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03-09-64 v COVNISBION MEETING CITY OF ATLANTIC BEACH, FLORIDA March 9, 1964 AGENDA 1. Call to order. 2. Invocation: Rev. D. M. Mackay 3. Minutes of regular meeting of February 24 1964, 4. Recognition of visitors. 5. Report Finance Committee Garbage truck bids. 6. Report proposed improvements-Atlantic Blvd. and Mayport Rd. 7 . Correspondence: a: Letter-County Engineer regards to Penman Road traffic signal. 8. Bid opening-7th Street ramp piling. 9. Planning Board report on building permit request at 511 Ocean Blvd. , Mrs. R. B. Geraghty. 10. Report on negotiations Colonial Oil Co. property at Seminole Road and Atlantic Blvd. 11. Appointment of Assessor for year 1964. 12. Approval of expenditures Account #3201 as listed. 13. Planning Board to Zoning Board as per City Charter. 14. January statement of expenditures and fund balances. 15. Resolutions: a. Destroy water coupons. b. Destroy sewer coupons. 16. Ordinances: a. Zoning Changes-Levy Rd. b. Garbage Fees c. Use of Fibre sewer pipe 17. Commissioners: 18- Adjourn MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY • COMMISSION HELD AT THE CITY HALL ON MONDAY, MARCH 9th, 1964 AT 8 P.M. Present: George R. Olsen Don L. Goodling C.B. Lawrence Walter J. Parks, Jr. and John R. Printon, City Manager Adele S. Grage, City Clerk Absent: Chas. R. Moore, Commissioner Frank Thompson, City Attorney The meeting was called to order by the Mayor-Commissioner, Mr. Olsen. The Invocation was given by Rev. D.M. Mackay, Pastor of the Beach Methodist Church. On the minutes of February 24th, 1964 , Page #2, the name of the late bidder was corrected to Jacksonville Truck Equipment Co. With this correction the Mayor declared the minutes approved as corrected. Mr. Olsen recognized visitors present and called for any business from the floor not on the agenda. Mr. G.L. Jordan of W. 2nd St. advised that he was speaking for a number of property owners pre- sent who would like to talk to the Commission about their Special Sewer Assessment payment. They would like to work out some payment plan, as they cannot pay the assessments in total by April 1st. It was advised that the Commission is going to confer with the City Attorney and see if they can legally set up a schedule for payments and will let the property owners know. It was suggested that they give their names and addresses to the City Manager so they can be advised. Mr. Goodling, Chairman of the Awards Committee on new garbage truck reported that the bids had been tabulated and studied and it was their opinion that we did not receive completely competi- tive bid prices therefore would not justify an award. They advisee that bids should be advertised for again. Copy of the Awards Com- mittee Report is attached to these minutes with the tabulation and made a part hereof. Mr. Parks moved that the report of the Committee be accepted and that we advertise for re-bids, seconded by Mr. Lawrence and carried. It was advised that the Awards Com- mittee is trying to do what is best for the City. Minutes 3-9-64, Page #2 Mr. Parks moved that a Call for Bids on garbage truck be adver- tised for bids to be received up to 8 P.M. E.S.T. and that this fact be stated in the call for bids, seconded by Mr. Lawrence and carried. It was reported that we have had a meeting with the Expressway Authority relative to the improvements at Atlantic Blvd. and Mayport Rd. and the proposed plans were studied. There are 2 plans : one has a painted medium down the center of the road, and the other calls for an overpass at Mayport Rd. We will meet again with the Expressway Authority before the final plans are consumated. A letter was read from Mr. John Crosby, County Engineer advising that they have instructed their Auditor to forward their payment of $1, 200.00 for their pro-rata of cost on the traffic light at Atlantic Blvd. and Royal Palms Dr. (Penman Rd. ) . Bids were next opened covering the piling work at the 7th St. ramp. Bids were received from B.B. McCormick & Sons, Inc. Wood-Hopkins Contracting Co. , Inc. Wooten & Gentry, Inc. The bids were received and turned over to the Finance Committee. Mr. Goodling asked that Mr. Parks serve with him on this study, and it was so agreed. The Planning Board recommended that the request of Mrs. B.R. Geraghty to remodel her garage into a cottage be denied as they feel : 1- It would be a fire hazard 2- The existing garage is in violation of Sec. 12 relat- ing to secondary dwellings. 