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05-08-67 v uanocpv •0T saauoTssTwuioD •6 aabeuew AgTO •3 sgaodag 3aTgO aotTod pue arca •L pV c{nl3 suewoM (e) 410 :suo ;eoTunuIuIoD • 3 •4 r_,i� oTqueTww uoTqona4suop IeMssaadxd - buT4aaw (3) sqaaags buToe3ansaa - spTg uo aa411Twwop (a) •oqa 'aoTTod - oT33eaq uo aag_r-cunuoD (p) uoT4eoTTdde DTqdag :au - rine abaoaf uo aaqqTwwoo (o) aoqeuTaoTUO queid aa[.,ag (q) aabeuew AgTO (e) : s4aodag •S saogT3TA 3o uoT.Tubooag •-,j L9/i7Z/v sagnu Tr_,T 30 Tenoaddf •E uoTqeoonul •Z aapiO O . TTeD •i VQNdDV L9/8/S DNIIddw NOISSIwWOO =ma %o ras DIINVIIV dO MIp MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY COMMISSION HELD AT THE CITY HALL ON MONDAY, MAY 8, 1967 AT 8: 00 P. M. Present: William S. Howell, Mayor-Commissioner Donald L. Goodling Louis C. Holloway, Jr. W. J. Parks, Jr. John W. Weldon, Commissioners and Frank Thompson, City Attorney Murray H. Bennett, City Manager Adele S. Grage, City Clerk The meeting was called to order by the Mayor-Commissioner, Mr. Howell. The Invocation was given by Commissioner Parks. Mayor Howell recognized visitors present and called for any busi- ness from the floor not on the Agenda. Mrs. Riva Mae Silmon stated she has finished a new house at 1525 Richardson Lane but there is some trouble about getting sewer service. It is estimated it will cost $800.00 to bring the sewer line from Donner Road to this property. Her lot goes through from Francis Avenue to Richardson Lane and she has paid for sewer on Francis Avenue, but she cannot connect to it due to elevation problem. She stated that had this been explained to her at time she got the building permit she could have made up her mind as she has other lots she could have built on. There was discussion and it was suggested Mrs. Silmon make application for septic tank. Mr. Bennett advised they have been discussing sewer for sometime. Mr. Parks moved this be investigated and report back at next meeting, seconded by Mr. Weldon and carried. Mr. Weldon stated that this comes as a surprise that we would issue a building permit without knowledge as to how house was to be served as to sewer and water - like to suggest that no permit be issued in the future until these facts are known and understood. Mr. Howell advised no motion necessary because that is standard procedure but the minutes will reflect comment. Mr. Holloway and Mr. Howell will serve as Committee on this. Mr. Howell recognized Mr. Bob Gordon, Neptune Beach Councilman, who advised he does not think water connection between the two Cities is a problem, but we have to make arrangements about lights on Expressway. He thinks it most economical to put conduit in median strip and go to center line lighting. Mr. Goodling Minutes 5/8/67 Page #2 stated perhaps more economical but doesn 't know whether gives proper lighting. Mr. Gordon thinks Neptune Beach will go along and estimates it will cost about $2500. 00 for each City and he would like to see Atlantic Beach consider. Mr. Parks questioned as to the supplying of power to this median strip as ours comes from City of Jacksonville and Neptune Beach 's from Jacksonville Beach. Mr. Gordon believes that can be worked out. He also thanked the Atlantic Beach Fire and Police Departments for their assistance in fighting the woods fire on Third Street the past week end. The matter of lighting was discussed further. Mr. Howell and Mr. Goodling will get with Mr. Gordon and bring back report to next meeting as to which way to go and costs. Mr. Al Millar, representing Mr. Bill Donnell, inquired as to problem concerning Mr. Donnell 's request to build golf driving range and Pro Shop on Atlantic Boulevard west of Royal Palms Drive. The Pro Shop is permissible under Zoning Ordinance but the golf range would be a variance and the first problem is sewer service to the location. There was discussion in which it was determined that notin favor of changing Zone or allowing variance and if usage in Business AA is modified it will have to be by Ordinance and Public Hearing. Mr. Weldon suggested present plans for building, plans for sewage and plans in general for whole project and request for change in Zoning Ordinance as to usage in Business AA. Mr. Millar advised they hope to do that. Mr . Bennett read his report, copy of which is attached hereto and made a part hereof. Mr . Goodling inquired as to concrete slab at Donner playground for basketball and volleyball. Mr. Bennett advised we have not gotten to that yet. Mr. Goodling inquired if we are proper in using street right-of-way as part of playground. Mr. Thompson advised