04-25-66 v 4111
CITY OF ATLANTIC BEACH
COMMISSION MEETING
4-25-66
AGENDA
1. Call to Order.
2. Invocation.
3, Approval of Minutes, April 11, 1966.
4. Recognition of Visitors.
5. Call for Bids:
(a) Resurfacing Streets
6. Insurance payment - Avery & Wilson.
7. Committee Reports:
(a) Request to operate Nursery - Hungerfords.
(b) Garbage Containers.
(c) Craig on Motel - Donner ' s S/D
8. Application for Permit:
(a) Sign - 31 Royal Palms Drive.
9. Fire and Police Chief - Reports.
10. City Manager.
11. Commissioners.
12. Adjourn.
MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY
COMMISSION HELD AT THE CITY HALL ON MONDAY, APRIL 25, 1966
AT 8:00 P. M.
Present:
William S. Howell, Mayor-Commissioner
W. J. Parks, Jr.
John W. Weldon, Commissioners
and
Frank Thompson, City Attorney
A. J. Craig, City Manager
Adele S. Grage, City Clerk
Absent: Donald L. Goodling
Louis C. Holloway, Jr. , Commissioners
The meeting was called to order by Mayor-Commissioner Howell.
The Invocation was given by Commissioner Parks.
Minutes of the meeting of April 11, 1966 were approved as
written upon motion of Mr. Parks, seconded by Mr. Weldon
and carried.
Mayor Howell recognized visitors and called for any business
from the floor not on the Agenda. There was none.
Bids covering resurfacing of parts of certain streets were
opened. Copy of certified proof of publication of "Call for
Bids" is attached to these minutes and made a part hereof.
Bids were received from the following:
Total
Asphalt Paving $20,030. 35
Houdaille-Duval-Wright Co. 13, 583.69
Jaxon Construction Co. 15,630.00
Vallencourt Paving Co. 15, 208.92
Mr. Parks moved the bids be referred to Committee for evalua-
tion, study, and report at the next regular meeting and that
the bids be made available for public inspection this evening,
seconded by Mr. Weldon and carried. Mr. Howell appointed
Mr. Craig, Mr. Weldon and Mr. Parks as the Committee.
Relative to payment of insurance premium to Avery and Wilson,
Mr. Craig advised that in line with instructions at last
meeting, the City Treasurer sent Avery and Wilson a check
for pro rata of premium. Avery and Wilson have returned the
check with a letter from United States Fidelity and Guaranty
Company stating as the City requested cancellation, that in
Minutes 4-25-66 Page #2
line with the policy they have no alternative but to charge
the short term rate, that the City was advised by letter on
February 24, 1966 that cancellation would be on short term
rate, and if City refuses to pay they will have to turn over
to their Attorney for collection. Mr. Parks moved the letter
be received for information and the matter referred to the
City Attorney for guidance, seconded by Mr. Weldon and carried.
Mr. Craig reported on the request of the Hungerfords to operate
a Nursery. He advised that he had been informed that the
neighbors in general are agreeable, but one neighbor, it
appears, objects. The matter was discussed and Mr. Craig
advised he feels should personally visit the neighbor who
objects and if not serious that authorization be given to
proceed with issuing license, provided they comply with State
Board of Health, etc. The Hungerfords planned to be present
but decided not to due to adverse response of neighbor, and
felt they should leave matter in hands of the Commission.
During discussion it was brought out that the applicant is
not pressing for decision, therefore Mr. Parks moved that
a decision be carried over to give the City Manager an
opportunity to check out dissident factor, seconded by Mr.
Weldon and carried.
A report covering purchasing and charges for usage of garbage
containers was presented from the Committee, and read. Copy
of report is attached to these minutes and made a part
thereof. The report was discussed and it was advised that
Commissioner Goodling was familiar with the conclusions but
did not have opportunity to review final report, and Mr. Craig
advised he felt sure Mr. Goodling would have signed report
if he were present. Mr. Parks moved that the Committee 's
recommendations be considered ad seriatum, seconded by Mr.
Weldon and carried. Mr. Parks moved that recommendation
number one of report be approved, seconded by Mr. Weldon.
There was a lengthy discussion as to types of garbage con-
tainers - the Hyde-Pak used on the old Hyde-Pak garbage truck
and the Heil which will be used on the present Heil garbage
truck and the new Heil truck. Also it was questioned whether
there could be an infringement of patents - and it was
determined we must have stipulation in writing that manu-
facturer will be responsible for any patent infringement.
