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04-10-67 v CITY OF ATLANTIC BEACH, FLA. COMMISSION 4/10/67 AGENDA 1. Call to Order 2. Invocation 3. Approval of Minutes 3/27/67 4. Recognition of Visitors 5. Reports : (a) Jax Humane Society-March 1967 report (b) Recreation Committee (c) Expressway Authority meeting (d) Atlantic National Bank- Certificate of deposits (e) City Manager (f) Committee on 6`° water line material bid (g) Beach Freservation 6. Ordinance - 1st Reading: (a) let Ordinance 7. Ordinances- 2nd and final Reading- Public Hearing (a) Traffic Ordinance Amendment (b) Utility Tax S. (a)Approve Call for Bids- Resurfacing streets (b)Approve Call for bids-New chlorinator for Sewer Plant (c)Excuse Tax, 1966 Roll, Lot 6 and Fart of 7, Blk. 1, Selva Marina Unit 1- Fla. Statute 192-111, Paraplegic exemption. 9. Driver Survival Institute 10. Fire and F olice Chief reports 11. City Manager 12 . Commissioners 13. Adjourn. 'N MINUTES OF THE MEETING OF THE ATLANTIC BEACH CITY COMMISSION HELD AT THE CITY HALL ON MONDAY, APRIL 10, 1967 AT 8:00 P. M. Present: William S. Howell, Mayor-Commissioner Donald L. Goodling Louis C. Holloway, Jr. Walter J. Parks, Jr. , Commissioners and Frank Thompson, City Attorney Murray H. Bennett, City Manager Adele S. Grage, City Clerk Absent: John W. Weldon, Commissioner (Out of City) The meeting was called to order by the Mayor-Commissioner, Mr. Howell. The Invocation was given by Commissioner Parks. The minutes of the meeting of March 27, 1967 were presented for approval. Mr. Goodling advised the minutes show in error the Public Hearing on Traffic Ordinance for March 10th, and should be April 10th. Also, report on Public Hearings on Utility Ordinance and 6 " water line should show April 10th instead of May 10th. Mr. Goodling then moved that with these corrections in dates the minutes be approved as written, seconded by Mr. Parks and carried. Mr. Howell welcomed visitors and called for business from the floor not on the Agenda. There was none. The report of the Jacksonville Humane Society for the month of March, 1967, was received for information and filing. Mr. Howell read Mr. Bennetts report on meeting of Recreation Committee. Copy of report is attached hereto and made a part hereof. Mr. Bennett advised that following meeting with Coaches they suggested remodeling present building but that allow for place for people to sit and enjoy game. He advised he has worked up bleacher layout that will seat approximately 110 adults or 200 children and had talked to men on Recreation Committee and they thought was something real for this place - it will cost around $1500.00 for bleachers and press box with concession stand under- neath. The Little League expects the Division play-offs to be in Atlantic Beach. Mr. Bennett advised he would give $200.00 toward project. He stated Recreation Committee says to do this instead of large basketball courts, as basketball is not played much in summer. The matter was discussed in which it was brought out that the budgeted account was to include resurfacing tennis courts and build basketball courts, as requested by the Recreation Committee, Minutes 4/10/67 Page #2 and that a formal request should come from them or the Commission meet with the Committee for report. Also that they were for Little League but should plan overall activities for all the children. Following further discussion, Mr. Holloway moved either meet with Recreation Committee or have written report from them before next meeting, seconded by Mr. Goodling and carried. Mr. Bennett 's report on meeting with Jacksonville Expressway Authority was presented, copy of which is attached hereto and made a part hereof. Mr. Parks reported on details of the award made by the Authority, then suggested that any improvements that we contemplate making in the foreseeable future in the way of water and sewer should have immediate attention, also any arrangement with Neptune Beach for interconnection of water systems should be moved on without delay. Mr. Howell advised there is a road going off Mayport Road running easterly to approximately the back of Kahoe 's Garage and parallel to Atlantic Boulevard, and he believes most of the land on Atlantic Boulevard goes back to this road which has been dedicated to public but not accepted by the City. If the land on Atlantic Boulevard does go back to this road there would not be much trouble as to water and sewer. There was a discussion in which it was agreed that if necessary that property owners should be notified