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01-24-66 v CITY OF ATLANTIC BEACH, FLORIDA COMMISSION MEETING JANUARY 24, 19E6 1. Call to Order 2. Invocation - Rev. C. U. Kendrick, Pastor Neptune Baptist Church 3 . Approval of Minutes, January 10th, 1966 4. Recognition of Visitors 5 . Call for Bids : (a) Garbage truck body (b) Garbage chassis (c) Manhole 040 repairs E . Minutes - Advisory Planning Board (a) Hairston re-zoning 7. Correspondence: (a) Jacksonville Humane Society Reports- November & December, 1965 8. Report of Committee - Search & Seizure Ordinance 9. Report of Attorney re; Water and Sewer Service charges 10. Report on new power line services 11. Report of Committee - Insurance Policies & Invoice - 1966. 12. Approval - Specification & Call for Bids - Police Car 13. Report on Jack Russell Park dedication 14 . Fire and Police Chief 15. City Manager 16. Commissioners 17. Adjourn 3 fie. '�'� .�-�J a—r4-124 1 - _ i�. �a) u 4 MINUTES OF THE MEETING OF THE ATLANTIC BEACH CITY COMMISSION HELD AT THE CITY HALL ON MONDAY, JANUARY 24, 1966, at 8 P. M. Present: William S. Howell John W. Weldon Louis C. Holloway, Jr. Walter J. Parks, Jr. , Commissioners and Frank Thompson, City Attorney A. J. Craig, City Manager Adele S. Grage, City Clerk Absent: D. L. Goodling, Commissioner (Out of City) . The meeting was called to order by the Mayor-Commissioner, Mr. Howell. The Invocation was given by the Reverend Carroll Kendrick, Pastor of Neptune Baptist Church. Minutes of the meeting of January 10, 1966 were approved as written upon motion of Mr. Holloway, seconded by Mr. Weldon and carried. Mr. Howell recognized visitors present and called for any business from the floor not on the Agenda. Mr. C. A. Stonemetz, Attorney for the local Chapter of the Fleet Reserve Association, requested on behalf of their members approval to have their club at 390 Mayport Road, which is located in Business A. This is strictly a private club on the order of the American Legion. Mr. Howell advised he believes the point is that the Zoning Ordinance does not specifically permit this kind of Club in Business A. There was a discussion during which the question was referred to City Attorney Thompson who studied the ordinance and advised that it was his opinion that it was within the meaning of the Ordinance to permit the Club at this location and no action by Commission is necessary. They will have to get permit to make necessary changes to operate. Mr. Harcourt Bull advised he had noticed from the papers that the Commission had passed an Ordinance rezoning certain lots in Blocks 8, 9, 10, 11 and 12. He advised he would like to record opposition to this action - on the basis of the manner in which it was done. He knows the requirements of legal ad were met, but it has always been the practice of the City when rezoning any lot to notify each lot owner, and this was not the case. These lots have been Residence B for at least thirty years and many properties sold and represented for duplex. Thinks City should go back to old procedure in next rezoning of notifying everybody. Mr. Howell advised we appreciate comments and they will be noted in minutes. 4 Minutes 1-24-66 Page #2 Bids were received on Garbage Body and Garbage Truck Chassis. Copies of Certified Proof of Publication covering "Call for Bids" are attached to these minutes and made a part thereof. The bids were as follows on the Garbage Body covered by Specifications #66-1: Square Deal Machinery Co. $7,864. 25 Gaynor Iron Works 8, 310. 00 (Additional bid Body & Chassis) 14, 292.00 Litkenhaus & Associates 6, 384.63 (Does not include containers or interest) Bids on the Garbage Truck Chassis, Specifications #66-2, were as follows: John Deihl Chevrolet Co. $5, 367 .02 (Plus interest) Riverside Chevrolet Co. 5,480. 16 (Plus interest) Massey Motors, Inc. 5, 892.03 Mr. Holloway moved that the bids be referred to a Committee for study and report back at next meeting, seconded by Mr. Weldon and carried. Mr. Howell advised the Commission as a whole together with the City Manager will be the Committee. Meeting of the Committee was set for Tuesday night, January 25th, at 7: 30 P. M. Bids were next received for Repairs to Manhole #40, covered by Specifications #66-3, as follows: B. J. Heilig Contracting Co. $1, 710.00 Art Reinertson Construction Co. 2, 500.00 George M. Notter, Contractor 1,800.00 Jax Utilities Construction Co. , Inc. 2,673.00 Mr. Howell suggested that due to urgency the job be awarded to the low bidder subject to the approval of the City Manager and Commissioner Parks, and the Mayor and City Clerk sign for