12-14-64 v City Commission Meeting
AGENDA
411 December 14, 1964
1; Call to order
2. Invocation
3 . Minutes of regular meeting November 23, 1964#
and Special Meeting November 30, 1964
4. Opening of Bids
a. Loader-Backhoe machine
5 . Recognition of Visitors.
6. Public hearing-1965 Budget and Ordinance to cover.
7 . Reports:
a. A-1 Television, Inc.
b. Negotiations on Lot 47 , Saltair (Park site)
c. Report on Tax Assessor-1965
d. Selva Marina-Club License
e. Water Connection-Neptune Beach
f. Report on water tank repair and repainting.
g. Relocation traffic light-Mayport Rd.
h. Report on Park sprinkler system
+ 8. Approval Building Permits
a. Humble Oil Co.
b. Pentecostal Holiness Church
c. Plans and estimate-Fire Station addition
9. Recommendations-Advisory Planning Board- Rezoning
Lot 2, Blk. 17
10. Ordinances
a. Dog Ordinance
11. Jacksonville Humane Society-October 1964 report
12. Police & Fire Chief
13. Taxes 1963 and 1964 - Robert Mt. Pisgah Church
14. Approval of purchase from Acct 3201:
12 water meters boxes
15. City Manager
16. Commissioners
17 . Ad j our n
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MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY
COMMISSION HELD AT THE CITY HALL ON MONDAY, DECEMBER 14TH,
1964 AT 8 P.M.
Present:
George R. Olsen
Chas. R. Moore
Don Goodling
Walter J. Pakrs, Jr.
John W. Weldon, Commissioners
and
Frank Thompson, City Attorney
A.J. Craig, City Manager
Adele S . Grage, City Clerk
The meeting was called to order by the Mayor-Commissioner,
Mr. Olsen.
The Invocation was given by Commissioner Parks.
There being no corrections in the minutes of November 23rd,
1964 they were approved as written. Mr . Goodling inquired as
to whether Mr . Minchew' s letter on tax assessment for 1965 was
attached to the, minutes:of November 23rd, and was advised that
we had to write him for additional information and the letters
would be made a part of to-night 's minutes.
There being no additions to the minutes of November 30th, 1964
they were approved as written.
Bids were opened on the loader-backhoe machine. Certified proof
of Publication covering "Call for Bids " on the loader-backhoe
machine is attached to these minutes and made a part thereof.
The bids were as follows:
Pal Equipment Co. , Inc. $15, 955. 00
Square Deal Machinery,Inc. 13, 286.69
State Tractor & Equipment 16, 000.00
Florida Equipment Co. 13,608.75
Jacksonville Tractor Co. 13, 420. 00 (bid plus interest)
Mr. Goodling moved that the bids be received and referred to
the awards committee for tabulation, study and recommendation
at the next regular meeting, seconded by Mr. Moore. Mr. Weldon
asked if there would be further bikals that might have postmark
before 8 P.M. and it was advised that we have corrected the
wording on our Call for Bids and there will be no further bids
received. After discussion the question was put and the motion
carried. Mr. Olsen turned the bids over to Mr . Goodling, Mr.
Craig, Mr. Hilliard and Mr . Parks to act as Awards Committee.
Minutes 12-14-64, Page #2
Mr. Olsen recognized visitors and called for any business from
the floor not on the agenda.
Mr. J.B. Morris of Brule 'Incinerators requested the Commission
to re-open consideration of the incinerator at the Pic 'N Save
buildicg. He advised that they thought the only question was
as to whether the incinerator could be put in the easement, and
did not know that they needed to get permission to install it
on the inside. It has been installed on the inside since, he
stated,the former City Manager had given verbal permission to
install the incinerator, but could not give permission for the
use of the easment. Mr. Setzer has been notified to have the
incinerator removed.Mr.Mocre" Move83bthatliwe reconsider the pro-
posal to put the incinerator on the inside of the building. He
stated that he personally can see no objection and thinks it an
advanced step that should help the City on garbage collection,
and that there has been no complaint, to his knowledge,about the
operation. of the one installed at Winn-Dixie, Neptune Beach.
Mr. Weldon seconded the motion to get it on the floor for con-
sideration. There was a lengthy discussion in which it was
brought out that the committee reported negatively on allowing
installation in the easment. Mr. Craig advised that the South-
ern Standard Building Code does not cover this type of inciner-
ator, and that he has studied the plans on the Pic 'N Save build-
ing and can find no notation on the incinerator at all. There
was further discussion following which the question was called
and the roll call vote on motion to reconsider was:
Aye: Goodling, Moore, Weldon
Nay: Parks, Olsen
Whereupon the Mayor declared the motion carried and the matter
up for reconsideration.
