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05-09-66 v CITY OF ATLANTIC BEACH COMMISSION MEETING 5-9-66 AGENDA 1. Caul to Order. 2. Invocation. 3. Approval of Minutes, April 25, 1966. 4. Recognition of Visitors. 5. Insurance payment -- Avery & Wilson. 6. Committee Reports: (a) Bids for Street resurfacing. (b) Mr. Thompson on Motel - Donner's S/D. (c) Atlantic Blvd. Improvements. 7 . Application for Permit: (a) Sign - 31 Royal Palms Drive. 8. Ordinance - First Reading. (a) Amending Garbage Ordinance Re:Fees on Garbage Containers. 9. Resolution: (A) Death of Axtell Payne - Resolution 66-5. 10. Jacksonville Humane Society Report for March 1966. 11. Fire and Police Chief - Reports. 12. City Manager. 13. Commissioners. 14. Adjourn. MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY COMMISSION HELD AT THE CITY HALL ON MONDAY, MAY 9th, 1966 AT 8:00 P. M. Present: William S. Howell, Mayor-Commissioner John W. Weldon (Late) Donald L. Goodling L. C. Holloway, Jr. W. J. Parks, Jr. , Commissioners and Frank Thompson, City Attorney A. J. Craig, City Manager Adele S. Grage, City Clerk The meeting was called to order by Mayor-Commissioner Howell. The Invocation was given by Commissioner Goodling. Upon motion of Mr. Parks, seconded by Mr. Goodling and carried, the Minutes of the meeting of April 25, 1966 were approved as written. Mayor Howell recognized visitors present and called for any business from the floor not on the Agenda. There was none. The Avery & Wilson bill for short term premium on the cancelled insurance policies was next considered for payment, having been referred to City Attorney Thompson for opinion. Mr. Thompson advised it is a valid obligation and in line with the terms of the insurance policies. Mr. Holloway moved that the Avery & Wilson bill in the amount of $3, 159. 16 be paid, seconded by Mr. Parks. There was discussion in which Mr. Goodling stated he felt there were extenuating circumstances due to the insurance committee not advising the Commission prior to due date, and it was not entirely the Commission's responsibility. Mr. Thompson advised that the Commission did not see that it was reported on and it was their responsibility. It was brought out that the matter was discussed at Budget time and the insurance carrier had renewed, and at our request, while we took bids, had kept us covered. Mr. Thompson was asked if he would want to defend the City on this in Court and he advised he would not as he can see nothing we can do but pay it. Following full discussion the Mayor put the question, and the vote was: Aye: Holloway, Parks, Howell Nay: Goodling Absent: Weldon Whereupon the Mayor declared the motion carried and the short rate premium bill approved for payment. Minutes 5-9-66 Page #2 Mr. Thompson reported as to the proposed Motel in Donner sub- division - that it just does not meet requirements, not even those of Hotel Commission, and stated on questioning that in his opinion we should not allow the permit. Mr. Howell . suggested that on advice of Attorney no action be taken. As to Atlantic Boulevard improvements by the Expressway Authority, Mr. Craig advised he had not to date contacted the engineer, but that previous commitments we had from them were firm. Mr. Goodling advised he would be glad to set up a meeting with the Expressway Authority. Mr. Weldon arrived and apologized for being late. The permit for a sign at 31 Royal Palms Drive was considered. The applicant presented a new plot plan relocating the sign to southwest corner of applicants property and it will be entirely on advertiser ' s property. Mr. Parks advised they have not pinned down the exact location, only the general area. Mr. Craig requested permission to issue permit subject to their putting it 1 ' north and 6 ' west of Southwest corner of the build- ing. He also advised sign complies with Ordinance and meets excellent construction standards. Mr. Parks moved permit be approved subject to location of sign conforming to dimensions proposed by City Manager, seconded by Mr. Weldon. Mr. Goodling stated he thinks should proceed with caution as we could be asking for future trouble - if difficult to check or follow - perhaps we should change Ordinance. Mr. Weldon stated he knows of no conflict with Ordinance. Mr. Craig agreed, whereupon Mr. Howell put the question and the motion carried. The Committee reported on the street resurfacing bids. Copy of report is attached to these minutes and made a part thereof. The Committee recommended acceptance of Items I, II, III and IV and that item V be cancelled, and the bid in the amount of $10,875.09 on items I, II, III and IV be awarded to Houdaille- Duval-Wright Company as lowest bidder,. Eliminating item V will bring the bid within our amount budgeted for 1966. Mr. Goodling moved acceptance and adoption of Committee 's report and bid awarded accordingly subject to review of contract by City Attorney, seconded by Mr. Holloway. Following discussion Mr. Howell put the question and the motion carried. An Ordinance amending quarterly charge on garbage containers as set up in Ordinance #55-64-9 was presented in full in writing. Mr. Howell read the title in full