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11-23-64 v CITY COMMISSION MEETING AGENDA November 23, 1964 1. Call to order 2. Invocation 3 . Minutes of regular meeting November 9, 1964 and Special Meeting November 17 , 1964 4. Opening of Bids a. Re-surfacing certain streets 5. Recognition of Visitors 6. Correspondence a. A-1 Television, Inc. b. Request for re-zoning Lot 2 Blk. 17 , Residence A to Residence B c. Letter from Tax Assessor,re: duties, etc. d. Final Insurance Co. adjustment on damage to Municipal Buildings. e. Tax Assessor , re: 1964 valuation Lot 24, Blk 11 and Lot 2 Blk. 12, Royal Palms. 7 . Reports: a. E. Duval County Mosquito Control Contract 1964-65 b. Negotiations on Lot 47 , Saltair (Park site) c. Fletcher High PTA request-street widening d. Selva Marina-Club License e. Water Connection-Neptune Beach f. Pittsburgh Testing Laboratory report on water tank. 8. Approve Insurance premium-false arrest 9. Recommendations-Advisory Planning Board 10. Resolutions: a. Utility Revenue Bond Fund-Savings Account b. Signature to release Securities for substitution- Sewer Fund 11. Preliminary Plans-Fire Station Addition 12. Ordinances a. Personnel Ordinance Amendment b. Dog Ordinance c. Budget - 1965 Presentation by City Manager 13. City Manager 14. Commissioners 15. Adjourn MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY COMMISSION HELD AT THE CITY HALL ON MONDAY, NOVEMBER 23RD, 1964 AT 8 P.M. Present: George R. Olsen Chas. R. Moore Don Goodling John W. Weldon, Commissioners and Frank Thompson, City Attorney Arthur J. Craig, Acting City Manager Adele S. Grage, City Clerk Absent: Walter J. Parks, Jr. , Commissioner The meeting was called to order by the Mayor'Commissioner, Mr. Olsen. The Invocation was given by Commissioner Moore. As there were no corrections or additions to the minutes of the regular meeting of November 9th, 1964 Mr. Olsen declared them approved as written. As there were no corrections or additions to the minutes of the Special meeting of November 17th, 1964 Mr. Olsen declared them approved as written. Mayor Olsen asked if there were any bids on the street resurfac- ing which had not been turned in. There were none. The oely bid which was received and opened was : Houdaille-Duval Co. Item I - $4, 555.00, total Item II- 1, 260.00 Item III- 640.00 Mr. Olsen suggested that the bid be studied and if found in order that we proceed as soon as possible with getting the work done, and referred the bid to the Finance Committee. Mr. Goodling moved that this bid be referred to Mr. Parks and the City Manager as he felt Mr. Parks was more qualified in this particular area, seconded by Mr. Moore and carried. They were requested to make report and recommendation at next meeting. Mayor Olsen recognized visitors present and called for any busi- ness from the floor not on the agenda. Mr. Herschel Shepard, Jr. presented plans which call for modifi- cations in inside partitions and exterioe doors at the Pic 'N Save Store building . They would like to have three doors on the Sailfish Dr. side of the building for loading and unloading, in addition to those on the north side opening on the easment. They would also like to move some partitions to allots additiorinl sales space, and also provide housing for the incinerator on the Minutes 11-23-64, Page #2 inside of the building. There was a lengthy discussion as to the traffic hazard which would result from large trucks deliver- ing at the Sailfish Dr. doors as the building is on the property line on this side, and all the parking and unloading would be on the street right-of-way. Mr. Craig would not recommend that the change in plans as to the doors be approved. After further dis- cussion the matters were referred to Commissioner Parks and Mr. Craig to confer with the representatives of Pic 'N Save to study the proposed changes, and the matter of the incinerator which has not been approved to date. A letter was read from A-i Television, Inc. requesting a franchise for a cable distribution system for television signals. Mr. Paul Brett, President of the company was present and discussed the matter with the Commission advising that they will be glad to furnish a draft of ordinance to cover. It was brought out that the light poles in Atlantic Beach belong to the City of Jackson- ville, Fla. and something would have to be worked out with them for use of the poles. It was brought out that residents would subscribe to the service which would make it possible for them to receive out of town television programs. The matter was dis- cussed at length following which Mr. Goodling moved that it be referred to the City Attorney and City Manager for review and recommendation, seconded by Mr. Weldon and carried. Mr. Olsen advised that he would