It was the consensus of opinion that the matter should not be
carried over, but to best interests of all to make a decision
without further delay. The above motion does not repeal the
committee 's decision, but brings the matter before the Commiss-
ion fpr reconsideration. Mr. Goodling moved that the incinera-
tor as proposed be allowed in the Pic 'N Save building, second-
ed by Mr. Moore. Mr. Weldon proposed an amendment to the motion-
so that will be no future misunderstanding to define "as pro-
posed" to mean installation of incinerator inside building so
that it is enclosed as it now is". Mr. Goodling and Mr. Moore
accepted the amendment as stated. There was a further lengthy
discussion in which it was brought out that we want to support
and encourage industry,butit is also duty to protect home owners.
The installation was made in violation of the plans submitted
and approval now might present a future precedent. Mr. Moore
feels it is possible to be wrong and can change mind, and would
Minutes 12-14-64, Page #3
like to see this worked out to the best interests of all con-
cerned. It was brought out that if it was not operated proper-
ly it could be closed down until operation corrected. Mr.Parks
stated that we are being asked to approve of a fact accomplished
which we disapproved of originally. Following further disc+a:s-
sion the question was put and the vote was:
Aye: Moore, Weldon
Nay: Parks, Goodling, Olsen
Whereupon Mr. Olsen declared the motion not carried and direct-
ed that they proceed with the removal of the incinerator as
previously notified.
The Budget for 1965 was next presented for Public Hearing. Cert-
ified copy of Proof of Publication covering the notice of this
Public Hearing is attached to these minutes and made a part
thereof. Mr. Olsen read parts of the budget by departments and
total figures, and stated that the millage shown is merely an
estimated millage and cannot be positively determined until the
completion of the 1965 tax roll. Mr. Olsen then opened the meet-
ing for Public Hearing on the Budget as proposed. Mr. Goodling
suggested that the amount as proposed for Account 101 be in-
creased to include the $9, 143.00 shown under Account #123
to be transferred from "unbudgeted reserve " and that no amount
be set up for revenue under Account #123. Also that the figures
shown in explanatory paragraph be estimated to reflect revenue
for Account #101 needed from 1965 taxes for this budget as
$59, 500.00. As no one appeared either for or against the Mayor
declared the Public Hearing closed. Whereupon Mr. Goodling
moved that the change increasing account #101 to $59, 500.00
and also the reflected changes as suggested therewith be made
seconded by Mr. Parks and carried. This will not affect total
bidget revenue as proposed and Mrs. Grage advised that she will
make the correction on this revenue page in preparing the
budget ordinance. Mr. Weldon then moved that Ordinance #20-64-8
with changes in the revenue page as just approved by the Com-
mission be adopted on first reading by Title only, seconded by
Mr. Moore and carried. Mr. Thompson advised that since Decem-
ber 27th is on Sunday, that it will be in line to hold the
second and final reading on Monday, December 28th. Mr. Olsen
then set the time for Public Hearing on said Ordinance #20-64-8
for Monday, December 28th, 1964 at 8 P.M. Mr. Goodling asked
that the City Attorney confirm that everything is in accordance
with the City Charter, and Mr. Thompson advised that he thinks
so.
Mr. Olsen read a letter from Mrs. Blondheim, Postmaster-Atlantic
Beach, thanking the City for repainting the parking lines e4
the Postoffice.
•
Minutes 12-14-64, Page #4
An invitation was read from the USO inviting the Commission
to a get-together for the Volunteers to be on Thursday night,
December 17th, 1964 at 8 P.M. Mr, Craig will represent the
Commission at this function.
The request of the A-1 Television, Inc. for a franchise was
next considered. Mr. Craig reported that there were still too
many details that need to be worked out, and that it is recom-
mended that the matter not be considered at this time. Mr.Good-
ling Euggmstred that the matter be tabled until such a time as
the applicant has more specific details, Mr. Thompson advised
that a franchise for over 4 years could not be granted without
a freeholders election, anyway.
On Lot 47 , Saltair the owner has been out of the city and will
try and have a decision made in the near future. Mr. Craig
will keep posted.
