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02-28-66 v CITY OF ATLANTIC BEACH COMMISSION MEETING 2-28-66 AGENDA 1. Call to Order. 2. Invocation - The Reverend Albert G. Oppold, Pastor, St. Andrews Lutheran Church (LCA) , Jacksonville Beach. 3. Approval of Minutes, February 14, 1966. 4. Recognition of Visitors. 5. Call for Bids: (a) Insurance 1966 6. Reports: (a) Awards Committee (1) Police Car (b) Committee on Residence °D square footage 7 . Correspondence: (a) African Methodist Episcopal Church. (b) Continental Cycles Corp. -- Motor bikes to rent. (c) Jacksonville Mobile Sweeps Service, Inc. 8. Approval Building Permits: (a) Sign 117 Sailfish Drive - Restaurant 9. Fire and Police Chief. 10. City Manager. 11. Commissioners. 12. Adjourn. • 'i MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY COMMISSION HELD AT CITY HALL ON MONDAY, FEBRUARY 28, 1966 AT 8: 00 P. M. Present: William S. Howell, Mayor-Commissioner John W. Weldon Donald L. Goodling Louis C. Holloway, Jr. W. J. Parks, Jr. , Commissioners and Frank Thompson, City Attorney A. J. Craig, City Manager Adele S. Grage, City Clerk The meeting was called to order by the Mayor-Commissioner, Mr. Howell. The Invocation was given by Mr. Parks and the Reverend Albert G. Oppold. The minutes of the meeting of February 14th, 1966, were approved upon motion of Mr. Goodling, seconded by Mr. Holloway and carried. Mr. Howell recognized visitors present and called for any business from the floor. There was none. The bids on the City 's insurance coverage were next opened. Mr. Howell read the coverages as listed in the specifications. Bids were received from: Avery & Wilson, Inc. Harry E. James Insurance John K. Fletcher & Associates, Inc. McNeill Insurance Agency, Inc. Nationwide Insurance Mr. Holloway moved the bids be referred to Committee for tabulation and study and report back at next meeting, seconded by Mr. Goodling and carried. Mr. Howell appointed Mr. Weldon as Chairman to name his own committee. Mr. Weldon asked Mr. Holloway and Mr. Thompson to serve. Mr. Weldon suggested that present carrier submit quarterly bill. Mr. Howell advised there is a letter from the carrier, which is with the bid, stipulating whole situation. Report was received from the Awards Committee on the Police car. Copy of report is attached to these minutes and made a part thereof. The bid from Duval Motor Company was only bid received, but it was noted that 13 calls for bids were mailed c, Minutes 2-28-66 Page #2 out and the bid call was published in the Florida Times-Union in ample time. It was therefore recommended that the bid from Duval Motor Company in the amount of $1, 327 .00 be accepted. Mr. Goodling moved accept recommendation of Committee subject to City Manager checking for reasonable delivery date, seconded by Mr. Weldon and carried. Mr. Goodling advised as to study of Residence "D " square footage, that it is rather involved and the Committee requested more time to prepare complete report by next meeting. Mr. Howell stated he believes all Commissioners received a copy of Minutes of Advisory Planning Board and thinks best to wait until next meeting to discuss. A letter was received for information relative to needed expan- sion at Edward Waters College and requesting contributions. It was advised that under the Charter we cannot contribute city funds, but individuals can make contributions. Mrs. Grage advised they are planning county wide barbecue dinner and will have tickets for sale for this project. A letter was presented from Continental Cycles Corporation applying for license to operate Motor bike rental at a service station to be selected later. The matter was dis- cussed as to zoning requirements, outside storage, require- ments for drivers licenses, etc. Mr. Weldon moved it be referred to Mr. Craig and Chief Vogel as a Committee to investigate and report back, seconded by Mr. Parks and carried. Mr. Craig presented a proposal from Jacksonville Mobile Sweeps Service, Inc. for $150.00 to sweep certain streets once a month. Mr. Craig advised we used service some years ago very successfully - on streets that are curbed and guttered. On streets like Ocean Boulevard it just pushes trash off to side while on curbed and guttered streets it picks up with hopper. The matter was discussed following which Mr. Parks moved it be referred to Committee to evaluate and make recommendations, seconded by Mr. Weldon and carried. The Committee appointed was Messrs. Parks, Goodling and Craig. Mr. Craig presented an application for permit for a sign at 177 Sailfish Drive for the new Vienna Schnitzel Haus Restaurant and recommended approval subject to conditions outlined on sketches and permit. Mr. Goodling moved permit be approved subject to conditions imposed by Mr. Craig, seconded by Mr. Parks and carried. • • Minutes 2-28-66 Page #3 Chief Vogel presented municipal dockets for weeks of February 21st and 28th, also Fire Department monthly report for January 1966. A letter was read from Mrs. Jas. A. Hoppe commending Officer Hugh P. Craig for his sympathetic and kind handling of an emergency message. Mr. Goodling moved the letter be put in Officer Craig's personnel file with copy of commendation