus that it sounds like fine Committee. The matter of Liaison Committee on recreation was discussed and it was consensus that control of our facilities should remain in Atlantic Beach and Committee be appointed among Atlantic Beach citizens. Mr. Holloway will endeavor to have recommenda- tions ready by next meeting. Mr. Goodling suggested appoint a standing Recreation Committee with Mr. Holloway as Chairman. A letter was read from Mrs. Stephen Adkins expressing apprecia- tion of courteous and efficient services rendered by Officer Shirley Causey, Atlantic Beach Police Department, at time of her accident. Mr. Goodling recommended that the Commission express appreciation for the service and put information on Mr. Causey in personnel file. A letter was read from the Atlantic Coast Little Major League expressing their thanks and appreciation for use of facilities at Jack Russell Park and all courtesies shown them this past year. Minutes 8-22-66 Page #3 Approval was requested to Call for Bids on a 1967 Police Car, bids to be received in time for delivery this year. There are funds in 1966 budget to cover. It is planned to trade in Car #5 which has about 50, 000 miles. The matter was discussed during which Mr. Bennett advised that we need three police cars and that he suggested that the City Managers Studebaker be traded next year for this third car which could be used if one of others break down or we have an emergency. Following further discussion Mr. Weldon moved that we call for bids on police car to be received on October 10th, seconded by Mr. Parks and carried. A request was presented from Mrs. Cleo Stevens for refund of $13 .00 to cover two months advance payment on utilities at 371 Skate Road, Account #3461-3. They paid for third quarter in advance and were notified to move onto Mayport Base in July after the payment was made. Mrs. Grage recommended refund be allowed. Mr. Goodling moved refund be given, seconded by Mr. Parks and carried. A request was presented from Mr. McFadden Newell to be permitted to continue launching his sailboat from foot of 15th Street ramp. In 1964 the Commission advised Mr. Newell it had been arranged for him to use the ramp. Chief Vogel advised that since Ordinance prohibits vehicles on Beach at certain hours in summer, he had questioned. Following further discussion it was decided that Mr. Newell work with Chief Vogel and City Manager Bennett as to details as long as there is no conflict with Ordinances. Chief Vogel presented dockets for weeks of August 15th and August 22nd, 1966. He also commented on increased number of surfboards since Jacksonville Beach passed their surfboard Ordinance. Mr. Bennett reported on work being accomplished - especially in drainage. He also advised that the City Hall needs painting and cost of job would be around $500. 00 - contract for labor and we buy the paint. Mr. Howell suggested we call for bids and Mr. Weldon advised he was in favor of putting out for bids. Mr. Parks moved that the City Manager be requested to draft specifications predicated on taking bids for labor and materials to accomplish desired work with alternate specifica- tions for City furnishing paint, seconded by Mr. Weldon and carried. Mr. Parks inquired as to status of water meters. Mr. Hilliard advised have just about completed those started in spring, but have a new list of 60 or more found at last reading time. Mr. Parks would like to see caught up. Mr. Hilliard advised that Minutes 8-22-66 Page #4 everytime we flush pipes there is a new list as sediment from pipes stop up the meters. Mr. Holloway advised he was not satisfied with one car being used for two purposes. It was agreed a third car will be considered and discussed in preparing 1967 budget. Right now we are talking strictly about a police car to replace car #5. Mr. Eldon stated he has heard there are a number of shops being constructed at Hotel and would like to inquire whether we are securing full cooperation from Manager and Contractors as to permits, licenses, etc. Mr. Bennett advised have gotten permits totaling about $4, 000.00 valuation, and that the Beauty Shop has a license but clothing shop does not. Mrs. Grage advised the Gourmet Shop and Beauty Shop have licenses, but the clothing store has not yet opened. She questioned as to whether the gift shop might be a part of the hotel operation. Mr. Weldon suggestedwe look into as dont think they should be made exception. There being no further business, Mr. Howell declared the meeting adjourned. Attest: WfArr . Howell Mayor-Commissioner ad212-e-t_ w • Adele S. Grage, City Cler . CITY OF A • Be -Th* da • September 8, 1966 REPORT OF AWARDS COMMITTEE Specification 66-7A Fire Hose At the regular meeting of the City Commission on August 22, 1966, Mayor Howell designated Commissioner Louis C. Holloway, Jr. , Chief R. C. Vogel, and the City Manager as an Awards Committee to review bids received that date from several dealers for furnishing 1, 000 feet, in 50 ' lengths, of fire hose as per Specification 66-7A. After careful review of all bids and the tabulation of the prices established in each case, we found that the bid of Jack Cocke & Company, Inc. , 702 Talleyrand Avenue, Jacksonville, Florida, in the amount of $1, 389.00 was the lowest bid, and we have a guarantee of 10 years against all defects in work- manship and material, and also meets the specifications as set up in our Specification 66-7A, as attested by the Sales Manager of the Glaze Guard Manufacturing Company. This company is represented by Jack Cocke & Company, Incorporated. We recommend awarding this contract to Jack Cocke s1 Company, Inc , Respectfully submitted, /1/<4 .,f4 ,, ► •^ /�iii� ✓/f Murray H. Bennett Louis C. H 1 oway Jr./ R. C. Vogel COMMITTEE /B0J-n. RESOLUTION 66--13 BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, DUVAL COUNTY, FLORIDA, That, The following transfers and changes be made in the 1966 Budget: ACCOUNT INCREASE DECREASE PUBLIC WORKS GENERAL FUND No. 1011 - Street Lights $1,000.00 SEWER No. 804 - Chlorine & Chemicals $1, 000.00 TOTAL INCREASES AND DECREASES $1, 000.00 $1, 000.00 * * * * Passed by the City Commission on September 12, 1966. Attest: y . _ Adele S. Grage, City Cler1 (SEAL)