Mr. Craig advised that he has received no answer from the other
assessors but that we had received a letter from Mr. Minchew
stating that he would make no changes in his letter of Novem-
ber 21st, 1964 as he had taken into consideration that part of
assessment as covered by the paragraph which was omitted from
our original letter. Copies of Mr. Minchew's letters of Novem-
ber 21st, 1964 and December 1st, 1964 relative to the assess-
ment program for 1965 are attached to these minutes and made a
part thereof. Mr. Craig will follow up on his letters to the
other assessors.
Mr. Thompson advised he will try and have something for us on
the Selva Marina Club license by the next meeting.
Mr. Parks reported on the proposed water connection with Nep-
tune Beach and advised that Mr. Craig has done considerable re-
search on the matter and found it had been advanced previously.
Mr. Craig has also found the most advantageous point of connec-
tion. Since both the Florida State Board of Health and the
State Road Department are agencies we will have to have approv-
al from and co-operate with, Mr. Parks has written the Board of
Health and they have advised by letter that they have studied
the two systems and that their records have produced no reason
for objection to such a project,and they agreed that it could
be a benefit to both municipalities and requested that they be
kept advised of latest developments. Mr. Parks contacted the
State Road Department engineer, Mr. Tompkins to-day, and find
they will be warm to-ward the idea, and advised that they would
desire that the work be accomplished at the time when the pro-
posed improvements are made on Atlantic Blvd. between Pablo
Creek and Third St.- not before and not after, There was lengthy
discussion of the matter during which Mr. Craig advised that
Minutes 12-14-64, Page 45
that he would recommend that work be done by contract, due tO
our having to cross under a state highway. Mr. Craig has talked
with Mr. George Haslett, Neptune Beach Public Works supervisor
and he is very receptive to the idea. After further discussion
Mr. Weldon moved that the City Manager and such committees as
may be appointed by the Mayor be authorized to take the matter
up with Neptune Beach authorities and if receptive, draw up
plans for present and look toward future completion of project,
seconded by Mr. Moore and carried. Mayor Olsen appointed Mr.
Parks and Mr. Craig to carry out wishes of the Commission and
check with Neptune Officials. It was brought out that this is
just interconnection of water systems for emergencies, and has
nothing to do with "consolidation".
Mr. Parks reported on the water tank repairs and repainting,
advising that we have received report from the Pittsburgh Test-
ing Laboratories dated November 19th. They also advised quanti-
ties of paint needed for inside and outside tank painting. Mr.
Parks believes it is to best interest of the City to proceed
with the work as recommended in so far as minor structural re-
pairs, cleaning and painting of the tank, and recommends that
the City purchase the materials that it desires used, but call
for bids and let contract for the cleaning, repairs and paint-
ing. Mr. Parks moved that we advertise for bids to be received
at the next meeting on the cleaning, repairing and painting, and
that the City buy the materials for the work to be done, second-
ed by Mr. Weldon and carried.
Mr. Craig reported that he had been advised by the State Road
Department that they were receptive to the relocation of the
traffic light on Mayport Road, but plans are not yet complete
and will have to wait and see if light is available.
Mr. Craig reported that he had requested quotations for five
apparent dealers in sprinkler equipment, but had only received
a price from Moore Utility Supply Co. of $144. 35 for plastic
pipe, fittings and sprinkler heads. Mr. Craig was directed to
go ahead with this project if in his judgement he felt it feas-
ible. Mr. Parks offered the use of his catalogs on this subject.
Mr. Craig presented an application from Humble Oil Co. for a
permit to build a service station on northeast corner of Royal
Palms Drive and Atlantic Blvd. for proposed valuation of
$22, 000.00. Mr. Craig advised that he has studied the plans
carefully and made certain notations on them including allowing
a modular sign heighth of not over 30 feet- which is heighth of
the Texaco sign, and correcting re-enforcing rod size and re-
quiring a continuously poured lintel. There was a discussion
of the plans following which Mr. Craig recommended the approval
Minutes 12-14-64, Page #6
of application for permit, and that permit be issued subject
to the changes made by him. Mr. Goodling moved that approval
be given in line with the City Manager 's recommendations, sec-
onded by Mr. Moore . Mr. Parks offered an amendment that mo-
tion specify "upon owners and developers of the property avail-
ing themselves of the City water and sewer services ". Mr. Good-
ling and Mr. Moore accepted the amendment to the motion. There
was a lengthy discussion as to availability of the two services
and how they would be provided. Mr. Thompson advised that the
permit would ba issued conditioned upon the sewer and water
services first being arranged for. Mr. Blow advised that the
services would be there, that the developers would bring it to
the location under City supervision and when finished it would
belong to the City. After further discussion Mr. Olsen put the
question and the motion carried.