the City. Mr. Weldon moved that this be done, seconded by Mr. Holloway and carried. The bids were turned over to Mr. Craig and Mr. Parks. Mr. Howell read the minutes of the meeting of the Advisory Planning Board. Relative to the request of Mrs. Bertha Hairston to rezone her Lots 5 and 6, Block 1, Atlantic Beach Parkway, the Board recommended that in view of the numerous changes, up and down, regarding zoning that we adopt a view of status quo until the effect of the new Apartment Complex can be observed in regard to Community attitudes, traffic, and property values. Mr. Holloway moved that the recommendation of the Planning Board be Minutes 1-24-66 Page #3 accepted and that Mrs. Hairston 's request for rezoning be denied, seconded by Mr. Weldon and carried. Reports from the Jacksonville Humane Society for the months of November and December 1965 were received to be filed for informa- tion. Mr. Thompson reported on the Search and Seizure Ordinance proposed for study by Chief Vogel. He stated he sympathized with the police wanting a broadening of powers, but if Ordinance does any more than Florida statutes provides or attempts to give any authority above the statutes then it is unconstitutional and won t work - must have intent to arrest or have search warrant before can search. If Ordinance goes beyond the statutes it is invalid, and if it does not, we don 't need it, and we 'd better stay with the Statutes. Mr. Weldon stated in view of the City Attorney's opinion that this proposed ordinance is seriously questionable as to constitutionality, that he moved no action be taken, seconded by Mr. Parks and carried. As regards the Committee report on sewer, water and garbage charges at the Atlantic Beach Hotel-Apartment Complex which was referred to Mr. Thompson to see if a new ordinance was needed, Mr. Thompson advised that it seems that what the Committee recommended in their report is within the framework of our ordinances. He finds no conflict with existing ordinances, and does not think me need any further ordinance. Mr. Craigpresented a report on the meeting he and Mr. Goodling had with Mr. Cyrus Washburn of the City of Jacksonville Electric Department regarding transmission lines and the metered service at the Hotel-Apartment Complex. The matter was discussed at length following which Mr. Parks moved that the City Manager 's report be put in writing and be attached to these minutes and made a part thereof for possible future review and consideration, seconded by Mr. Weldon and carried. Copy of report is attached to these minutes and made a part thereof. The Committee appointed to review the insurance policies reported that policies covering workmen's compensation, false arrest, public officials bond, public employees blanket bond coverage on money and securities are all in order. On the mobile equipment floater there needs to be some changes as some equipment has been replaced - needs updating with proper names and serial numbers. Under comprehensive liability one vehicle needs to be deleted and two others need to be corrected. These changes would reduce the premium about $200.00. On the schedule for institutional coverage which provides for fire and vandalism on the improved properties of the City the Committee thinks it needs to be 4 Minutes 1-24-66 Page #4 updated slightly in some areas, primarily the addition made to the police and fire station - and this will produce some slight additional and some reductions. Mr. Howell suggested we pay premiums of public official bond, workman 's compensation, money and securities and false arrest but hold other policies until we get absolutely updated. There was a lengthy discussion as to agent, expiration and method of placing insurance. The insurance committee as set up by Resolution in 1958 has handled our insurance coverage yearly. Mr. Weldon advised he had not hard of this committee. He also stated he had made investigation of Neptune Beach - has not checked various items but their coverage as he understands is approximately 1/2 of the cost of the City of Atlantic Beach; that it may' be they don't have as complete coverage as we have, but certainly bears investigation as to why the tremendous difference. There was further discussion as to types of insurance following which Mr. Weldon moved that a committee be appointed to give some further study to these poli- cies with the view of submitting to bid exactly as we do in other cases involving large expenditures by the City, seconded by Mr. Holloway. After discussion as to the Committee, Mr. Howell put the question and the motion carried. The