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09-11-67 v CITY OF ATLANTIC BEACH, FLORIDA CITY COMMISSION 9-11-67 AGENDA 1. Call to order. 2. Invocation. 3. Approval of minutes 8/28/67. 4. Recognition of Visitors. 5. Communications: (a) Letter from Dr. James Corwin . Re: Pop-Warner Football 6 . Public Hearing: (a) Continued Mayport Cab Service application. (b) Ordinance - Amending 1967 Budget - 2nd and final reading. 7 . Reports: (a) City Manager - Public Works Report. 8. Resolution 57-9 - Transfer Funds. 9. City Clerk. 10. Fire and Police Chief Reports. 11. City Manager. 12. Commissioners. 13. Adjourn. MINUTES OF THE MEETING OF THE ATLANTIC BEACH CITY COMMISSION HELD AT THE CITY HALL ON MONDAY, SEPTEMBER 11, 1967 AT 8800 P. M. Present: William S . Howell, Mayor-Commissioner John W. Weldon Donald L. Goodling Louis C. Holloway, Jr. W. J. Parks, Jr. , Commissioners and Oliver Ball, Acting City Attorney R. C. Vogel, Acting City Manager Adele S . Grage, City Clerk Absent: Frank Thompson, City Attorney (Out of City) The meeting was called to order by the Mayor-Commissioner, Mr. Howell. The Invocation was given by Commissioner Parks. Minutes of the regular meeting of August 28, 1967 were approved as written upon motion of Mr. Goodling, seconded by Mr. Weldon and carried. Minutes of the special meeting of September 2, 1967 were approved as written upon motion of Mr. Goodling, seconded by Mr . Parks and carried. Minutes of the special meeting of September 5, 1967 were approved as written upon motion of Mr. Weldon, seconded by Mr. Parks and carried. Mr. Howell advised that our City Attorney, Mr. Thompson, is still out of town and doesn 't know just when he will return. He therefore suggested that Mr. Oliver Ball be appointed as Acting City Attorney until Mr. Thompson returns. Mr . Weldon moved the appointment of Mr. Ball as Acting City Attorney as suggested, seconded by Mr. Parks. Mr. Goodling stated that Mr . Ball is a life long resident of the Beaches, a graduate of Fletcher and the University of Florida. Mayor Howell then put the question and the motion was carried. Mr. Howell welcomed visitors and called for any business from the floor not on the Agenda. Mr. Henry Isaacs announced that on September 20th beginning at 11:00 A. M. there will be a free clinic for Glaucoma tests • Minutes 9/11/67 Page #2 at the Beaches Hospital. Thinks the people of the Beaches, especially those over 40, should take advantage of this opportunity which is being given Beaches residents. Also feels the Beaches Hospital should be congratulated for providing this service. A letter was read from Dr. James Corwin advising in past they had received financial contribution or contribution of allow- ing use of our lighted field for the Beaches Pop Warner Boys football. They are not using the field this year, therefore he requested a financial contribution. There was a discussion in which it was brought out that we did not turn them down on use of field, they advised us they were not using, however, there was problem of insert pipes that held the sprinkler heads which might cause injury. It did tear up baseball field by practicing football there. They are using San Pablo field. Mr. Weldon stated as he knows of no other way we can make contribution he therefore moved the request be denied with regrets, that City unable to make financial contribution, seconded by Mr. Goodling and carried. Mr. Howell stated that the field is available for use. Mr. Howell opened the Public Hearing on the Mayport Cab Service. The Public Hearing was continued from last meeting. Mr. John Helms, Attorney for the Mayport Cab Service, stated he has had opportunity to study the new State Statute, Chapter 67-905, and thanked the Commission for the kindness and patience shown his clients. Mr. Ball advised we do have to police this act, however, incidental pickups by unlicensed cab is privileged, cannot make habit of continued business within Municipality unless granted authority - incidental discharge certainly not police question. Mr. Howell stated we do not know whether Commission would or would not have awarded Certificate of Convenience and Necessity as legal act controls fact that we cannot issue any more certificates and we are faced with enforcement of own law and since they do not have certificate they cannot legally operate in City except as provides for this incidental situation. Mr. Ball stated he thinks should Commission issue certificate, would very quickly be prohibited by Court from issuing. Mayor Howell read in full Ordinance #20-67-15 amending 1967 Budget, and declared meeting in Public Hearing. Notice of Public Hearing was posted in line with Charter requirements. It was brought out that we had more funds available in reserve than anticipated, therefore we can reduce amount needed from 1967 taxes in Account #101 by $8,600.00, and increase amount in Account #123 by $8,600.00, thus decreasing amount needed Minutes 9/11/67 Page #3 in 1967 for ad valorem taxes. As no one appeared either for or against said Ordinance, the Mayor declared the Public Hearing closed. Mr. Holloway moved passage of said Ordinance on second and final reading, seconded by Mr. Goodling and carried. Mr. Vogel presented a report from Public Works Department, copy of which is attached hereto and made a part hereof. Mr. Vogel advised we have the new police car in service. Our other police car broke down this morning, but will be back in service soon. There was discussion of road grader with prices on second hand machine running from $1,700.00 to $4, 000. 