Mr. Parks offered substitute motion that recommendation
number one be approved to purchase 7 garbage containers from
Rivers Body Factory for $1,855.00, ; subject to receiving the
Minutes 4-25-66 Page #3
necessary and acceptable assurance from the manufacturer
in writing that they will assume any responsibility for
possible patent infringement, seconded by Mr. Weldon and
carried.
Mr. Weldon moved that recommendation number three be approved
and that Resolution #66-4 be adopted to transfer $760.00
from Account #1051 to Account #503 in 1966 budget, seconded
by Mr. Parks and carried. Copy of Resolution #66-4 is
attached to these minutes and made a part thereof.
Mr. Weldon moved that recommendation number two be approved
and Ordinance #55-60-5 as amended be further amended in
accordance with the recommendation of the Committee so as
to authorize procedure which was recommended to increase per
month rental on containers, seconded by Mr. Parks and carried.
The amending Ordinance is to be prepared for presentation on
first reading at next meeting.
Mr. Craig reported on Donner Subdivision Motel advising the
Florida Hotel and Restaurant Commission 's supervising archi-
tect, Mr . Richard Veenstra, approved plans to build Motel
in violation of state law which requires 6 or more units
readily accessible to traveling public. The location for
these is over 1,000 feet east of Mayport Road on a 10 foot
alley and the plans only show 4 rental units. Mr. Craig
talked to Mr. Veenstra who advised that the law must have
been changed and that he would look into and 'phone Mr.
Craig - but to-date he has not called back. After further
discussion, Mr. Weldon moved that the City Attorney be asked
to look into the matter and assure himself that the request
as made to the City Commission does, in fact, conflict with
provisions of the State Statutes and report back, seconded
by Mr. Parks and carried.
An application for permit for a sign at 31 Royal Palms Drive
listing the businesses in the new building was presented.
It is a rotating sign on an 8 " pipe imbedded in concrete -
pipe to be 18 ' high. It is to be lighted but not blinking.
Mr. Parks questioned location of sign which according to the
plans presented, was on narrow strip between the building
and the Esso station, which would indicate temporary encroach-
ment on Esso property as sign rotated. Mr. Craig advised
he believed location on plan was error on part of draftsman
as his impression was that it was to be to the front of the
building. After discussion Mr. Parks moved that formal
consideration be deferred and that the City Manager take the
matter up with the applicant for correction of possible error
in drawing as submitted, seconded by Mr. Weldon and carried.
Minutes 4-25-66 Page #4
Chief Vogel presented report of Fire Department for the
month of March and Municipal Court dockets for April 18th
and 25th, 1966. These were received for information and
filing. Chief Vogel advised that due to number of arrests
on account of crackdown on speeders that we are having
two Courts a week on Monday and Wednesday mornings.
Mr. Craig reported on work being accomplished at the Park
and on drainage of Jackson Road preparatory to resurfacing
same. He also reported that water reservoir has been
cleaned. In the Sewer Department we are following up on
rainwater and ground water getting into sewer system, have
repaired four broken sewer laterals, and filled in leaks
in manholes. He advised we have cleaned east half of
primary clarifier of accumulation of silt. Mr. Parks
inquired as to condition of shoes on the flights and was
advised that the ones on east side were not badly worn, but
those on west side were worn. Mr. Craig stated the digester
has been giving trouble that started to go sour in cold
weather. Also, as soon as we have an off shore wind we
will start pulling sludge. We are repairing steps at street
ends and are uncertain as to what color to paint. There
were suggestions - but left up to City Manager.
The matter of repair and maintenance of our water meters was
discussed at length. Mr. Craig advised we have quotations
for meter repairs from two firms - (1) B & H Sales, Inc. -
who quoted $8.75 each, freight allowed, on 200 - 5/8 " x 3/4 "
meters contracted on yearly basis, approximately 3 weeks for
repair process; (2) Davis Meter & Supply Company quoted $9.00
each, 5/8 " x 3/4 " meter, with 10 days for repair process.