Committee consists of Rob Rosborough, Henry Holcomb and Mayor Howell who will study and investigate the policies and report back at next meeting. Mr. Craig presented the specifications and "Call for Bids " on new police car and requested approval. It was decided to study specifications either after tonight's meeting or at committee meeting of the Commission Tuesday night, the 25th, in order to get out the call for bids. Mr . Craig reported that the Jack Russell Memorial tablet is in place and the area surrounding has been graded and seeded with grass.He advised that Mrs. Thelma Keith is going to talk with Mrs. Russell to get some important events in Jack Russell 's back- ground and determine if there is an important date which would be appropriate time for the dedication. Mr. Parks moved to continue to next time pending getting desired information, seconded by Mr. Holloway and carried. Chief Vogel presented Fire Department report for 1965 with 1964 comparisons and the police dockets for January 10, 17, 24, 1966 which were received for information and filing. There was a discussion of devices for capturing dogs, and the Chief advised that the Humane Society is down 3 days a week now. t '. Minutes 1-24-66 Page #5 Mr . Craig reported that the Fire Department alert system which was recently put in has proven remarkably satisfactory and justified the expense. He also reported they have been working to correct some shoulder situations and also some drainage im- provements. Mr. Parks commented on pot holes caused by rains - but is satis- fied Public Works Department will catch up as soon as weather improves. Mr. Holloway moved that Resolution #66-1 be passed thanking the Expressway Authority for the new bridge over the Intracoastal Canal, requesting that proper lighting be provided at approaches, and that the new road improvement to Atlantic Blvd. and Mayport Road will be accomplished in near future and not cut out of program. Mr. Weldon seconded with suggestion that we include fact that numerous accidents demonstrates clear need for improved facilities. Mr. Howell put the question and the motion carried. Copy of Resolution #66-1 is attached to these minutes and made a part thereof. There was further discussion of the Atlantic Blvd. and Mayport Road expressway project. Mr. Harcourt Bull advised that he thinks a representative of the Greater Jacksonville Open will be down to talk with the Commission to make plans for closing some streets, traffic, parking, etc. Mr. Weldon stated that we have discussed and thinks everybody is in accord that we want to cooperate. Mr. Howell presented renewal agreement on radio operation between City of Atlantic Beach and City of Neptune Beach. Mr. Holloway moved that the Mayor and City Clerk be authorized to sign the agreement for Atlantic Beach, seconded by Mr . Parks and carried. There being no further business Mayor Howell declared the meeting adjourned. • tt Wil iam .. Ho ell ATTEST: Mayor-Commissioner LcLLQA • /'_ Adele S. Glage City Clerk • the. loribatimes-lanion 3uc&sonuiie3ouruut EVERY MORNING EVENING EXCEPT SUNDAY FLORIDA PUBLISHING COMPANY Publishers JACKSONVILLE, DUVAL COUNTY, FLORIDA CITY OF' ATLANTIC BEACH, FLORIDA January 6, 1966 SECTION 1—CALL FOR BIDS Specification No. 66-1 STATE OF FLORIDA ) GARBAGE BODY ( Sealed bids will be received by the COUNTY OF DUVAL ) City Commission of the City of Atlantic Beach, Florida, until 8:00 P. M. (E.S.T.) Monday, January 24, 1966, for furnishing one (1) new 16 Cu. Yd. Rear Loading Refuse on Garbage Body. Before the undersigned authority personally appeared All material and equipment furnished. and all work performed, shall be in strict accordance with the specifications and contract documents pertaining thereto, , who on oath says that he is which may be examined or procured at the City Clerk's office, City Hall, Atlantic Beach, Flor • Each bid should . .ed to the ManagiTi_-_Retcs'3111___Ad_V_ertising of The Florida Times-Union, and City Coninussion. A; Florida, marked "Garbage • livered to the City Clerk' than 8:00 1P. M. (E.S. i .,uary Jacksonville Journal, daily newspapers published at Jacksonville in Duval County, The City reserves informalities in any ',waive or all bids in whle Jr any Florida; that the attached copy of advertisement, beinga or without cause, and/. - . whe bid that in its judgment or the best interests of the City of Atlantic T Beach. Legal___Notice _ CITY COMMISSION OF THE FCITYLORIDA OF ATLANTIC BEACH, �+ 1,, in the matter of Call___for-___Bide_. $ 1 Bide for urni sh- By A. J, CRAIG City 12maser ATTEST: 1111777 ADELE S.