3- They feel Mrs . Geraghty should give consideration to razing the present structure and build a new apartment dwelling consistant with ordinances and codes. The question of hardship to owner was brought up and discussed. Mr. Olsen asked to be excused from the discussion due to his close friendship to the family. The question of deferring action was raised, but Mr. Lawrence advised the Ordinance was specific in setting a date deadline for the old non-conforming buildings to be remodeled and that time has passed. Mr. Goodling moved that action on the matter be deferred until next meeting, seconded by Mr. Parks and the vote was : Minutes 3-9-64, Page #3 Aye: Goodling, Parks Nay: Lawrence Pass : Olsen Whereupon Mr, Olsen declared the motion carried. Mr. Printon reported on a meeting with Mr. Love, of the Colonial. Oil Co. relative to our negotiating for the purchase of the Lot "A", Saltair located at intersection of Seminole Rd. and Atlantic Blvd. Mr. Love requested that they have an appraisal made of this property, also, and that they will make us an offer as soon as it is received. The appointment of a Tax Assessor for the year 1964 was considered. Mr. Parks moved that the services of Mr. Norman Minchew be contin- ued as Tax Assessor for the year 1964, seconded by Mr. Goodling and the vote was : Aye : Parks, Goodling, Olsen Nay: Lawrence Whereupon Mr. Olsen delared the motion carried and Mr. Minchew appointed as Tax Assessor for year 1964. Mr. Printon presented a list of bills to be paid from the Water System Renewal and Replacement Fund for approval, as Ordinance #172 provides that any payment from this Fund be approved by the City Commission. Mr. Goodling moved that the bills as listed be paid, seconded by Mr. Lawrence and carried. A list of said bills is attached to these minutes and made a part thereof. Since the City Charter provides that we shall have a Zoning Com- mission it was suggested that the Planning Board be changed to be known as the Zoning Commission with the same members acting on same. Mr. Goodling suggested that action be deferred on this to the next meeting after can study the charter on this subject. It was so agreed. In line with suggestion as made by the Auditor, Mr. Printon pre- sented a report of expenditures for January, 1964. There was a question on some of the items and Mr. Printon is going to check them out. Resolution # 64-3 was presented covering the burning of Water bonds and coupons which were redeemed in 19€3 , Mr. Goodling moved the adoption of said Resolution approving the burning of said bonds and coupons, seconded by Mr. Parks and carried. Copy of Resolution #64-3 is attached to these minutes and made a part thereof. ' Minutes 3-9-64, Page #4 'resolution #64-4 was next presented covering the burning of Swcer bonds and coupons redeemed in 1963. Mr. Goodling moved the adoption of said. Resolution approving the burning of the bonds and coupons as listed, seconded by Mr. Parks and carried. Copy of Resolution #64-r4 is attached to these minutes and made a part thereof. An Ordinance was presented in writing in full covering the re- zoning of certain lands lying on the north side of Levy Rd. and the east side of Main St. between Levy Rd. and Lewis Street from Residence D and Business B to Industrial and of one parcel of land described in O/R 1900-184 from Residence D to Business B. Mr Goodling moved that in line with required procedure that the Ordinance Le passed by Title Only on first reading, seconded by Mr. Parks and carried. April 13th, 1964 was set as date for Pub- lic hearing at 8 P.M. An Ordinance amending Ordinance #55-60-5 as regards garbage