00, but no details of payments and responsibilities have been worked out. Following discussion, Mr. Parks moved that the City Manager be requested to secure firm proposals in the form of lease-purchase agree- ments from any and all vendors of the machines and make recommendations to Commission, seconded by Mr. Weldon. It was brought out that the two firms at Beach that could rent such equipment, are not interested in renting, and if rent from Jacksonville firm at rate of $15.00 per hour plus operator 's wages and cost of bringing to Beach and back, it would run high. Mr. Goodling feels we should have competitive bidding. Following further discussion Mr. Howell put the question and the vote was: Aye: Holloway, Parks, Weldon, Howell Nay: Goodling Whereupon Mr. Howell declared the motion carried. Mr. Howell read in full Resolution #67-9 covering transfer of funds from Public Safety Capital Account to Public Safety Supplies and Building Maintenance Accounts. Mr. Parks moved passage of said resolution, seconded by Mr. Weldon. Mr. Goodling inquired if there ware accounts that were somewhat low and Mr. Vogel advised they were. They are within a department but since transfer is from Capital Account to Operating Account, decided resolution was necessary. The Mayor put the question and the motion carried. Copy of Resolution #67-9 is attached to these minutes and made a part thereof. Minutes 9/10/67 Page #4 Mrs. Grage asked for approval of the following as officials for the October 3rd primary election: Mrs. Charlotte Gorman, Clerk Mrs. Zoe ' Moore, Mrs. Ivy Higginson, Mrs. Enid Nelson and Mrs. Martha Bradshaw, Inspectors. Mr. Holloway moved approval, seconded by Mr. Weldon and carried. Mrs. Grage announced the millage for 1967 tax roll will be 6. 2, which is same as was for 1966. Mr. Vogel requested approval to pay the $250.00 which is our pro-rata of cost for license tag list, from the Commissioner 's Account #210. Following discussion, Mr. Goodling moved the City Manager be authorized to charge the expenditure as requested to Account #210, seconded by Mr. Parks and carried. Municipal Court Docket for September 4, 1967 was received for information and filing. There was a lengthy discussion of expressing concern over conditions of that part of Atlantic Boulevard the traffic is now driving on and also the sign which is in violation of Ordinance. The City Manager was requested to write letter to resident engineer in charge of construction for State Road Department with copies to Expressway Authority. Chief Vogel advised we are tolerating sign temporarily as they have plans for new sign that will meet our Ordinance. Mr. Weldon thinks poor practice to permit variance from Ordinance. Mr . Goodling asked if City Manager, if Commission concurs, would get together a list of all employees who have received monthly salary increases as Ordinance provides as increases are given upon recommendation by the City Manager with concurrence of the City Commission. Mr. Parks expressed personal appreciation to Mr. Ball for helping out during this period. Mr. Parks also inquired as to status of drainage pipe we ordered. Mr. Vogel advised it has not come in yet and Mr. Parks stated as soon as it comes in would like to see that Minutes 9/11/67 Page #5 particular project get under way to relieve the condition in that area. Mr. Parks also inquired as to the chlorinator and pump controls at water plant, which was recently awarded. Mr. Vogel advised the electrical work has been completed - all that can do until equipment comes in. Mr. Weldon advised he has noticed in numerous trips around town that we have a great many dwellings he considers in unsafe condition, unsightly, and perhaps a health hazard. He requested that the City Manager make an investigation, consult with City Attorney, and determine what power we have to either condemn or repair or have torn down. There being no further business Mayor Howell declared the meeting adjourned. 14/ (4 .„ William S. Howell, Mayor- Attest: Commissioner dC&C_ Adele S. Grage, City C'erk RESOLUTION 67-9 BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, DUVAI, COUNTY, FLORIDA, THAT The following transfers and changes be made in the 1967 Budget: ACCOUNT INCREASE DECREASE GENERAL FUND No. 1003-D Fire Dept. Capital, $500.00 No. 303-b Fire Dept. Supplies 5300.00 No. 308 Building Maintenance $200.00 TOTAL INCREASES Y DECREASES $500.00 $500.00 * * * * Passed by the City Commission on September 11, 1967 . Attest: . 1 Adele S. Grage, CityC1f k :!!!: ' ' CITY OF , , , Megidic Bea ,k4o ,ida September 11, 1967 PUBLIC WORKS REPORT Completed normal cutting and cleaning of City parks and road shoulders. Completed sidewalk for Mr. R. S. Jackson, corner of 6fh and East Coast - materials at owners expense. Completed sidewalk for Mr. Adams on 7h Street between Beach Avenue and Ocean Blvd. Completed paving road shoulders not paved by Houdaille-Duval- Y fright in 1967 resurfacing project. All material supplied by Houdaille-Duval-alright at their expense. Edged streets and cleaned gutters in Club Manor area. Started edging and cleaning streets north of Plaza in Royal Palms. Began sweeping streets east of Sherry Drive with street sweeper. Cleaned and repaired more garbage containers. Spent time cleaning up City Yard and general maintenance work. Completed painting cross walks around school and remarking kiddie walk on Sherry Drive. Put out extra trash trucks to clean up trash from northeaster. Richard Hilliard RH/bv