()RAG4 __one new 16__Cu Id. Rear City Clerk Loading_--Refuse on__Garbage Body_,--_-- in the Court, • was published in The Florida Times-Uni_o I in the issues of danuar ___11_,___1966 Affiant further says that the said The Florida Times-Union and Jacksonville Journal are each newspapers published at Jacksonville, in said Duval County, Florida, and that the said newspapers have each heretofore been continuously published in said Duval County, Florida, The Florida Times-Union each day, and Jacksonville Journal each day except Sundays, and each has been entered as second class mail matter at the postoffice in Jacksonville, in said Duval • County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that he has neither paid nor promised any per- son, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in said newspaper. Sworn to and subscribed before me this ll day of triP if annar_y A.D. 1946_- THE aJ f'N 1 n n 1)/Notary Public, State of Florida at Large. C� �F ATLANTI My Commission ExpiresF'eb. 1 s.-__194 BEACH • ahe3rloriar��im¢$-inion ,3urksonuttk ouruat EVERY MORNING EVENING EXCEPT SUNDAY FLORIDA PUBLISHING COMPANY Publishers JACKSONVILLE, DUVAL COUNTY, FLORIDA STATE OF FLORIDA COUNTY OF DUVAL Before the undersigned authority personally appeared an 5, W• B. Goodloe -,1;., FOR BIDS , who on oath says that he is �'jss.z } - ..,wig Rbe Ire eivedSlby the Se 31E t Ibe G�ty of Atlantic Manager, Retail Advertisingfl18:00 P. M. (E.ST) � � __ of The Florida Times-Union, and :� I%6, fer mrmsh. -' �• d Truck Chassis. • cot furnished. shall be in Jacksonville Journal, daily newspapers published at Jacksonville in Duval County, specifications pertaining ed or pro- cured 'at ��: B.rk'a office• City Florida; that the attached copy of advertisement, being a H tka tl `, iaa, �.;"•, dressed to the Legal Notice �� _l� �1Each. Flor- (ida.3fa9.'rYt'� $'ruck Chassisce hi tllt-Ctq� Clerk's office rhE e A, ft-M., (E.S.T.) Mon- in the matter of Call For Bids for Garbage Truck Chassis . Dir, • a` a�e be fsbt tot or - ---- h�lormahfua n y,�id; to refect any or e i; bids Ut..whole J $ art, kith he bv1 a.abe,tt c..causes andler to accept the for the be ttltnta�f,Ata`rRE &ihenCftyll ofe Atlantic 5e.ach. -., '' QDlfMISSION -- - CIRTY OF ATLANTIC BEACH, By A.J. CRAIG• In the Court, City Manager r ATTEST: ADELE 5 GRACE cityClerk, was published in The Florida Times Union in the issues of Jauary___117___1966-_____ Affiant further says that the said The Florida Times-Union and Jacksonville Journal are each newspapers published at Jacksonville, in said Duval County, Florida, and that the said newspapers have each heretofore been continuously published in said Duval County, Florida, The Florida Times-Union each day, and Jacksonville Journal each day except Sundays, and each has been entered as second class mail matter at the postoffice in Jacksonville, in said Duval County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that he has neither paid nor promised any per- son, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in said newspaper. Sworn to and subscribed before me this 11th day of h ] n ary .D. 1966 tig T n �� Nota Public, f� State of Florida at Large. 66 My Commission Expires F-e , 1, 19 7THE CITY VAT, .LPJTIC BEACH .., 16 . January 24, 1966 REPORT ON ELECTRIC SERVICE WITHIN ATLANTIC BEACH On January 14th, the City Manager and Commissioner Goodling met with Mr. Cyrus Washburn in his office in City of Jacksonville Department of Electric and Water Utilities for discussion of several subjects, as follows: 1. The question of underground Electric Transmission Lines within Atlantic Beach, as presented by Mr. Waldo Stockton's letter dated January 6, 1966. Briefly, Mr. Washburn indicated that they are not prepared at this time to undertake this type of modernization in Atlantic Beach. He and his Engineering Staff were pleased to inform us in detail regarding this type of project, including discussion of difficulties encountered such as breakdown of insulation in cables now available for trans- mission at 4 KV and 25 KV levels. Further, they noted that they do provide service to suitably constructed underground distri- bution systems such as that being installed in the Atlantic Beach Apartments and Hotel Complex. The "Service" in such cases being above ground. 