that now is time for them to advise if they want the services. However, will wait until check is made on the road Mr. Howell referred to. Mr. Bennett was asked to look into this and as soon as he works up something to get with Mr. Parks and determine what we must do so we can move on this. Mrs. Grage reported that she and Mr. Thompson had taken care of transferring the two savings accounts at the Atlantic National Bank to Certificates of Deposit. The City Manager 's report was read - copy of report is attached to these minutes and made a part hereof. Mr. Bennett added that changing the garbage body to the new chassis only cost $57 .00, also that Mayor Futch of Neptune Beach advised they have a Committee working on the water interchange. Mr. Bennett advised that Mr. Robert Hoyle, Jr. , our 1967 recreational director, lives in Arlington and was recommended by Coach Jack Taylor. The Committee on the 6 " water line for West 6th Street reported they feel it advisable to postpone order for material until we know more as to cost of interchange with Neptune Beach and feel it would be advisable to reschedule at later date. Mr. Goodling moved report be accepted and adopted. Mr. Howell advised doesn't mind voting for postponement and can see reason for postponing at present but does not want to see shelved but this extension made as soon as possible. Mr. Parks agreed and advised that • Minutes 4/10/67 Page #3 Engineers have been instructed to complete plans for Mayport Road improvement and we may be confronted in few months with additional expenditure there to get lines across road before improvements start. Mr. Howell put the question and the motion carried. The bidders are to be advised reason for postponement. Two gentlemen from Little League were recognized as they came in after the discussion. The Commission went over with them the previous discussion. A letter was presented from M. M. Permenter, Jr. , Little League President, advising the play-offs would be July 17th, 18th and 19th. It was explained that all are for Little League but cannot make a decision tonight as the concession and bleachers would take up budgeted funds set up for other things and the Commission wants to talk over with Recreation Committee. It was agreed we will move as fast as possible and have something done by the July play-offs. Mr. Hilliard advised we reroofed dugouts and the lights will be put in Saturday. Mr. Bennett presented report on Beach Preservation together with letters he and Mr. Glover Weiss had written to Congressman Bennett and Senator Spessard Holland. Copies are attached hereto. Mr. Holloway advised that for point of clarification and in line with minutes of last meeting a Resolution was to be prepared asking that study be instigated of the situation, and not intention to tell them what to do nor prove any person 's theory. The matter was discussed and as letters have already gone out it was decided to wait and see what the answers are. Mr. Holloway asked that minutes reflect that this was not necessarily the approach we as a group wanted to pursue. Mr. Howell instructed that the minutes so indicate. The Pet Ordinance was presented in full in writing for first reading by Title only. This is Ordinance sent to Commissioners before last meeting. Mr. Holloway moved passage on first read- ing, seconded by Mr. Parks. There was discussion during which Mr. Goodling advised he recalls when matter was brought up we were going to get report back on cost figures on how to solve the situation in Atlantic Beach, and involved more than revising Ordinance - not in favor of moving until get report on how to enforce properly. There was further discussion and advised supporting information could be presented at next meeting at Public Hearing. Mr. Howell put the question and the vote was: Aye: Holloway, Parks, Howell Lay: None Abstain: Goodling Absent: Weldon Mr. Howell declared motion carried and April 24th was set for Public Hearing. Minutes 4/10/67 Page #4 The Traffic Ordinance No. 75-67-2 was presented for second and final reading and read in full. Mayor Howell then declared the meeting open for Public Hearing. Said Ordinance amends Section 2 of Ordinance No. 758l as to speed limits and "stop" and thrustreets. Mr. Ball spoke at length advising in favor of Ordinance with reservation and criticized all City officials for failure to enforce speed laws. There was long discussion in which it was agreed we have a problem - it is impossible to stop all - but want to slow down more. Following discussion