like to see something of this kind come to the Beaches. A request was presented from Dr. Byron C. Blevins to re-zone Lot 2, Block 17 from Residence "A" to Residence "B" . He also presented a petition from adjoining property owners advising they had no objection to the re-zoning. Mr. Goodling moved that the request be referred to the Advisory Planning Board for study and recommendation, seconded by Mr, Moore and carried. A letter was read from Mr. Norman Minchew, answering a letter Mr. Craig had written him for the Commission asking Mr. Minchew to outline the duties he would perform if he serves as Tax Assess- or for 1965, and also stating a fee of $2,400.00 for work as out- lined. The matter was discussed and it was the consensus of opin- ion that we also get similar information from other qualified assessors- being a resident would be desirable but not necessary. The matter was referred to the City Manager to work out. A Proof of Loss form from our Insurance Company was presented showing that they propose to allow $1, 320.00 of our $1620.00 claim on storm damages to City Buildings. Mr. Weldon moved that the City Manager be authorized to sign this Proof of Loss as pre- sented, seconded by Mr. Moore and carried. Mrs. Grage was asked to check and see if the Park lights were covered by insurance. Minutes 11-23-64, Page #3 A copy of letter from Mr. Minchew, Tax Assessor to the attorney for Interstate Co. relative to improvements assessed on the 1964 Tax Roll on Lot 24, Block 11 and Lot 2, Block 12, Royal Palms was read. Mr. Minchew advised that he had inspected the prop- erties some months ago and also recently and found at both times that they were ready for occupancy and he does not feel they war- rant any reduction in tax bills. He suggests builders advise the City in December of any buildings they have under construction that will not be completed by January 1st, and proper determina- tion can be made at that time. Mrs. Grage advised that the landfill contract for the year 1964- 1965 has been approved by all parties and our copy is on file. We have heard nothing from the owner of Lot 47, Saltair but hope to in near future. Mr. Olsen reported that he had contacted Mr. Bob Harris and ad- vised him that Atlantic Beach feels it is extremely important that the street by the new Fletcher High School be widened if et all possible. Mr. Harris is to advise the Fletcher PTA as to what can be done. Mr. Thompson will have decision on the Selva Marina Country Club license: for next meeting. As to interconnection with Neptune Beach water system, Mr. Craig presented some sketches covering locations of valves and hydrants and advised that the work could be accomplished if acceptable to both Cities. The matter was referred to Commissioner Parks to go over with Mr. Craig and check out. The report was received from the Pittsburgh Testing Laboratory on the elevated water storage tank. It was discussed following which Mr. Weldon moved that the report with recommendations be referred to Mr. Parks and the City Manager to study, make speci- fications and report recommendations including whether or not bids should be let for the work in whole or in part, seconded by Mr. Goodling and following further discussion the question was put and the motion carried. A bill was presented covering premium on false arrest policy in the amount of $350.00. Mr. Goodling moved the payment of the bill, seconded by Mr. Weldon and carried. A letter was presented from the Advisory Planning Board making recommendations that we assist in attracting a Junior College to this area; retain Mr. Louis Holloway to draw master development plan for a City Hall, Fire and_police Station, etc. in a complex; Minutes 11-23-64, Page #4 encourage developers of Royal Palms Plaza to landscape rezone business strip along Mayport Road and also Atlantic Blvd. to Bus- iness "A" except where locations are presently in use at lower classification; install underground sprinkler system in City Hall Park before next summer. The recommendations were discussed . It was determined that the first two would need some studying. Mr. Craig will contact Mr. John Blow relative to landscapping at the Royal Palms Plaza and also the Postoffice site.! Study will be given to the re-zoning recommendation and Mr. Craig was asked tc answer the letter to the Chairman of the Advisory Planning Board acknowledging receipt of their letter and advising that we will check on all items mentioned. Resolution #64-32 was presented and read directing the City Treasurer tc open a Savings Account at the Atlantic National Bank to be known as the Utility Revenue Bond Fund and that $10, 000.00 be drawn from the Utility Revenue Bond Fund regular account and deposited therein. There was a discussion