2. We then entered into discussion regarding possible advantage or disadvantage to the City of Atlantic Beach through possible installation of a single electric meter at the 100 unit Atlantic Beach Apartments in lieu of an individual meter for each unit. Mr. Washburn discussed the background of negotia- tions between the owners, Culverhouse and Winston, (through their attorney, Mr. Crabtree) . Then stated that finally, despite the well established policy of "a meter for each apartment-unit" it was agreed that one meter could be used. This would olcourse entail some reduction in charge per kilowatt hourfabove certain demand levels . However, Mr. Washburn conceded that a measure of economy would accrue to the Electric Department through reduction in number of installations" in maintenance,, in meter- reading and in cut-on and cut-off expenses. As to difference in our Utilities Tax volume with one meter and scaled down kilowatt-hour charge, as compared with 100 meters on nominal residential rate, we were shown rate study sheets which they had developed in their evaluation of the project. These studies indi- cated somewhat less income to the Electric Department if all current is supplied through one meter; however, their calculated annual income in either case would approximate $30, 000 .00 with all apartments continuously occupied. It was noted that a realistic view would suggest 80% occupancy with corresponding reduction of income. Thus the Atlantic Beach 10% Utility Tax might range between $3, 000 .00 and $2,400 .00, and by reference to their income comparisons - one meter, or 100 meters,— our tax accrual might be decreased "$150.00 to $250.00 per annum" . We, Goodling and Craig, deem this to be reasonable and acceptable in view of the Atlantic Beach Garbage, Sewerage and Water ordinances providing special reduced unit rates for apartment buildings. 3 . We questioned Mr. Washburn regarding reports that his office was contemplating a modernization of certain transmission and distribution lines in Atlantic Beach. He stated they plan, for summer of 1966, the installation of a 25 KV (25, 000 volt) transmis- sion line, from the substation on Ahern Street, northward on Ocean Boulevard to 15th Street, then west to Selva Marina Drive. This will provide better distribution to the entire area north of eleventh street and will correct the fault of radical current fluctions in all Selva Marina Subdivisions. This new line will also radically reduce the load on existing 4 KV (4160 Volt) transmission lines which serve the area between Ocean front and Sherry Drive from Atlantic Boulevard to Eleventh Street, thus improving service in that area . Further, they plan that as soon as possible, and not beyond two or three years in completion, all transmission lines will be 25 KV in lieu of the present 4 KV and the substation on Ahern Street will be abandoned. Further, in connection with immediate modernization of transmission and distribution north of Eleventh Street there will be replacement of the old type of incandescent lights in that area, and along Ocean Boulevard, with modern photocell controlled street lights. A. J. Craig, City Manager s RESOLUTION NO. 66--1 WHEREAS, recent completion of the Atlantic Boulevard (State Road 10) bridge over the Intracoastal Waterway constitutes a great improvement in vehicular access to Atlantic Beach and adjacent communities, and WHEREAS, further improvement of Atlantic Boulevard, by four-laning and easement of curves, has become an urgent necessity due to obsolescence of that route and increase of traffic thereon; which improvement has been provided for in plans of the Jacksonville Expressway Authority NOW, THEREFORE BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, that, This City Commission does, on behalf of the people of the Aity of Atlantic Beach, hereby express to the Jack- sonville Expressway Authority our heartfelt thanks and most earnest appreciation for the consummation of a much needed and long awaited improvement in the highway approach to this City, and further, The City Commission expresses, on behalf of the people, its great interest in the early furtherance of plans already prepared by the Expressway Authority to modernize additional sections of Atlantic Boulevard, and of Mayport Road (State Road ALA) , and finally, To express the hope of all the people in the Beach Communities that the improvements herein mentioned and early installation of suitable and adequate lighting on the new bridge may continue to occupy a preeminent position in the allocation of funds by the Jacksonville Expressway Authority, and A w V Page 2. BE IT FURTHER RESOLVED, that this Resolution be sent to the Jacksonville Expressway Authority and copies forwarded to the Florida State Road Depart- ment and to County Commissioner Bob Harris. * * * * * * * * Passed by the City Commission on January 24, 1966. Attest: Adele S. Grage, City Clerk SEAL