following which Mr. Parks moved that the Ordinance be passed on first reading by title only, seconded by Mr . Weldon and carried. May 23rd, 1966 at 8:00 P. M. was set as date for Public Hearing. Minutes 5-9-66 Page #3 Resolution #66-5 on the recent death of E. Axtell Payne, a faithful member of our Atlantic Beach Fire Department, was read by Mayor Howell. Mr. Parks commented on Resolution stating that personally he would like to see this Resolution go further in recognizing the devotion to duty and the loyalty thatthis long-time City employee demonstrated by memorializing his efforts to the extent of including in this Resolution the item that a suitable plaque be made and installed at the Fire Station identifying it as the "Axtell Payne Memorial Fire Station". He stated this suggestion, subject to official action, would not transcend the fact that it would still be the City of Atlantic Beach Fire Station but would be a Memorial to this former employee. Mr. Howell expressed accord. Whereupon Mr. Parks moved the adoption of Resolution #66-5 with modification to include the obtaining and placing a suitable plaque identifying the structure as the "Axtell Payne Memorial Fire Station", seconded by Mayor Howell and unanimously carried. Mayor Howell asked the City Manager to order the plaque. The report for month of March 1966 was received from the Jacksonville Humane Society for information and filing. Chief Vogel presented copies of Municipal dockets for May 2nd, 4th, and 9th, and Police Department report for April 1966. These were received for information and filing. Chief Vogel displayed the new shoulder patch which was designed by Sgt. "Fritz " Meyne 's son. There were many favorable comments. Mr. Craig advised we have ordered some very worthwhile new law enforcement books. Mr. Craig advised "Call for Bids" have been mailed, also advertised, covering new tractor. To avoid trouble, like we have had with present tractor, we specified that equipment including parts be manufactured in U. S. A. We are trading in old tractor. Mr. Craig advised he had employed John Albright as Recreation Director and is about settled on lady assistant director and would appreciate the Commissioners looking over the applications and advising with him. He also has two applications for a supervisor at Donner Playground, if he can find money in the budget - thinks could pay $5.00 per day for limited hours and could take from extra-labor account. Mr. Goodling inquired as to Playground Director presenting program of activities and Mr. Craig advised that he has been asked to do that. He will also be invited to a Commission meeting. Minutes 5-9-66 Page #4 Mr . Parks moved that the City Manager be instructed to proceed as outlined regarding a lady director for the Donner Playground, seconded by Mr. Holloway and carried. The matter of Life Guards was discussed and Mr. Goodling re- quested another week to work on this. Mr. Goodling commended the City Treasurer on the excellent report submitted on finances. Mr. Parks stated happy to endorse, and Mr. Howell stated would make it unanimous. Mr. Holloway inquired as to whether the Tax Assessor is paid annually, semiannually, monthly or how? This was discussed and it was brought out that he finishes the preliminary roll by July 1st and the final roll after the Board of Assessment Review has finished its deliberation. He also gives year round surveillance of Tax Roll. The matter of reporting to the Commission was also discussed. The request for reports was part of a motion made last year. It was agreed that monthly reports should be made to the Commission. Mr. Craig advised that Mr. Minchew in January and February took all copies of permits with plans issued during 1965 and has returned them all. After further discussion during which various times of pay were suggested Mr. Weldon recommended the matter be referred to a Committee to report back at next meeting. Mr. Howell appointed Commissioners Holloway and Weldon to get in touch with Tax Assessor for report at next meeting. Mr. Holloway had no definite report on Jack Russell Memorial Park dedication - but thinks will be first or second Sunday afternoon in June. He will report later. Mr . Weldon inquired as to matter of police surveillance at Park, and Chief Vogel advised they are making such surveillance. Mr . Weldon suggested the Chief report on same with any recommendations at next meeting. Mr. Howell advised there have been some things going on at Park on nights of play and at other times too, and we are attempting to correct by close patrolling of the area. Mr. Howell recognized two guests from Neptune Beach City Council, Mr. Bob Gordon and Mr. A. C. Hoelzer, who spoke on the traffic hazard at Atlantic Boulevard entrance to Pic N ' Save shopping area, suggesting that some accidents could be avoided if Atlantic Boulevard entrance were closed and only use those on Royal Palms Drive and Sailfish Drive, East. Chief Vogel suggested Atlantic Boulevard only be used for exit. The matter was discussed at length, it being consensus of opinion that it is a bad situation - also the one west of Penman Road going into the Neptune Beach shopping