if dedicated for road purposes that is all we have any legal right to use for; if dedicator doesn't object can use, but if does object we ' ll have to quit. He suggests not to spend any money on improving right-of-way as playground or park. If we get consent of dedicator might have another deal. There was no report ready at this time on chlorinator for sewer plant. Mr. Parks advised he had met with Mr. George Bull on septic tank application and at that time Mr. Bull was requested to submit a i Minutes 5/8/67 Page #3 proposal in detail of what prepared to do. This was presented late this afternoon and Mr. Parks has not had opportunity to study and is not prepared to pass an opinion at present moment. Con- sideration passed until next meeting. Mr. Bennett read letter from Chief Vogel relative to traffic prob- lem and costs. Copy of letter is attached hereto. The matter was discussed and it was brought out that we have been using the Auxiliary Police on recent week ends, but Chief Vogel does not feel we can impose on them on every week end. Ou'r only contribu- tion to them is payment of 1/3 of the $100.00 insurance premium. There was lengthy discussion as to whether to buy motorcycle or auto and whether second-hand or new. Mr. Parks moved that report of Committee be favorably received and that the City Manager and City Clerk be instructed to present for action by the Commission at the next meeting any necessary budget transfers required to accomplish recommendations in this report, seconded by Mr. Goodling. Mr. Howell suggested look into delivery dates on new motorcycle. Following further discussion, Mr. Howell put the question and the motion carried. The Committee report on bids for resurfacing streets was presented and read. Copy of report is attached hereto and made a part hereof. Mr. Goodling moved the report be accepted and adopted, seconded by Mr. Weldon. The report recommended that Items 1 and 2 be awarded to low bidder, Houdaille-Duval-Wright Company, at $8, 233.30, and that Item 3 be done by City. There was discussion as to available funds and Mrs. Grage advised that there are some funds available for transfer to General Fund, but she would recommend watching expenditures very closely until tax receipt time, as we should hold down on:.buying except for necessary items. This work is budgeted and it was suggested that terms might be arranged with successful bidder. Mr. Weldon is in favor of going ahead with work now due to fact that Expressway work will have Atlantic Boulevard torn up during summer and it would be better to have our work done now. After further discussion the Mayor put the question and the motion carried. Mr . Bennett read his report on meeting with Jacksonville Expressway Authority relative to construction on Atlantic Boulevard. There was a lengthy discussion of whether to have one interconnection of water with Neptune Beach or have two, with one at Mayport Road. It was agreed one would take care of dire emergency but really need two. Mr. Parks explained reasons for advisability of having two interconnections stating that possibly main objective of inter- connection was simply this - the basic features of Neptune and our water system are the same in that they have one ground storage Minutes 5/8/67 Page #4 over which have aerator - these aerators and reservoirs have to be taken out of service periodically for cleaning - with one reservoir in Neptune and one up here whenever take out people are on sulphur water until restored - we do it at night and get back by next morning but no time have any repair work per se, but if had inter- connections that would permit reasonably normal interchange of water between two systems - in dire circumstances - it would be of help to both municipalities - save expense of reservoir that was basic ideaih•first place. It was consensus that we would want both. A letter was read from the Jacksonville Beach Woman's Club requesting an ad for their Antique Show program. Mr. Weldon moved with regret recommend follow usual policy, seconded by Mr. Uolloway and carried. The Police dockets for May 1st and 8th, 1967, were presented for information and filing. It was consensus of opinion that the matter of drainage on Seminole Road between 15th and 16th Streets be deferred until later. There being no further business the Mayor declared the meeting adjourned. // � / _ ...40...t. .461.220illi. S . 'Howell Attest: Mayor-Commissioner a_c ___, ,g . 