Mr. Craig next presented an application for permit from the
Pentacostal Holiness Church for plans for a church building at
cptne, of Levy Rd. and Main St. Mr. Craig advised that sewer
service is not available, and they will have to get permit for
septic tank, otherwise he has studied plans and recommends ap-
proval of permit, and since it is a church that there be no
charge for the permit. After study and discussion Mr. Moore
moved the permit be granted as recommended by the City Manager,
seconded by Mr. Weldon and carried. Mr. Parks advised that
in order to be consistent with State statutes that all build-
ings that are used for public assembly shall be planned under
the direction of an architect and the construction so supervised.
We should have a letter from an architect that he has reviewed
plans and finds them consistent with code requirements. Mr.
Goodling advised we do not want to make it hardship for the
church and that we will try and work with them as far as we can.
An estimate cost on additions to the Fire Station building was
presented from construction contractor Magnuson at $5, 380.00
complete. Chief Vogel presented an estimate of $4, 940.33 to
cover labor and material - part of the labor to be accomplished
1.y City Employees. The matter was discussed in which it was
determined that funds are in this year 's budget for repairs and
alterations at the Fire Station. Mr. Goodling moved that we
purchase the materials before the end of this year , seconded
by Mr. Weldon with understanding that budgetary funds are avail-
able and no transfers to be made. The Mayor put the question
and the motion carried. There was unanimous comment of approval
of improvements already made at Fire Station.
There was a report from the Advisory Planning Board recommending
that the request for Re-zoning Lot 2, Block 17 be denied, as
this block is Residence "A" and to change to Residence "B" would
be spot zoning. Mr. Goodling moved that the recommendation of
Minutes 12-14-64, Page #7
the Advisory Planning Board be adopted and the request denied,
seconded by Mr. Parks and carried.
Mr. Goodling advised that Mrs. Marvin, Secretary of the Planning
Board attended the convention of the State Planning and Zoning
Board in Jacksonville and expressed appreciation of the interest
and service she is rendering to the City.
Mr. Olsen presented Ordinance on Pets (dogs and cats) for con-
sideration. The Ordinance is in writing in full. Mr. Goodling
moved the adoption of the Ordinance on first reading by Title
only, seconded by Mr. Moore and having been discussed the ques-
tion was put and the Motion carried. December 28th, 1964 was
set as date for Public Hearing on said Ordinance.
The Jacksonville Humane Society report for the month of October,
1964 was received for information and filing.
Chief Vogel presented copies of the Court Dockets for the month
of November, 1964 which were studied and filed for information.
Chief Vogel advised that we have had complaints about the fire
crackers which are being sold in the store in the City. Mr.
Thompson advised that in his opinion the items in question are
firecrackers and should be treated as firecrackers. It was sug-
gested that Chief Vogel get with the City Manager and City At-
torney and advise the businesses in writing that they are in
violation.
Mrs. Grage advised that property owned by Roberts Mt. Pisgah
Church is vacant and therefore not exempt, but the City uses the
property as a playground, and they would like to be excused from
the 1963 and 1964 taxes. The City Attorney advised that legally
we have to collect these taxes, but suggested that the City pay
them an equivalent amount as rent on the property. Mr. Parks
moved that the City Clerk-Treasurer be authorized to pay as
rent per annum an amount equivalent to the sum levied as taxes
on this property as rent for use by City for playground, sec-
onded by Mr. Weldon and carried.
Mr. Goodling moved approval of purchase of 12 meter boxes from
Account 3201- 1964 budget, seconded by Mr. Parks and carried.
Mr. Craig reported satisfactory work had been done on street re-
surfacing and he is studying further re-surfacing in 1965. He
is also studying street light locations and lighting of business
area on Atlantic Blvd.
Mr. Craig asked regarding Christmas bonus for City employees.
It has been customary in past years until last year when it
Minutes 12-14-64, Page #8
was not done. No action taken.
Mr. Olsen reminded the Commission of the Legislators visit
at 5 P.M. on January 15th. Any items brought up must be filed
with the clerk of the circuit court in advance of that date.
There being no further business Mr. Goodling moved adjournment
seconded by Mr. Parks and carried.
Whereupon the Mayor declared the meeting adjourned.