from the Commission, seconded by Mr. Weldon and carried. Copy of letter is attached to these minutes and made a part thereof. Mr. Holloway inquired about dogs. Chief Vogel advised Humane Society is making more pickups. Mr. Craig advised that No. 1 Fire truck has been modernized and its efficiency brought up to No. 2 truck. Mr. Craig stated that he has authorized the Little League to have a get-to-gether in outfield of ball park Wednesday evening, March 2nd, from 6 to 8 P. M. Mr. Craig advised we have been making charges for accident certificates but find no authority for so doing. He suggested necessary action be taken authorizing the Police and/or City Treasurer to give copies at same charge as the other municipalities. Mr. Thompson stated it would not have to be in form of resolution. Mr. Parks then moved that as a matter of policy a charge of $1.00 per copy be established, seconded by Mr. Weldon. Mrs. Grage inquired if this included tax certificates on tax records. It was discussed and decided to treat as separate items. Mr. Parks and Mr. Weldon withdrew their motion and second, whereupon Mr. Parks moved that the City Treasurer and/or Police Chief be authorized to make and issue photo copies of police reports and other existing municipal documents or records for a charge of $1.00 (one dollar) per sheet, seconded by Mr. Goodling. Mr. Harcourt Bull entered objection to the charge. Mr. Howell put the question and the motion carried. The matter of a charge for tax certificates was next considered. Mrs. Grage advised it takes some time to check records and make these certificates, as well as our assuming a responsi- bility, and she feels a $1.00 charge per certificate is in order. Mr. Weldon moved that the City Clerk be authorized to charge $1.00 for a tax certificate, seconded by Mr. Goodling. There was a lengthy discussion as to amount of fee to be charged, possible exceptions to the charge, etc. Mr. Bull spoke against stating the cost of the fee would be another Minutes 2-28-66 Page #4 .4 burden on property owners, frankly thinks should be a courtesy of the City to furnish. Mr. Howell Would like to see amended to provide if an owner or his representative (attorney or real estate broker) requested such a document 4 would be gratis, but if any other source or if owner wanted more than one copy then it would be fair to charge for copy or additional copies. Mr. Parks advised he finds himself on Mr. Bull 's side and offered a substitute motion that the original motion be tabled, seconded by Mr. Holloway. Mr. Thompson advised the City Clerk was doing taxpayer 's research and taking on a responsibility when issuing a certificate. There was further discussion following which Mr. Howell put the question and the vote on the substitute motion was: Aye: Holloway, Parks, Howell Nay: Goodling, Weldon Whereupon the Mayor declared the motion carried and the original motion tabled. Mr. Craig presented an Ordinance in full in writing for con- sideration. Said Ordinance Amends Personnel Ordinance #50-61-1 as regards salary schedule for clerks. The Ordinance was read by title only. Mr. Weldon moved that the rules be waived and said Ordinance be passed on first reading by Title only and that Public Hearing be set for March 14th, 1966, seconded by Mr. Goodling and carried. Mr. Craig advised we are making progress on preparation of ball park. With authorization he would like to start looking for a recreation director. It was consensus of opinion that this be done. Mr. Weldon reported briefly on the Local Government Study Commission stating he has attended three meetings. Chairman J. J. Daniels has broken the Commission into six task forces and assigned each member to a force. Mr. Weldon with representatives from Jax Beach and Neptune Beach has been assigned to City and Local Government task force to study County organizations and various municipalites within the County. There being no further business, Mayor Howe declar the meeting adjourned. ) n Atest: _ liam iowell ; N'�� _F _ Mayor-Commissioner Adele S. Grage j City Clerk • REPORT OF AWARDS COMMITTEE 2/28/66 The Committee appointed by the Mayor at meeting of the City Commission on Monday, February 14, 1966, to consider bids received that date, under Specification No. 66-4, for furnishing one (1) Police Patrol Car, has considered the fact that only one bid was received by the time specified for opening of bids; the only bid that of Duval Motor Company. The Committee noted that thirteen (13) invitations to bid had been mailed to motor-vehicle dealers in Duval County and that a suitable advertisement had been published in the Florida Times-Union news- paper on January 29, 1966. It was decided that ample opportunity to bid had been accorded all qualified firms within reasonable distance of Atlantic Beach and that the bid of Duval Motor Company in the net amount of $1,327.00 is in due form, is reasonable as to price and the descriptive literature submitted therewith indicates a Ford Police Patrol car suitable for use by the Police of this City. Finally, the Committee agreed that the bid of Duval Motors Company in the amount indicated above is in all respects right, reasonable and advantageous to the City, and therefore its acceptance is recommended. 