41L-,t Adele S. Grage, City Cler CITY OF20410146, , , • Be -Tecid May 8, 1967 CITY MANAGER'S REPORT 1. I wish to report that we have completed the outside painting of the City Hall. 2. The Public Works Department has spent considerable time getting the Jack Russell and Donner Parks in condition for the summer recreation. de have installed a sprinkler system on the ball diamond at the Jack Russell Park. 3. At the Donner Park we have cleared out Park Street and are making that part of the playground. The right-of-way line was 50 ' so this gives us an additional 50 ' for this park. I hope that this area of Park Street can be used for the smaller children so that better supervision can be had. We have hired the Assistant Director for the Donner Park. 4. After meeting with the Recreation Committee, we are constructing a new concession stand and play room at the Jack Russell Park, and as soon as this building is completed the present wooden structure will be moved in back of this so that both places can be used as protection from the sun and weather. After this wooden building is moved, we shall put a row of bleachers in back of home plate. 5. We have spent considerable time cleaning and mowing road shoulders. 6. We have a contract with the Baggett Asphalt Company to resurface the tennis courts at the Jack Russell and Bull Memorial Parks, and this work will be completed tomorrow. 7 . We have purchased flood lights to be installed in the parking lot at the Jack Russell Park and in the Donner Park. We still do not have any cost figures for resetting the poles at the Donner Park which are now located on East Coast Drive. ��� �f • 1 .[- Murray H. Bennett City Manager " ' CITY OF, , , ��p' s- h@ r 4 En ,� p� r �ci A ATLANTPLEPT. BeacT' / e ,mo�" ' V Atlantic Beach, Florida 32003 R. C. VOXEL, CHIEF May 2, 1967 Police Dept. - Fire Dept. Mr. Murray H. Bennett City Manager City of Atlantic Beach, Florida Dear Sir: As directed by the City Commission, I submit herewith an estimate for the cost of a new Police Cruiser and radio siren etc. One (1) Police Cruiser $2700.00 One (1) Police radio 800.00 One (1) Electronic siren 250.00 I have talked to Chief Johnson of the Duval County Road Patrol about the advisability of using a motorcycle for f traffic control, I have also checked with the City of Jacksonville Traffic Control Bureau and have been advised by all parties that this is the best answer for good traffic control. The motorcycle would also cut operational costs on daytime patrol, as well as the initial cost would be cut considerably. I recommend that we buy a good used motorcycle which will cost the City approximately $1200.00 fully equipped with the exception of a radio - the radio cost will be approximately $800.00. It will cost approximately $2500.00 for the balance of the year for an additional Patrolman plus approximately $500.00 for the uniform Account if we go to the motorcycle. Respectfully Submitted f1PCYarc R. C. Vogel Chief of Police RCV/j 111{ 1tC oll!: CITY OF . " AUan4k Bea.c4-Tida ■ May 4, 1967 COMMITTEE REPORT ON 1967 STREET RESURFACING SPECIFICATION 67-5 At the last Commission meeting on April 24, Mr. Louis Holloway, Mr. Richard Hilliard and City Manager Murray H. Bennett were appointed as a Committee to report on bids for street resurfacing for 1967, Specification 67-5. We received three bids covering Item 1 which consisted of resurfac- ing certain streets in Atlantic Beach, and Item 2 which covered the driveway at the Police Station, in the following total amounts: Jaxon Construction Company $8,251.76 Houdaille-Duval-Wright Co. 8, 233.30 Asphalt Contracting Corp. 9,698.36 We recommend that Items 1 and 2 be given to the low bidder, Houdaille-Duval-Wright Company, at the price of $8, 233.30. We find the cost of Item 3 higher than we expected, therefore we would like to make the repairs with our own crew and also transfer some of this remaining money to the Street Maintenance Account 4709 for repairs to the roads in the Donner section. The dry weather has made some of these roads almost impassable. All of the streets in Atlantic Beach listed in Item 1 are deteriora- ting very rapidly and numerous potholes are being added almost daily, and to save considerable expense later we recommend that resurfacing of these streets be completed. *MA/L/ / ‘ge..41.11,, Murray h./Bennett Louis C. Holloway, Jr. f 6J21,,,/'2. ye,e4Li,z/ Richard H. Hilliard COMMITTEE CITY OF . . . 