01-14-63 v ee
CONMISSION MELTING
CITY OP ATLANTIC BEACH, FLORIDA
ZIANUARY 14, 1963
AGENDA
MICROFILMED
(1) Call to Order
(2) Minutes of Regular Meeting of December 1O, 1962, and
Special Meetings of December 19, 1962, and December 27, 1962.
(3) Recognition of Visitors.
(4) Advertise for Bids:
(a) Police Car
(b) Used Motor Grader and trade in Huber-Warco Maintainer.
(c) Gasoline and oil for 1963.
(5) Set date Assessment Hearing on Sanitary Sewer Project
Mayport Road and Atlantic Boulevard.
(6) Recommendation on Heating and Air Conditioning Proposal
for City Hall.
(7) Recommendation request for Day Nursery - 270 Mayport Road.
(8) Monthly Report - Department of Public Safety
(a) Police
(h) Fire
(9) Request for Building Permit - Addition to residence.
(10) Correspondence:
(a) Florida League of Municipalities on Cigarette Tax increase.
(b) Letters Secretary of State and State Treasurer.
(11) Ordinances:
(a) Amendment - Garbage Ordinance.
(b) Amendment - Zoning Ordinance.
(12) Request for Sign Permit:
(a) 140 Mayport Road - New Business.
(13) Resolution to pay 1962 Budget Item for Street Lighting in
the amount of $2,357.27 from. Unbudget Reserve Account.
(14) Authorization for Consulting Engineer to prepare specifica-
tions for 1000 gpm water pump and sewage lift station pumps
for Lift Station C.
(15) Commissioners
(16) Adjourn
a
MINUTES OF THE MEETING OF THE ATLANTIC BEACH CITY
COMMISSION HELD AT THE CITY HALL ON JANUARY 14, 1963,
AT 3x00 P. M.
Present:
Henry G. Isaacs
J. B. Claiborne
Preben Johansen
C. B. Lawrence, Jr.
Chas. R. Moore, Commissioners
and
Frank Thompson, City Attorney
John R. Printon, City Manager
Adele S. Grage, City Clerk
Absent: None
The meeting was called to order by the Mayor-Commissioner,
Mr. Isaacs .
The minutes of the regular meeting of December 10, 1962,
and the special meetings of December 19, 1962, and Dec-
ember 27 , 1962, were approved as written on motion of
Mr. Moore, seconded by Mr . Johansen and carried.
Mr . Isaacs recognized visitors and called for any business
from the floor not on the Agenda. There was none.
Mr. Printon requested authorization to call for bids on:
(a) Police Car
(b) Used Motor Grader and trade-in Huber-Warco Maintainer
(c) Gasoline and oil for 1963
(d) Heating and Air Conditioning the City Hall
As to the Police car, Or. Printon suggested that we get
a light-weight automobile between the standard and compact
cars to replace the 1961 model that we now have. The matter
of the police car was discussed at length, as well as the
motor grader and the 1963 requirements of gas and oil. Mr.
Moore moved that the City Manager be given authority to
advertise for bids on:
(a) Police Car
(b) Used Motor Grader and trade-in Huber-Warco Mai.ntair
(c) Gasoline and oil for 1963
(d) Heating and Air Conditioning the City Hall
Seconded by Mr . Claiborne and carried.
Mr. Printon presented a proposal for heating and air condi-
tioning of the City Hall with a 5 ton Bryant blower system
with heat strips, or equivilent. There were also proposals
Minutes 1-14-63 Page #2
submitted for other types of heating and air conditioning
equipment, but the comittee recommended the use of the
electrical type of heating and cooling system as it is a
more economical operation for the City. The matter was dis-
cussed at length and it was decided that we should call for
bids, giving definite specifications. It was the consensus
of opinion that the City Manager be directed to call for
bids for heating and air conditioning the City Hall, using
the specifications as recommended by the committee in the
above-mentioned proposal and that this be added as (d) under
Item 4 on the Agenda.
Mr. Printon again presented a request for a day nursery to
be located at 270 Mayport Road. This matter was turned
over to the City Manager and Mr. Thompson, the City Attorney,
to get together and determine if this usage is the type of
service permitted in this zone and if it is so determined,
that Mr. Printon is authorized to grant the permit.
Report for the month of December, 1962, was received from
Police Chief McClung and filed.
Report of the Fire :.Jepartment for the year 1962 was presented
from Chief William S. Howell and filed.
Mr. Printon presented a request for a building permit for
addition of a room to a residence on Seventh Street. At
the time the original house was built, there was a 5 foot
side line restriction, but at a later date, this was changed
to 71 feet. The additional room would simply carry out
the line already established by the house of 5 feet from the
side line, but it was questioned whether that would be
acceptable or should it be 71 feet as now required. There
was a question of whether this came under the hardship clause
and also as to whether it was a case that should be referred
to the Board of Zoning Appeals. Mr. Printon is to get further
information as to whether it comes under the hardship clause
and make recommendations at the next meeting. Mr. Moore
suggested that definite precedents should be established
in order that people may know what they can and cannot do.