AO � ,
-orge Olsen'Mayor-
Commissioner
Attest:
Adele S. Grage, City Cle9
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NORMAN M INCHE W/
Certified Property Manager: ""FiTORS REALTOR - APPRAISER
Institute of Real Estate Management
Senior Residential Appraiser: -----
Society of Real Estate Appraisers Phone CH 9-5667
213 First Avenue, North
P. 0. Box 903
Jacksonville Beach, Florida 32050
Dec. 1, 1964
Mr. Arthur J. Craig,
Acting City Manager,
City of Atlantic Beach,
Atlantic Beach, Florida.
Dear 'Judge ' Craig:
I acknowledge receipt of your letter of November 30th, but I would
make no changes in ay letter, to you, dated November 21st.
•
The omission referred to, and quoted, in your letter of the 30th,
was taken into consideration when I wrote you and was intended to
be covered in item 4, second paragraph, which reads as follows*
"This would also include keeping the entire tax roll under
constant review and making adjustments when necessary to keep
the roll at all times on a current basis. "
This is the only way the tax roll can be kept current and all
properties on an equal value basis.
Tours vey truly, -
Norman Minchew
. _. •
NORMAN M INCHE W
Certified Property Manager: M�+CRs " REALTOR —APPRAISER
Institut:of Real Estate Management
•
Senior Residential Appraiser: Phone CH 9-5667
Society of Real Estate Appraisers
211 First Avenue, North
P. 0. Box 903
Jacksonville Beach, Florida 32050
Nov. 21, 1964
Mr. Arthur J. Craig,
Acting City Manager,
City of Atlantic Beach,
Atlantic Beach, Florida.
Dear 'Judge' Craig:
Thanks for your letter of November 16th, with reference to the
duties and remuneration of the Tax Assessor for the City of
Atlantic Beach.
First of all let me say that what you have outlined in your letter
is what the City of Atlantic Beach, or any other relatively small
Municipality unable to have a full time Tax Assessor, needs. This
is the next thing to having a full time Assessor.
What the City needs, and what the City should do for the Assessor
and the services the Assessor should render to the City is as
follows:
1. The City should furnish the Assessor, just as quickly as it can
be done, two copies of the Tax roll as last finished and certified
to the City. One of these would be for the Assessor's working
copy and one for a permanent copy to be certified to the City as
the next completed Tax roll.
2. As suggested in your letter, furnish the Assessor with a copy
of all building permits at the time they are issued. This would
permit the Assessor to work these throughout the year and make in-
spections of the work while in progress as well as to determine
when the work is completed.
3. As suggested in your letter, furnish the Assessor a copy of all
reports of fire damage to any building in the City so they could
be inspected after the fire and also later in the year to determine
whether or not there was any necessity for making adjustments in
the valuation of the improvements. There is no other way this
could be kept up with and know, for sure, that a certain building
had been destroyed by fire and should be removed from the tax roll.
4. As suggested in your letter, review the assessments of all ocean- .
NORMAN M I NCHE W
C.ertihed Pr,,prrty JnJ4,z ;yisr
r..'" RI' Al TOR -- APPRAISER
Inst u..•• nt R02 I.. a '.Inu.;riil ycW'.
Appi
..t Val INtar, .\pf•r, Phone (H 9-S(36'
211 first Asenu,•, North
P. O. Box 9u
jacksn,s Olo Beach, Fl,rida 52060
front properties to determine the adjustments necessary from the
storm damage. This would, and should, be done after any future
storm causing oceanfront damage, if there should be others.
This would also include keeping the entire tax roll under constant
review and making adjustments when necessary to keep the roll at
all times on a current basis.
5. Upon completion of the tax roll, furnish the City with a copy
of the new roll, together with the certification of the new assess-
ment and that it has been completed. Also furnish the City Manager
a report giving the total assessed value of all properties on the
new tax roll; also showing the total assessment at the beginning
of the current and a list of all properties reassessed during the
current year with the amount of change shown whether up or down.
This is, by a substantial margin, more work than any Assessor has
ever done for the City, but certainly is no more than the City
Commission should h::ve available to it at budget making time. As
outlined herein, it could be done over the period of a full year
on a part time basis and be ready when needed instead of the part
time Assessor having to drop almost everything else in a three or
four month period just prior to the time it has to be completed.
In view of the amount of time required to accomplish the above,
in the manner in which it should be done, it is my judgement a
fair annual fee for this work would be $2,400.00.
If the City Commission wishes me to do this work I would like to
know it as early as possible so the work can be started at once.
There is lots to be done and it just can' t be done all at once.
I simply could not wait until next March or April and have the
work done by July let.
Thanks again for your letter. The work outlined is no less than
you would get from a full time Assessor and certainly is no more
than the City should have each and every year.
Yours veryltruly,
Norman Minchew