Mr. Parks moved passage on second and final reading, seconded by Mr. Goodling and carried. Mrs. Grage reported she had studied last year 's utility tax returns and found that 8% would bring in less from the gas companies but would produce more from the electric, therefore overall the 8% would not produce less than received last year. She has therefore inserted 8% in Ordinance. Mr. Howell feels new Ordinance would not violate water revenue bond ordinance. Mr. Thompson advised provided can change rates at any time but not reduce amount received, don't see any problem with bond holders. Mr. Goodling asked Mr. Thompson if we find by establish- ing 8% that by end of 1967 8% exceeds, next year could reduce to 7% - Mr. Thompson advised could change at every meeting with Public Hearing. Mr . Howell then read the Ordinance on Utility Tax in full on second and final reading and declared the meeting open for Public Hearing. No one appeared either for or against, so Mr. Howell closed the Public Hearing. Mr. Parks moved passage on second and final reading, seconded by Mr. Holloway. Mr. Howell suggested consider when Ordinance should become effective as Companies should have time to adjust and suggested June 1st. Mr. Parks and Mr. Holloway agreed to this amendment to their motion. The question was put on the motion as amended and was carried. Mr. Bennett requested permission to call for bids on resurfacing certain streets. He presented a plan of areas to be done. Mr. Parks noted that one street only had pavement 15 feet wide and it was agreed we would try to widen it one foot on each side. Following discussion Mr. Holloway moved approval of call for bids to be received April 24, 1967, seconded by Mr. Parks and carried. Mr . Bennett requested approval to call for bids on a chlorinator for the Sewer Plant. He suggested getting this new chlorinator and use parts from it to keep chlorinator at Water Plant in condi- tion. Mr. Holloway moved approval on call for bids, seconded by Mr. Goodling. There was discussion in which Mr. Parks advised in favor of motion but recommends that specifications for this new chlorinator be so drawn or constructed that you either get two of "X" brand each with separate solonoid actuator injector or get one with two meters and two injectors. There was further Minutes 4/10/67 Page #5 discussion during which it was brought out that specifications have not been drawn up and Mr. Goodling suggested table action on call for bids until next meeting and have set of specifications for review first, as this is more technical type of purchase than normally have. Mr. Parks advised he would be glad to assist in drafting specifications. Mr. Goodling offered a substitute motion that the call for bids on chlorinator be tabled until next meeting and be submitted with prepared specifications. Mr. Holloway accepted substitute motion and seconded same. The Mayor put the question and the motion carried. Mrs. Grage requested approval to correct 1966 Tax Roll to show complete exemption on Lot 6 and Pt. of Lot 7, Block 1, Selva Marina Unit No. 1, as owner signed necessary exemption with the County who failed to send us copy. The owner is a paraplegic and under Florida Statutes No. 192. 111 gets complete exemption and he presented a copy of his signed exemption. Mr. Holloway moved the roll be corrected and the exemption allowed, seconded by Mr. Goodling and carried. Mrs. Grage advised there was an incorrect billing against Lot 1, Block 7, on the Lot Cleaning Special Assessment Rolls for 1963 and 1966 and requested the Rolls be corrected to excuse these billings. Mr. Goodling moved approval of request, seconded by Mr. Holloway and carried. Mrs. Grage advised the Defensive Driver 's Course under the Jacksonville-Duval County Safety Council has been arranged through cooperation of the Pablo Pilot Club and Chief Vogel for the nights of April 25th, 27th and May 2nd, 1967, at Neptune Beach City Hall from 7:00 to 10:00 P. M. There are application blanks available at City Hall and Chief Vogel urged that all those who drive City vehicles take the course as well as all other of employees and officials. Chief Vogel advised in defense of what Mr. Ball said, we have received certificates of award for no fatalities in City, also Court Dockets show about 49 cases last week and approximately 30 this week for Court. Mr. Bennett presented plan to purchase large bags - cost 15C each - for holding yard trash. They will hold 30 gallons and could be used until full then picked up by garbage crew. He plans to