Mr. Craig recommended that meters be repaired on a rotating
basis of 50 meters at a time - for the approximately 200
meters now needing repairs. It was brought out in discussion
that the life of a properly maintained meter could be 40 to
50 years, however, due to the soil condition at Beach area
it would be less. It was also brought out that the difference
of 25 in repair cost would be more than overcome by the
difference in repair time. The average revenue per water
connection last year was $32. 19, where it should be running
between $42.00 and $50.00 per connection. We are therefore
losing considerable amount of revenue due to large number of
inoperative meters. After further discussion Mr. Parks
moved that we authorize the City Manager to proceed with meter
repairs as quoted by Davis Meter and Supply Company, to be
paid from Account #1501 in 1966 budget, seconded by Mr. Weldon
and carried.
Minutes 4-25-66 Page #5
Mr. Craig presented specifications for a new tractor less
bucket to replace the Ford-Dexta and requested authorization
to call for bids. He advised that there are at least five
tractors that can meet these specifications. It was discussed
following which Mr. Parks moved that the City Manager be
authorized to call for bids as requested - bids to be
received ,at 8:00 P. M. , May 23, 1966, seconded by Mr. Weldon
and carried.
Mr. Craig advised has not made definite plans for dedication
of Jack Russell Memorial Park. He has asked Mr. Holloway
to assist him, but to-date they have not finalized.
There was a discussion on playground and its use by some as
baby-sitting service for little ones. We are getting female
assistant director to help with problems. After further
discussion Mr. Weldon moved that we make a rule that no
children under the age of six years will be accepted as part
of recreational program, seconded by Mr. Parks and carried.
Mr. Parks advised that according to the press the Atlantic
Boulevard improvements are to be accelerated and he therefore
moved that the City Manager contact the proper authorities
and advise them that we are still interested and seek
information as to schedule of accomplishment, seconded by
Mr. Weldon and carried.
There being no further business, Mayor Howell declared the
meeting adjourned.
4 01 01
illi S. -o ell
Attest: Mayor-Commissioner
ce,e
Adele S. Grage, City Clerk
he lar On imes inion fa rhsonvileJourunl
EVERY MORNING EVENING EXCEPT SUNDAY
FLORIDA PUBLISHING COMPANY
Publishers
JACKSONVILLE, DUVAL COUNTY, FLORIDA
Y OF ATLA BEACH, FLORIDA
•
STATE OF FLORIDA 2. 1966
SPECIFICATION NO. 66-6
TO BID:
COUNTY OF DUVAL 1N°19 6 TION S BEET RESURFACING
The City Commission sof the City of At-
The lactic Beach will receive bids for re-
surfacing certain pawed streets as shown
in the attached specifications and "Pro-
Before the undersigned authoritypersonally appeared
g PsoY posal and Bid" form.Each Bid shall be
in a sealed envelope marked on the out-
side
r� "Bid for Resurfacing Stre ", and
y1L�.11t__Go�d.oe , who on oath says that he is shall be delivered to the City Cleretsk
_ at tan
}T Atlantic Beach City Hall not later than
8:00 P.M. E.S.T. Monday, April 25. 1966.1
at which time bids will be opened byI
Man�gs.rR.etail_ Advertls_ ng�
of The Florida Times-Union, and the City Commission. No Bid Bon
is required.
The City of Atlantic Beach reserves the'.
right to reject any or all bids, or any
portion of any bid.Journal, dailynewspapers published at Jacksonville in Duval County, Specifications
and "Proposal and Bid"
forms available at office of City Clerk,
Atlantic Beach, Fla.
For the City Commission
Florida; that the attached copy of advertisement, being a _ A. J. CRAIG
City Manager
Legal Notice ATTEST:
ADELE S. GRAGE
City Clerk
in the matter of _____-__notice of bids on 1966 street resur-
• facirig. – -- —
•
on the ---------------------------- Court,
was published in The Florida Times-Union
in the issues of April 14, 19,66
Affiant further says that the said The Florida Times-Union and Jacksonville Journal are
each newspapers published at Jacksonville, in said Duval County, Florida, and that the said
newspapers have each heretofore been continuously published in said Duval County, Florida,
The Florida Times-Union each day, and Jacksonville Journal each day except Sundays, and
each has been entered as second class mail matter at the postoffice in Jacksonville, in said Duval
County, Florida, for a period of one year next preceding the first publication of the attached
copy of advertisement; and affiant further says that he has neither paid nor promised any per-
son, firm or corporation any discount, rebate, commission or refund for the purpose of securing
this advertisement for publication in said newspaper.
Sworn to and subscribed before me
this 14th day of
_/.. April_____-_i.D. 1966
Aft. / / - -
/ No Public,
State of Florida at Large.