following which Mr. Goodling moved the adoption of Resolution 64-32, seconded by Mr. Moore and carried. Copy of said Resolution 64-32 is attached tc these minutes and made a part thereof. We will check and see if we can transfer more of the Utility Revenue Bond Fund reserve money into a savings account at another bank, as the Bond Ordi- nance specifies Atlantic National Bank for the water accounts. Resolution #64-33 was presented and read setting up signatures covering the securities deposited by the Ocean State Bank on our Sewer Fund Account. Mr. Goodling moved the adoption of said Reso- lution, seconded by Mr. Moore and carried. Copy of Resolution #64-33 is attached to these minutes and made a part thereof. Mr. Craig presented the preliminary plans for the Fire Station ad- dition . Mr. Goodling moved that they be accepted and referred to Mr.Craig who will appoint a committee to work with him, seconded by Mr. Moore and carried. Amendment to the Personnel Ordinance will be considered at a leter date. In line with provisions of the charter, Acting City Manager Craig presented the Budget for the year 1965 to-gether with message and other data. Mr. Goodling moved that the budget for the year 1965 having been formally presented in line with the charter, be re- ceived and that December 14th, 1965 at 8 P.M. be set as date for Public Hearing on said Budget, seconded by Mr. Moore and carried. Mr. Craig reported on work being accomplished at the Lift Station, the City Hall, Donner drainage, and the Postoffice. Minutes 11-23-64, Page #5 Mr. Olsen advised that we have requested Mr. Craig to continue to act as City Manager until after the municipal election in October. Mr. Craig advised that he is willing to undertake with one recommendation that based on fact of age-wise considerations he would suggest that the Commission continue to negotiate for a younger man and if they find one he will be pleased to step down. Mr. Olsen advised that he appreciates that. Mr. Craig advised that if he continues he will start loosing his social security, and Mr. Olsen assured him that adjustment would be worked out on satisfactory terms. Mr, Olsen asked about the drainage at the Chateau, and Mr. Craig advised that as soon as the contractor is through with the revet- ment work we will go ahead with the drainage there. Report fe)r the month of October, 1964 was presented and read from the Department of Public Safety. The report was received for filing and information. There was a discussion of County assistance on expenses covering patrolling and their coverage of the area north of the City. Mr. Olsen will follow up on 1965 assistance before their budget is adopted. There was a discussion of our municipal court as to cases tried, and their nature, and Mr. Weldon inquired if it was possible to get a resume' in connection with the monthly report. Chief Vogel advised that he would attach copies of the weekly docket to his monthly report. It was suggested that the Judge present comments and recommendations to the Commission if he wished to. Mr. Olsen advised that he has had correspondence from the Engin- eers regarding stop-gap emergency work in addition to the origi- nal work done before the revetment contract was signed. He will follow through with the Engineers and OEP on this, There being no further business Mr. Goodling moved adjournment, seconded by Mr, Moore, and carried. Whereupon Mayor Olsen declared the mee 'ng adjourned. Air / A, A _ . George r . Olsen, Mayor- Commissioner Attest: 0-Q"-<- 2/ , 2L-J Adele S. Grage, City Cle r ` RESOLUTION # 64- 32 BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, DUVAL COUNTY, FLORIDA, that, Section 1. The City Treasurer be directed to open a Savings Account at the Atlantic National Bank to be known as City of Atlantic Beach, Florida, Utility Revenue Bond Fund and that, Section 2. $10, 000 be withdrawn from the Utility Revenue Bond Fund regular account and deposited in said savings account Section 3. Funds of the City sIall be subject to withdrawal only upon check signed on behalf of the City by the City Treasurer and countersigned by either the Mayor-Commissioner or the Mayor Pro-tem. ************* Passed by the City Commission on November 9, 1964 Attest: laCeL,Ce4 Adele S. Grage, City Cler (SeaL) RESOLUTION NO. 64-33 BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, THAT Securities deposited by the Ocean State Bank with the Manufacturer 's Hanover Trust covering Sewer Fund of the City of Atlantic Beach, Florida may be delivered to the City on signature of the City Treasurer counter- signed by either the Mayor-Commissioner or Mayor- Commissioner pro-tem. * * * * * * * * * * * * Passed by the City Commission on November 23, 1964. Adele S. Grage, City Clerk (Seal)