A letter was read from the Florida League of Municipalities
advising that if the cigarette tax is increased, it will
boost the income to the cities. This increase is to be
proposed to the State Legislature.
Mr. Isaacs advised that he was calling a meeting for Tuesday
night, January 22nd at 7x30 P. M. for consideration of proposed
legislative action and any interested citizens would be wel-
come to attend.
Minutes 1-14-63 Page #3
A letter was read from the Secretary of State and State
Treasurer on the Municipal Firemen' s Retirement Fund.
They suggested a meeting with the City Officials and State
Representatives on the matter, as it was difficult to
handle by mail. Mr . Lawrence felt that we were letting a
fund that the City could use be bypassed. It was brought
out in the lengthy discussion that this is the same pro-
cedure as was gone through in previous years on this sub-
ject and requires employees to contribute to the fund,
together with trust boards and special accounts, etc. It
was also brought out that it does not cover volunteer
firemen, but only paid firemen. It was decided that Mr.
Lawrence and Mr. Printon get together and study this matter
and make necessary recommendations.
An Ordinance amending Garbage Fee Ordinance was presented
in writing for passage on first reading by title only.
Mr . Claiborne moved that the Ordinance be adopted on first
reading by title only, seconded by Mr. Moore and the call
vote was:
Aye: Claiborne, Johansen, Lawrence,
Moore and Isaacs
Nay: None
whereupon the Mayor declared said Ordinance passed on first
reading by title only and set January 28th at 8: 00 P. M. as
the date for Public Hearing.
Mr . Isaacs next presented an Ordinance in writing amending
the Zoning Ordinance for passage on first reading by title
only by changing Zoning Map on a parcel of land lying on
the northwest corner of Penman Road extended and Atlantic
Boulevard being a part of the Castro Y de Ferrer Grant as
recorded in O/R Book 1031-1, from Business AA to Business B.
Mr . Lawrence moved the passage of this ordinance on first
reading by title only, seconded by Mr. Claiborne and the
call vote was:
Aye: Johansen, Lawrence, Moore, Claiborne
and Isaacs
Nay: None
whereupon the Mayor declared said motion carried and said
Ordinance passed on first reading by title only and set
February 11th at 8: 00 P. M. for Public Hearing on said
Ordinance.
;*-
Minutes 1-14-63 Page #4
Mr. Printon presented a request for permit for a sign to
be erected at 140 Mayport Road. Mr. Printon advised that it
was a business sign, that it does not present any traffic
problems and complies with all our requirements. Following
a discussion, Mr. Claiborne moved that the permit be granted
seconded by Mr. Lawrence and carried.
Mr. Printon presented a bill from the City of Jacksonville
covering the installation of the new street lights and ad-
vised that the bill came in too late to be paid from the
1962 Budget, of which it was a part. It is not included in
the 1963 Budget and Mr. Printon asked the passage of a reso-
lution to set up this item for payment from the 1963 Budget
whereupon Resolution 63- 1 was presented, approving the
transfer of $2, 357 .27 from Account 5201 to Account 1011 in
the 1963 Budget to 'cover payment of the above-mentioned bill.
Mr. Lawrence moved the adoption of this resolution, seconded
by Mr. Moore and carried. Copy of Resolution 63-1 is
attached to these minutes and made a part thereof.
Mr. Printon requested authorization to have our Engineer,
Mr. Parks, prepare specifications for a 1, 000 gpm water pump
and also sewage lift station pump for Lift Station C. The
pump in Lift Station C which needs replacing is the only one
of that type used in the sewer system. The matter was dis-
cussed, following which Mr , Johansen moved that the Engineer
be authorized to prepare specifications as requested,
seconded by Mr . Lawrence and carried.
Mr . Claiborne requested an Executive Session of the Commission
at the close of this meeting.
Mr. Moore suggested that an inspection be made of the cave-ins
in back of the seawall as there are some, especially in the
vicinity of Third Street, that are a hazard and it was
agreed that Mr. Printon look into the situation.
It was stated that Mr. Lawrence will ask additional people
to serve as members of his seawall and beach erosion committee.
Mr. Isaacs declared the meeting adjourned to meet again in
special session on January 22nd, 1963, at 7 :30 P. M.
(-2L>
Attest: Henry G. cs, Mayor-Commissioner
,VAL-4
Adele S. Grage, City Cl
RESOLUTION #63-1
WHEREAS, the City Commission of the City of
Atlantic Beach, Florida, in adopting the 1962
Budget, provided funds for the installation of
ce-tain Street Lights within the City, and
WHEREAS, the Jacksonville Electric Company did
not present a bill for payment for the construc-
tion of said Street Lights until January 4, 1963,
and
WHEREAS, year-end unexpended fund balances are
transferred to the General Fund Unbudgeted Reserve
Account #5100,
NOW THEREFORE BE IT RESOLVED THAT the City Commis-
sion of Atlantic Beach, Duval County, Florida, does
hereby approve the transfer of $2, 357 . 27 from
Fund #1050 to Fund #1011.
* * * * * * *
Passed by the City Commission on January 14, 1963.
Attest:
(e_c&J&L g w , _
Adele S. Grage, City Clerk
(SEAL) /