My Commission ExpiresFeb ._ 1967
CITY OF . . .
.v.::!!::
Ateciektic Beads-Tfohicla
April 25, 1966
COMMITTTEE REPORT
The Committee appointed by the Mayor at Commission meeting of April
11, 1966, to consider need for additional garbage containers for
use at The Place By The Sea Apartments (now under construction) has
reviewed the various requirements and commitments made by the City
since 1961 when the Hyde Pack garbage truck was purchased and use
of containers, as distinct trom garbage cans, was initiated.
The Committee determined that initially, business houses which desired
to use the Container Service, under general provisions of Ordinance
No. 55-61-6, were required to purchase containers from the City - this
being advantageous to purchasers due to the City buying in quantity
rather than by single unit. This procedure was modified upon adop-
tion of Ordinance No. 55-64-9 which specifically requires Commercial
Units, including Apartments defined as "Commercial D ", to install
container service at $2.00 per month rental per container; and credit
offsetting such rental charge was established on privately owned
containers, based on seven years life. Ordinance No. 55-64-9 is in
effect at present time and it appears that amendment of the Ordinance
would be necessary if private ownership is to be reinstated.
Utility record cards show that the credit on privately owned con-
tainers will expire in fall of 1967 . Thus the business houses which
originally purchased containers will be subject to rental charge
after expiration of their "credits ". Record of purchases in 1962
show that two (2) cubic yard Hyde Pack containers cost $150. 00 each,
which appears to justify the rental charge of $2. 00 per month on
the basis of a six or seven year life. However, the two (2) cubic
yard Heil containers purchased in 1965, unit by unit asrequests were
received, cost $292. 17 each. The $2. 00 per month rental charge will
cover 58% of such cost if containers remain in use seven years.
Here it appears that amendment of Ordinance No. 55-64-9, as to rental
charge, is in order if City ownership of containers is to be continued.
Finally, the Committee has ascertained that Public Works Superintendent
Hilliard, acting upon request for seven containers by the owners of
Atlantic Beach Hotel and The Place By The Sea Apartments, has solicited
quotations for furnishing seven (7) Heil two (2) cubic yard containers
7CITY OF , , ,
4 Aleattia Beadi -T&i' ida
Committee Report
Page #2
April 25, 1966
or equal, delivered FOB City Yard, and has received the following
prices, based on total of seven units:
Square Deal, Agency for Heil - $277 .00 each
Gaynon Iron Works, Inc. - Declined to quote
Rivers Body Factory, Inc. - $265 . 00 each
The Committee has also ascertained that experience in maintenance
problems has shown that City ownership of containers is most desir-
able as compared with private ownership, as it permits rotation of
units for cleaning and repair without any reasonable complaint by
a user that his unit was removed and some other substituted.
RECOMMENDATIONS:
1. The Committee recommends that the definite quotations of price
already at hand should be considered "Bids " within the intent of
Section 1 of Ordinance 5-57-2, and the City Manager, be authorized
to purchase seven containers from Rivers Body Factory, Inc. at
the quoted price of $265. 00 per container, this being the lowest
bid received and being deemed advantageous to the City of
Atlantic Beach.
2. The Committee further recommends that the City should continue
City ownership and rental of garbage containers, and that
Ordinance No. 55-60-5, as amended by 55-64-9, be amended as to
"per month rental per container "; increase to $3.00 per month
is recommended.
3. Purchase of seven containers at Cost of $265 .00 each will
involve the expenditure of $1855. 00, and a total of only $1095. 51
remains unobligated in budgeted Garbage Containers Account No. 503
and Sanitation Account No. 1005, therefore it will be necessary to
provide the additional amount of $759.49 from some other source.
Accordingly the Committee recommends that $760. 00 be transferred
from Emergency Expense Fund Account No. 1051 to Containers
Account No. 503. ("
(-)
/ 'Donald L. Goodling
William S. Howell A. J. Craig COMMITTEE
RESOLUTION 66-4,
BE IT RESOLVED BY THE CITY COMMISSION OP THE CITY
OF ATLANTIC BEACH, DUVAL COUNTY, FLORIDA, THAT,
Seven Hundred and sixty (760.00) dollars from
Account No. 1051 be and the same is hereby
transferred to Account No. 503 in the 1966 Budget,
for Garbage Containers.
* *
Passed by the City Commission on April 25th, 1966.
Attest:
Ce-e2-- bile
Adele S. Grage, City Cle
(Seal)