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02-26-68 v CITY OF ATLANTIC BEACH, FLORIDA CITY COMMISSION 2/26/68 AGENDA 1. Call to Order 2. Invocation 3 . Approval of Minutes of meeting of 2/12/68 4. Recognition of Visitors 5. Hearings on Condemnation Notices 6. Reports On: (a) Personnel Ordinance (b) Atlantic Blvd. lighting 7. 1967 Audit report 8. Approval Call for Bids: (a) Pickup Truck (b) Used Pulvimixer 9. Approval purchases from Account #1501 10. Fire and Police Chief Reports and Dockets 11. City Manager 12. Commissioners 13. Adjourn MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY COMMISSION HELD AT THE CITY HALL ON MONDAY, FEBRUARY 26, 1968 AT 8:00 P. M. Present: William S. Howell, Mayor-Commissioner John W. Weldon Louis C. Holloway, Jr. Arthur J. Longo Robert R. Rosborough, Commissioners and R. C. Vogel, Acting City Manager Oliver Ball, Acting City Attorney Adele S. Grage, City Clerk The meeting was called to order by the Mayor-Commissioner, Mr. Howell. The Invocation was given by Commissioner Weldon. The minutes of the meeting of February 12, 1968 were approved as written upon motion of Mr. Longo, seconded by Mr. Holloway and carried. Mayor Howell recognized visitors present and called for any business from the floor not on the Agenda. There was none. No one appeared on the notices sent out regarding condition of various properties. Mr. Vogel advised he had not received any reply to the certified letter he was directed to send to the owner of Lot 84, Saltair, known as 610 Sherry Drive. We have not received a receipt from the Post Office on the letter. Mr. Vogel advised he has re-examined the building and now figures it will take about $250.00 to make presentable. The workmanship is terrible but can be straightened out without tearing the building down - while Mr. Ball is preparing Resolution to authorize the City Manager to proceed, the matter will be passed until later in this meeting. Mr. Longo has no report on Personnel Ordinance. Mr. Henry Isaacs inquired as to what is being done about the house at 1470 Ocean Boulevard, and Mr. Vogel advised the Agent for the property, Townsend Hawkes, has received authority from the owner to proceed with work as soon as property is vacated which he advised was to be today, February 26th. Mr. Rosborough reported on Atlantic Boulevard lighting. He has met with Dr. J. Corwin, Neptune Beach Councilman, and gone over the situation. Dr. Corwin is going to get with Mr. Bob Gordon, Neptune Beach Councilman, and Mr. Brantley of the Jacksonville Beach Electric Department. Mr. Rosborough advised that he has met with Mr. John Carasaro, Commission Sales Representative of the City of Jacksonville, and he is going to study our franchise and determine how many street lights we are entitled to. Mr. Carasaro feels that 175 watt lights will be adequate. He is going to meet again with them this week and will have more to report at +- Minutes 2/26/68 Page #2 next meeting. In the discussion it was brought out that under the franchise we are presently entitled to 15 additional street lights, and the additional number has not been determined on the 1967 electrical gross. They are discussing lights on Atlantic Boulevard only as far West as Begonia Street, and will take up matter of lighting the overpass. Mr. Rosborough will ask about lighting the Canal bridge, and it was noted that this bridge is in the new City of Jacksonville. On the 1967 Audit report Mr. Weldon advised he had no criticism, but it appeared that we had an actual revenue of $321, 346.07 and expenditures of $347, 312 .72 which indicates a deficit spending. There was lengthy discussion in which it was brought out that the expenditures include the $35,000.00 transferred to the Sewer Fund in line with 1967 budget. Deduct this amount from the expenditures shown and it would leave $312, 312.72 actual expenditures for salaries, purchases, expenses, etc. Mr. Don Goodling stated that he would like to commend the City Administration as he thinks it is a very good audit, and that he is familiar with the item discussed and is pleased to see that were able to accomplish this transfer to build up the Sewer Fund. Mr. Howell advised he does not agree it is deficit spending for if transfer had not been made then the expenditure would have been $35, 000. 00 less. Mr. Goodling inquired if Personnel Ordinance had been followed in preparing 1968 Budget and was advised Personnel Ordinance is being rewritten and that Section 1 covering salary schedule was specifically repealed in the 1968 Budget Ordinance. Mr. Goodling advised he feels letting ourselves in for criticism as an old audit criticized as impossible to audit without salary schedule. Mr. Howell advised that was due to fact we lumped all salaries into one sum in each department in older budgets, so could not tell for instance what the City Manager made, but most salaries are now itemized in budget and the others are on work schedules which are available to auditor. Mr. Rosborough inquired if we authorize Tyson & Meek each year or if let out on bid. Mr. Howell advised we never have let out on bids. They make 2 audits a year, one on the water system in July and the Annual audit. Mr. Ball advised that for professional services bidding is not required. It is not done