try them and sell to public. Mr. Goodling suggested City Manager review file of about a year ago and find where discussed Atlantic Boulevard project and Minutes 4/10/67 Page #6 submitted a letter and City map to Expressway Authority designat- ing City property that is low and offering them as fill points for use of dirt, etc. from construction, and we might pursue since contract has been let. Mr. Howell advised that we are without Tax Assessor due to Mr. Minchew's death, and that the matter has been discussed with Mr. Richard Hamilton who consented to accept if Commission wishes. Mr. Holloway moved that Mr. Hamilton be appointed Tax Assessor for the City with salary to be determined at future date, seconded by Mr. Parks, the matter of salary to be determined when we find out what happens to proposed legislation. The Mayor put the question and the motion carried. Mr. Hamilton tendered his resignation on Board of Assessment Review which is mandatory upon his acceptance as Tax Assessor. This leaves two places on Board of Assessment Review which will need filling by July 1st as N . Walter Freeman 's term expires then. Mr. Howell read qualifications for members from the Charter and requested this be kept in mind for recommendations. Mr. Howell advised he had noted from paper that the Legislative delegation have agreed to pass our bill giving authority to use County Tax Roll and that advertising procedure should be started at once. This advertising has to be done 30 days before bill is presented. Mr. Parks moved that the City Clerk proceed with advertising the bill, seconded by Mr. Holloway and carried. There being no further business Mayor Howell declared the meeting adjourned. // ./i/�l 4d lliam S. Howell Attest: Mayor-Commissioner aCe- -Q— - i Adele S. Grage, City Clea CITY OF . . . Atikkaa Bea4 -Ue* 4a March 30, 1967 RECREATION COMMITTEE MEETING March 29, 1967 Last night Mr. William Fogg and Mr. George Pharr met with Dick Hilliard and myself. Vie discussed the problems for recreation this coming summer and have tentatively set up a plan to meet again April 26th. We have two applications for Recreation Director, and after looking over these applications the Committee decided that we should hire Mr. Robert Steven Hoyle, Jr. , and they have requested me to write to Mr. Hoyle advising him that he has this position and before our next meeting he should outline a program that he would like to use during the summer months. We have decided that the recreation program shall be started after the close of the school schedule and will operate until the Saturday before Labor day. If school starts any earlier than this, then the program will be closed down earlier. The Committee has suggested that I contact the Edward Waters College to see if there is a girl living in this area that could be Assistant Director of the Donner Park, and also that I contact Jacksonville University to see if there would be a girl living in this area that could be Assistant Director at the Jack Russell Park. I would expect that if they do have these people that they would have to make out an application applying for these positions. We discussed the tennis courts at the Jack Russell Park and also at the City Hall Park. There was some discussion about installing lights at the Jack Russell Park tennis courts. I am to obtain the cost of lighting the Jack Russell Park tennis courts so that tennis may be played there in the evening. We agree that the present surface of these tennis courts is deteriorating and needs refinishing. I am supposed to contact the Recreation Department at Jacksonville Beach to see how they take care of resurfacing their courts. CITY OF4,!!!! AUan4k Bea -T& *4ia Recreation Committee Meeting Page #2 March 30, 1967 The Committee members suggested that I work on Mrs. George to see if I could obtain the property north of the present play- ground at Donner Park plus the extension of Park Street so that we could have access to this Park. I will try to get some figure from her so that we can discuss this at the next Commission meeting. We do feel that we should purchase this piece of property for less than $1,000.00. If we had this piece of property we could put all the swings, etc. in this area instead of at the present location on land that the City does not own and right next to a swamp hole. This piece of land is on high ground and in back of the ball diamond so that there is much less danger getting hit with a baseball. The Committee wants me to contact the Jacksonville Recreation Department