center. Following further Minutes 5-9-66 Page #5 discussion, Mr. Parks moved that we express appreciation to our fellow citizens from Neptune Beach on the South for bringing the matter to our attention and that details for finding a solution be left to the City Manager and Chief of Police to confer with proper State Road Department officials and keep Neptune Beach advised, seconded by Mr. Weldon and carried. On ambulances, Mr. Howell and Mr. Craig are to attend a meeting in office of Jacksonville 's Mayor Louis Ritter. Mr. Howell requested the Commissioners to remain for an executive session following this meeting. There being no further business Mr. Howell declared the meeting adjourned. if Ad. 4,61 die 4111' illiam S. Howell Mayor-Commissioner Attest: cAAdele S. Grage, City C vrk CITY OF_ Neafettio Beach.noiiiideto T1 COMMITTEE REPORT May 9, 1966 The Committee appointed by the Mayor, on April 25, 1966, to review the bids received on that date for resurfacing certain streets in accordance with Specification No. 66-6, has reviewed and tabulated the bids. The Committee finds that the bid of Houdaille-Duval-Wright Company shows the lowest price per square yard for each of the five items described in the specifications, with correspondingly low amount for each item - see tabulation attached. In view of the expected full use of remaining funds set up in the Budget for related accounts "Street Maintenance ", it is deemed inexpedient to transfer from that source sufficient funds to bring Street Resurfacing Account (No. 708) up from $11,800.00 as budgeted to $13, 583.69 for purpose of meeting the Houdaille-Duval-Wright Company total bid in that amount. Further, in view of currently predicted expenses not provided for when 1966 Budget was established it is deemed inexpedient to transfer funds from Emergency Account No. 1051 to Street Resurfacing Account at this time. The Committee considered the various factors relating to proposed resurfacing of streets: (a) Actual existing condition of street areas, as itemized, (b) Traffic flow over the several areas, and identity of the travellers thereupon, and (c) Financial limitations. Regarding (a) Street condition, the Committee deems Items I, II and III urgently in need of improvement. Regarding (b) Traffic Flow, all items except Item V are used primarily by residents of the City. Regarding (c) Financial limitations, Elimination of Item V from contract would leave approximately $1, 000.00 unexpended in Street Resurfacing Account which under current financial uncertainty, would be quite advantageous. In this connection, pavement surface of Ocean Blvd. north of 10th Street (Item V) is generally quite good, and the objectionable sewer-lateral depressions may be radically improved within Street Maintenance program. XERO .XEROX XERO COP COPY COPY XERO ttt COPv■ may` CITY OF . , , cy .r.4 "'"7ii• "- - ,. k . ..-I matt& Bearehe.Fif , • ., a .... ....-..........____ . . __ _ _.. . _ . . ----,... Committee Report Page #2 May 9, 1966 Accordingly the Committee recommends cancellation, or rejection of Item V of the Specifications and acceptance of Houdaille-Duval- Wright Company bid for the other items, as follows: Item I Francis Avenue and Intersecting Streets for $5, 229.00 Item II East Coast Drive and 7th Street for 3, 351.24 Item III Sailfish Drive East for 1, 521.00 Item IV Three Small Areas for 773.85 In Total Amount of $10,875.09 This being within Budgeted Amount and available funds. ,r:F7 ,, ...., A A . Crai. ‘/-/./XV;/)--e-e___ 'John W. Weldon (27%;1 .IA, 1 L Walter J "arks, Jr. COMMITTEE XER7(ERO f CORGI l COPY CEOPO g)n) 1 Cirr oP -AziA_Nric Br,9(91 74klaA'0.±1 p f a ids - /94.d SlYe e e SterXicirlir, 447' - I A 1,1„x,e-)81,4,4-kei# - 4dV "r 2 . 3O 22 " i71-,PS 10 X d Pe3 r f / • J.-. n I rIlL5:1. 45. 452/ OP 72 lig // 39 5 2Z , 4 I .1 • /, 44.3*_71 7730 g C./ //21-5; /2. 9'2 •Do 44, 2Z 2,-1 7. ge..4, 17< 2,9 gt /3 / "gg-8 • V. 4 1.77 .t(f 9.12. • DJ 3. 7A& 3 rIP - P• 7 7;4) shrt fr111/:54 • •. ? gEsi XERO )COPY) • 014 prirrE*1?, CITY OF . . . AUaUc Beach-Uo4ida RESOLUTION 66-5 BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, that, WHEREAS, the untimely passing of E. Axtell Payne, member of the Fire Department of the City of Atlantic Beach, Florida, has taken from our midst a good friend and, WHEREAS, Axtellss years of service has made the City a safer and happier place to live, and, WHEREAS, the City Officials, City Personnel and the Citizens of Atlantic Beach feel that we have lost one who always had the interest of the City and its people at heart, one who was distinguished by his loyalty and devotion to duty, NOW THEREFORE IT IS HEREBY MADE A MATTER OF RECORD, that the City expresses its sincere regret at the passing of our friend and extends deepest sympathy to his loved ones in their hour of sorrow; and, that in recognition of his many years of cheerful service a suitable Memorial Plaque shall be installed at the Atlantic Beach Fire Station. BE IT FURTHER RESOLVED, that a copy of this Resolution be given to his Mother, Mrs. Elizabeth Payne. Passed by the City Commission on May 9, 1966. Attest: 0.d---e---e-e- j r-,i Adele S. Grage, City Clea* (SEAL)