on professions such as lawyers, engineers, accountants, etc. - would be highly unethical to enter into bidding. A request was presented to approve call for bids on a new Sedan Pickup Truck as covered by Specifications #68-5. It is planned to trade in the 1965 Sedan Pickup Truck. There was discussion during which it was advised that it is in the 1968 budget. Mr. Holloway then moved that approval be given to call for bids to be received on March 11th, 1968, seconded by Mr. Rosborough and carried. Minutes 2/26/68 Page #3 A request was next presented to approve call for bids on a used Pulvimixer as covered by Specifications #68-6 . Mr. Vogel advised this is machine which they have inspected and would be invaluable in sidewalk and street work. Could also improve dirt roads and build up base for future paving. There was further discussion following which Mr. Holloway moved approval to call for bids to be received March 11, 1968, seconded by Mr. Longo and carried. Approval was requested for purchases from Account #1501 in the amount of $229.68 for pipe, adapters, etc. (balance on Purchase Order #4298) to be used in Mayport Road work. Mr. Rosborough moved approval as requested, seconded by Mr. Weldon and carried. Mr. Vogel presented the Municipal Court Dockets for February 19th and 26th, 1968 and the Fire Department report for January, 1968. Mr. Holloway requested a report on the Allen Glenn house. Mr. Vogel advised he had made interior inspection and was surprised as it was very nice and apparently structurally sound. He has some rentals now and plans to put back all he makes into fixing up exterior. It was advised that the ditch at the end of 7th Street can be filled up to grade so will drain into lagoon. The Mosquito Control dug it too deep with their machine, and by putting fill in it, believe can correct the condition. The ditch at 5th Street is our ditch and we maintain it. The dam that is controlled by RCBS Corporation controls depth of water in the lagoon and the ditches. Mayor Howell read Resolution #68-4 in full declaring as dangerous and unsafe the structure on Lot 84, Saltair Section 1, known as 610 Sherry Drive, and the City Manager is ordered to do work on same as listed. Mr. Longo moved adoption of said Resolution, seconded by Mr. Rosborough and carried. Copy of Resolution #68-4 is attached hereto and made a part hereof. Mr. Weldon noted he had not received copy of 1968 Budget in cover. Mrs. Grage advised she has the covers and will get copies in same for the Commissioners. Mr. Holloway would like a report submitted on improvements on basket- ball courts at Parks. Mr. Hilliard advised we have equipment but weather is holding up on work. Mr. Longo inquired as to pole, etc. at 16th Street and Seminole Road. Mr. Hilliard advised don't have price yet, still negotiating. Mr. Longo congratulated Mr. Hilliard on ball park and inquired if Donner Park is in good shape and Mr. Vogel advised it was. ,...- ..•r• Minutes 2/26/68 Page #4 A letter was received from the Atlantic Coast Little League requesting permission to use the Jack Russell Park field for league play in 1968. They would like the field 6 nights a week beginning April 6th and extend through July 13, 1968. After discussion it was agreed that the City Manager work out time schedules with them, as in the past, so that other groups could use at times. Mr. Vogel advised work at Fire Station had included connecting kitchen to sewer system and running an alarm line off main back into station. There being no further business the Mayor declared the meeting adjourned. #07 j 'ii a' - :we Mayor-Commissioner Attest: ad,,„ge_ A . /J-tecr___. Adele S. Grage City Clerk RESOLUTION NO. 68-4 A RESOLUTION LEVYING AND IMPOSING SPECIAL CONDITIONS FOR THE REMOVAL, SUPPRESSION OR ABATEMENT OF A DANGEROUS UNSAFE, DILAPIDATED OR UNSANTTARY STRUCTURE, PURSUANT TO THE PROVISIONS OF ORDINANCE NO. 25-67-6 OF THE CITY OF ATLANTIC BEACH, FLORIDA, AGAINST THAT CERTAIN PROPERTY THAT IS HEREBY DECLARED TO BE A PUBLIC NUISANCE. BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA, SECTION 1. It is hereby ascertained, determined and declared that the certain structure, occurrence or condition upon that certain property described as: Lot 84 Saltair - Section 3 Known as 610 Sherry Drive, Atlantic Beach, Florida (Street Address) Owner Donato Tedeschi, 890 Melson Avenue, Jacksonville, Florida to be a dangerous, unsafe, dilapidated and/or an unsanitary struc- ture, occurrence or condition as described and specified to the owners and interested parties by written notice heretofore served, pursuant to the provisions of Ordinance No. 25-67-6. SECTION 2. That the aforesaid conditions constitute a public nuisance. SECTION 3. The City Manager, or his duly authorized agent, is hereby ordered to: 1. Board up open windows and doors. 2. Paint exposed woodwork - exterior. Cut weeds. SECTION 4. The City Manager, or his duly authorized agent, shall cause a true copy of this Resolution to be posted upon the premises and a true copy delivered or mailed to the owner and interested parties. SECTION 5. This Resolution shall take effect immediately upon its passage. * * * * * Adopted by 26thte City Commission of the City of Atlantic Beach, Florida, on theday of February (SEAL) Ada a S,Grage, City erk