to get some information from them on their setup for recreation for the different age children. The Committee discussed the concrete slab for the basketball court but delayed any action until our next meeting. This morning I was informed that the Little League division is going to have its playoffs here in Atlantic Beach and that there is a possibility they are getting the State meet here for the final playoffs. The coaches of the Little League want to move the present wooden concession stand and install a concrete slab and build a permanent block house. I am to have a meeting with Coach Daugherty Saturday morning. He called Mayor Howell regard- ing this. ig 0011 • " Murray H. Bennett City Manager 7CITY OF , . . 4 AUai4k Bcac%-T&aida March 29, 1967 REPORT ON EXPRESSWAY AUTHORITY MEETING MARCH 28, 1967 This meeting was attended by Mr. Parks who represented the Commissioners of the City of Atlantic Beach, and myself, and we also had Mr. George Bull, Mr. Louis Stuart and his Attorney. The Expressway Authority are adding signal traffic lights and the conduit for lighting the overhead part of the Bridge, in- stalling sidewalks in the proximity of this overhead bridge and widening the ramps so that there is a turnout for the bus stops. The Engineers figured this job would cost some- where in the neighborhood of $48, 000.00. You can see that the Expressway Authority had not changed their minds since the original bid was let out, and they approved letting the contract as the highway is now laid out. They are installing the overpass with these added features and will install islands from the overpass to 3rd Street. Now that this contract has been let, we must work with the City of Neptune Beach to install the 8 " water main connection between the two cities at Seminole Road. The Expressway Authority authorized Reynolds, Smith and Hills to proceed with the engineering and plans for the highway west of the Intracoastal Waterway Bridge to Regency Square, also for the Mayport Road from the Naval Base to Atlantic Boulevard. It will be necessary for us to study the water and sewer lines across the Mayport Road so that we have ample for future growth. Since the Expressway Authority is not going to consider lights along Atlantic Boulevard between the Intracoastal Waterway and 3rd Street, excepting the area by the overpass, we should give some thought to working with Neptune Beach and the contractor to install the conduit during the construction of Atlantic Boulevard if we wish to light this street. • 117 641,ha Murray Bennett City Manager CITY OF . . . Atta#i4k April 10, 1967 CITY MANAGER'S REPORT 1. Since our last Commission meeting we have mounted the 20 yard garbage body on the new truck and now have it in service. 2. We have cleaned all of the sludge beds at the Sewer Plant and have added sufficient filter sand to bring them up to grade. 3. we have completed the reading of meters and have replaced the ones that were not working. 4. We have spent considerable time cleaning the drainage ditches throughout the City and have completed levelling up the parking lot back of the Police Station. 5. We have added clay to the infields of the Ball Parks at the Jack Russell and Donner Parks. 6. We have added limerock to a number of streets. 7 .1 have written a letter to Mr. Futch, Mayor of Neptune Beach, regarding getting together with them in reference to the water line connection between the two Cities at Seminole Road. 8. I have written Mr. Hood, Assistant County Engineer, and then I called him on the telephone and he advised me that he was going to send an engineer down here to look over the layout for the culverts across Seminole Road at 16th Street and at Sailfish Drive. He said he would then approve the installation of the culverts. 9. I am pleased to report that there are now 16 tap-ins on the 2 " water line running North from 16th Street, which should be enough for one 2 " line even though we have not had any complaints regarding water pressure from this area. 10. The Parks and Recreation Committee met March 29 as per my report, and after obtaining two applications for the job as Director of Recrea- tion for the summer months, we have hired Mr. Robert Hoyle, Jr. as Director. The Committee is going to have another meeting on April 26 and have requested Mr. Hoyle to be at this meeting with a schedule of CITY OF . . • Atkstk De -Th City Manager 's Report Page #2 April 10, 1967 of his plans for the best operation of recreation at the Jack Russell and Donner Parks. I have also personally