fees was presented in writing in full for first reading. Mr. Goodling moved that in line with procedure the Ordinance be passed on first reading by Title Only, seconded by Mr. Parks and carried. The date for Public Hearing was set for March 23rd, 1964 at 8 P.M. An Ordinance amending Ordinance #55-58-1 pertaining to plumbing regulations was presented in writing in full on first reading. This amendment has to do with the use of fibre-type pipe. Mr. Parks moved that in line with procedure the Ordinance he passed on fi.x s t reading by Title Only, seconded by Mr. Goodling and Carvitsdv The Public Hearing was set for March 23rd, 1964 at 8 P.M. Mr. Parks recommended that all licensed plumbers be advised of this hearing. Mr.. Goodling thanked the Press and TV for the good coverage they have given us, He also advised that a report is being compiled on the auditor 's recommendations and would be ready soon. Mt . Goodling moved adjournment, seconded by Mr. Parks . Whereupon Mayor Olsen declared the meeting adjourned. /2 (11 At :est: /is'd11 t George R. Olsen, Mayor Ado:te S, .J , 1 • RESOLUTION NO. 64-3 • WHEREAS, the City has redeemed 6-34% Utility Bonds in amount of $6, 000.00, said bonds bearing maturity date of March 1, 1963 , and WHEREAS, the City has redeemed Utility Revenue Bond interest coupons which have become due thru 1963, NOW THEREFORE BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, DUVAL COUNTY, FLORIDA, That the following numbered bonds totaling $6, 000.00 in value be burned: Numbers 29 thru 34 and that, The following numbered interest coupons be burned: Coupon 15 from Bonds No. 192-201, Coupon 16 from Bonds No. 29-204, 210-231 Coupon 17 from Bonds No. 35-57, 59 thru 79, 80 thru 124, 125 thru 191, 202 thru 204, 210 thru 231. * * * * * * * * * The above and foregoing Resolution passed by the City Commission March 9, 1964 Attest: • (Seal) Adele S. Grage, City Cle C - _ L� RESOLUTION NO. \l WHEREAS, the City has redeemed 5-3 9/10; Genetal Obligation Sewer Bonds in amount of $5, 000.00, said bonds bearing maturity date of April 1, 1963, and WHEREAS, the city has redeemed Sewer Bond interest coupons which have become due thru 1963, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, DUVAL COUNTY, FLORIDA, That the foll::wing numbered bonds totaling $5,000.00 in value be burned: Numbers 11 thru 15 and that, The following numbered interest coupons be burned: Coupon 10 from Bonds No. 36-45 186-200 Coupon 11 from Bonds No. 16-90 121-185 201-300. **************************** The above and foregoing Resolution passed by the City 1 ''Commission on 't 9--t6 I% 6y Attest: 1 2:g , - Adele S. Grage, City Clerk (Seal) w', t CITY OF 71 :4 /waft& Beach...Rau:41a, / r March 9, 1964 AWARD COMMITTEE REPORT BIDS FOR GARBAGE TRUCK February 24, 1964 BIDS WERE RECEIVED PER ATTACHED TABULATION After careful investigation of all bids as to equipment features and bid prices, it is our considered opinion that the City of Atlantic Beach did not receive fully competitive bid prices, which would justify an award. D. L. Goodling John R. Printon L. D. Sauer BID TABULATION March 9, 1964 BASE W/INT. TRADE-IN City Tank (Fla. Equip. ) Jacksonville $13,705.48 15, 250.56 yes Leach Orlando 13,798.87 15,454.80 yes Gardood (Gaynon Iron Wks) Jacksonville 14,640.00 15,326.25 no Heil (Square Deal) Jacksonville 15, 900.00 16,567.30 yes (new) 14,O00.00 14,588.00 yes (used) ******************************** Heil (Jax Truck Equip.) Jacksonville $14,613.00 no bid yes late bid not accepted March 9, 1964 BILLS PAID FROM TILE WATER SYSTEM RENEWAL & REPLACEMENT FUND LISTED FOR APPROVAL: Minn. Honeywell 1/17/64 $855.57 All Brite Sales 1/10/64 2.40 Cameron-Barkley 1/10/64 6.13 Chao Hardware 1/10/64 1.16 Davis Meter 1/10/64 11.53 ' Futch Oil 1/1S%64 .80 ' Moore Utilities 1/16/64 15.98 ' Ocean Auto 1/21/64 4.30 Mason Lumber 1/24/64 33.60 ' '}LAS t-tt. Int.L61/28/64 1, 574.40 Commercial Utilities 2/7/64 79.00 ° OUTSTANDING BILLS LISTED FOR APPROVAL OF PAYMENT: Neptune Meter Company $1, 306.56 / Moore Utility Supply Co. 638.17 V C ' " te317—eqj