41411144, Deadie-Te041414 April 28, 1967 REPORT ON ATLANTIC BOULEVARD CONSTRUCTION MEETING APRIL 27, 1967 Mr. Harold Aiken of Reynolds, Smith and hills requested all Cities and Companies that have anything to do with the construction of Atlantic Boulevard to attend this meeting. At the meeting were representatives from the following: houdaille-Duval-Wright Co. The City of Jacksonville, Florida - Electric Dept. The City of Jacksonville Beach - Electric Dept. Southern Bell Telephone & Telegraph Company Mr. Gordon - Neptune Beach, Fla. Mr. Bennett - Atlantic Beach, Fla. Houdaille-Duval-Wright expects to start the work Monday, May 1, and Imothey are planning on starting the job at 3rd Street. They will also be working on the culvert at the Aquatic Pool Road, and they would like to start putting up the South walls of the overpass at Mayport Road. The people that we will be doing business with from Houdaille-Duval- Wright will be Mr. Chamblees, and Mr. h. A. Patridge is General Superintendent and Mr. Spearman will be the Engineer. We discussed the installation of the 8" water main across Atlantic Boulevard at Seminole Road, and since they are working from 3rd Street, we will have to do the engineering on this work immediately. We can discuss the portion of payment with Neptune Beach when we have completed the engineering. Mr. Gordon of Neptune Beach has requested that the conduit for the street lights be installed during the construction of the street. At the present time there is no chance of obtaining any Expressway or State Road Department aid for this part of the work. I feel that we should attempt to find the money to work with Neptune Beach in at least getting this conduit in place, because possibly later on the State Road Department will install the wiring and the light fixtures. CITY OF , , , 7=4 AteCioak Beads-Feavdclak REPORT ON ATLANTIC BOULEVARD CONSTRUCTION MEETING APRIL 27, 1967 -2- There will be a little problem regarding the street lights West of the Overpass and to the Intracoastal Waterway Bridge. In this area they are planning on a concrete curbing that will be about 9 " high and 7 ' wide, therefore it will be necessary to install our conduit in this median and locate the exact position of the street light poles. From the Overpass East to 3rd Street there will be no trouble because the median strip is 30 ' wide and there is nothing to interfere with the conduit. The people that are in the most trouble regardiny this job are the Southern Bell Telephone Company as they have not been forewarned about this job and their engineer explained the difficulty in having and getting their materials. All I brought up the subject again in reference to a sidewalk from Royal Palms Drive to Aquatic Pool Drive, but it was more or less to deaf ears because the representatives of the Expressway Authority reaffirmed the statement that they had made to us earlier that they were just building the Road and no extras. / L1,77/4/ Murray Bennett City Manager N /s CITY OF , , , IA: AUa4i'tkDcac%-Uo't4ia May 8, 1967 REPORT ON WATER MAIN BETWEEN ATLANTIC AND NEPTUNE BEACHES I have laid out the water connection across Atlantic Boulevard at Seminole Road, and for an estimating figure it will cost in the neighborhood of $2500.00. I have used fittings on the Seminole Road water line so that we can stay in the right-of-way line on the West side of Seminole Road. This will shorten up the length of pipe required to tie in to Neptune Beach 's 6 " line at their 11th Street. Taking the cost of installing the water lines to the center line of Atlantic Boulevard, I find that the cost will be a little better than $100.00 more for Neptune Beach 's part of their job, therefore I believe we should work 50-50 with them on this contract and AN* put %'e this work out for bids. I have also checked the possibilities, and believe that it is a very good thing to install another 8 " line across Atlantic Boulevard in the neighborhood of the Mayport intersection. At the present time we have • an 8 line East of the Kon Tiki property. This water line comes across Mayport Road at West 1st Street and there is an easOment between the Kon Tiki property and £ ed Barn's property. I would suggest that this water line would continue East and cross AT Atlantic Boulevard .4ida Neptune Beach 's dedicated Poinciana Road. At the present time we would only install approximately 120 ' of 8 " cast iron pipe with blank flanges at both ends so that a water test can be made and left in this condition until Neptune Beach runs their water line down Florida Boulevard, at which time the valves and necessary piping can be installed so as to give us water connections with Neptune Beach at two different locations. Possibly we can get Houdaille-Duval-Wright to install this pipe during their construc- tion because we are not hooking it up to any water line at the present time. 2, I .061.e- / Mur 1. Bennett City Manager