written to Jacksonville University and Edward Waters College for recommendations on girl assistant directors at the two different Parks. /y Murray El. Bennett City Manager MHB/s CITY OF . . . AUa.n4k Bca4-Teei2da April 10, 1967 COMMITTEE REPORT ON PIPE, FITTINGS, ETC. FOR 6 " WATER LINE - SPECIFICATION 67-4. The Committee appointed by the Mayor at the regular Commission meeting March 13, 1967 have studied the bids received and since the contract has been let for the construction of Atlantic Boulevard and we do not know what cost arrangement can be made with Neptune Beach, we feel it advisable to postpone placing the order for this material for the 6 " water line, Specifica- tion 67-4, until we have a true cost figure. We feel it advisable to reschedule the bidding for this water line at a later date. ?1,"14/11 /6' &VII-, Murray H. Benne t r _ A i 1 , . AN. Walter 'arks, Jr. r 'ichard H. Hilliard COMMITTEE CITY OF AUai4kBd -Tee441a April 10, 1967 COMMITTEE REPORT ON BEACH PRESERVATION At the March 27 Commission meeting, Mr. Glover Weiss and the City Manager were appointed a Committee to contact Congressman Bennett and Senator Holland regarding Beach preservation. On April 6 the Committee wrote a letter to Honorable Charles E. Bennett and Honorable Spessard L. Holland 1111 requesting them to instruct the University of Florida to run a test in the Engineering Lab as per Mr. Weiss ' idea of installing a "deflecting island" at the South end of the St. Johns River Jetties. //, A4L.s. A' • 4 ,4 / Murray H. Bennett Glover Weiss COMMITTEE CITY OF. , , Atitaflia BearAwrime04414 April 6, 1967 Honorable Charles L. Bennett Member - 2nd Florida District House of Representatives Washington, D. C. Dear Mr. Bennett: During the March 27th meeting of the Atlantic Beach City Commission Mr. Glover Weiss and myself were appointed as a Committee to study the City of Atlantic Beach beach preserva- tion. We attended the Beach Preservation Forum on March 21st to listen to a program set up by the Florida Shore and Beach ?reservation Association and the Florida Travel Council. You have had considerable correspondence with Mr. weiss dating back to 1962. Attached find copy of letter to Colonel H. R. Parfitt plus a sketch showing Mr. Weiss ' idea of getting sand back on the Beach, plus measurements taken on the Beach at low tide which gives a pretty good record of the Beach erosion. We are wondering if you could have the University of Florida run a test to see just what the proposed deflecting island" would do at the end of the St. Johns diver Jetties. If a test could be made we might have some very valuable information that we do not have at the present time. We hope that you can contact the honorable Spessard Holland and discuss this problem that we have and see what you can do about having the University of Florida make the test. We feel that the appropriation for this should be taken from the Rivers and Harbors Congress Budget. Sincerely yours. ' + Lei ' / Murray Bennett City M nager 471 Glover Weiss COMMITTEE Enc (4) cc: Mr. Glover Weiss Mr. Bennett S • April 6, 1967 honorable Spessard L. Holland Senator Senate Jffice Building Washington 25, D. C. Dear Mr. Holland: During the March 27th meeting of the Atlantic beach City Commission Mr. Glover Weiss and myself were appointed as a Committee to study the City of Atlantic Beach beach preserva- tion. We attended the Beach Preservation Forum on March 21st to listen to a program set up by the Florida Shore and Beach Preservation Association and the Florida Travel Council. Mr. Charles R. Bennett has had considerable correspondence with Mr. Weiss dating back to 1962. Attached find copy of letter to Colonel H. R. Parfitt plus a sketch showing Mr. Weiss ' idea of 4111 getting sand back on the Beach, plus measurements taken on the Beach at low tide which gives a pretty good record of the Beach erosion. We are wondering if you could have the university of Florida run a test to see just what the proposed ''deflecting island" would do at the end of the St. Johns River Jetties. If a test could be made we might have some very valuable information that we do not have at the present time. We hope that you can contact the honorable Charles E. Bennett and discuss this problem that we have and see what you can do about having the University of Florida make the test. We feel that the appropriation for this should be taken from the Rivers and Harbors Congress Budget. Sincerely yours, Murray H Bennett City Manager • Glover Weiss eCOMMITTEE Enc (41) m, A Ur Asannsa+f-