4::: -.64001:, fdll'"°47 e ' Louis C. Holloway, Jr. et , ///. G/����� J,oili W. Weldon Arthur J. Craig / C OM1MI TTEE • XERO� • XORO} 'CORO ORY C COPY\ COPY' COPY COPY 1 -- _ „ -- 127 Ocean Boulevard Atlantic Peach, Florida Feburary 12, 1966 Chief of Police City Police Department Atlantic Beach, Florida Re: Police Patrolman Dear Sir: I am very unfamiliar with the form and wording necessary for a latter of this type but since I fell this letter must be written I hope you will disregard the format and consider solely the content. Pn Feburark 9, 1966, my mother passed away in Fort Walton Beach, Florida, at approximately 1 : 15 A.M. . Since my husband and I didn't have a phone the telephone operator resorted to the Atlantic Beach Police Department. This letter concerns the gentleman on duty that evening, who took the call and delivered the message to me. Since the telephone operator handling the call is a personal friend of mine I can and will speak for her. The patrolman mentioned was in every manner efficient and polite, doubbe checking the information recieved and assuring the operator he knew the location and would deliver the message himself. Within minutes he was at my home and because of his attitude I am writing this letter of gratitude and praise. The news he bought was of course heartbreaking but had he handled it in any other manner then the way he did, it would have been twice as bad. I do not know his exact words , as I MPS quite upset but I do know his tone was gentle, his attitude compassionate and before departing his offer for any assistance was warmly recieved. I would like to say in closing that Atlantic Beach has a police De- partment well worth praise and pride if this man is an example and although the news was not that which I would like to receive daily I am proud ti have been a recipient of such noteworthy service. Please extend my heartfelt thanksto this gentleman as I do not know his name. I remain forever► grateful. Cordially, 1 ? ti3 ne lone aZhnes-Union 3arksonuille3Jonrn»l EVERY MORNING EVENING EXCEPT SUNDAY FLORIDA PUBLISHING COMPANY Publishers JACKSONVILLE, DUVAL COUNTY, FLORIDA STATE OF FLORIDA COUNTY OF DUVAL CITY OF ATLANTIC BEACH, FLORID February 16, 1966 SECTION I—CALL FOR BIDS l;eftlre tilt undersigned authority personally appeared Specification No, 66 INSURANCE COVERAGE Bide will be received by the Cit Commission of the City of Atlanti • beGO , who on oath says that he is Beach, Florida, until 8:00 P.M. Mondal February 28, 1966, for insurance coverag of properties, liabilities and interests c the City of Atlantic Beach, for the peria +�...�,� D {•�. 1_ j�{arortisApril 1, 1966 December 31, 1966, 1n c, -__-' ifS;{fjB;E'__.-I}fid-'cs+R --w�ri#' ,il of The Florida Times-Union, and Aril with specifications and no ac ments pertaining thereto. Bid shall be submitted in a sealer Jacksonville Journal, daily newspapers published at Jacksonville in Duval County s envelope addressed to the CityCommis cion. City Hall, Atlantic Beach, Florida marked "Bid on Insurance Coverage.' and mailed or delivered lb time to W Florida; that the attached copy of advertisement a p Hall, pd ;none City Clerk's•office, City s being Hall, prior to bid time. Premium for the Insurance Policies relating to the several coverages, as '�__ delineated in the specifipatl ts, shalt not be "lump sum" for total coverage, but is to be shown as a separate and distinct item for each policy. Fairth r, the bidder inw shall Indicate if coverage.4 any one or the matter of bids---for _insuranee__coverag�--DZ pr_flg.rtle S more units would be acCeplable. or that the bidder will only acre Overage for the entire line. Bidder shall clearly y., ,,.,,.y ♦ « I,,, •�y, ,/r # Identify the Drcposed cdrrter of each _and-..into-rests--of-- fll�4--.�/�lia --of A ]anti : Item of coverage. by fiti,t,.name and �}w location of home office. ,� lorTo b Beach __ __ _ anvonbfo'e t foyea raeae oils It nto ion wth setons or explanations to c i Whole or in part, and to a sept the bid or bids that, in its Jud nt$t will be the .. Court, to the best interests of the City of Atlantic Beach. Attached: Specifications and Bid Form. r CITY COMMISSIONwas published in rid/. Times_ Union OF CITY OF ATLANTIC BEACH. FLORIDA .eb 1 8 S\iiR 1 9 6 By A. a CRAIG in the issues of �___ �_ City Manager Attest: ADELE S. GRAGE City Clerk ----- t Affiant further says that the said The Florida Times-Union and Jacksonville Journal are each newspapers published at Jacksonville, in said Duval County, Florida, and that the said newspapers have each heretofore been continuously published in said Duval County, Florida, The Florida Times-Union each day, and Jacksonville Journal each day except Sundays, and each has been entered as second class mail matter at the postoffice in Jacksonville, in said Duval County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that he has neither paid nor promised any per- son, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in said newspaper. Sworn to and subscribed before me this lth___ day of _A.D. 19 66 1_1 :1,?!;!!! !? N ry Public, State of Florida at Large. My Commission Expires7$b,1, L967