02-12-68 v CITY OF ATLANTIC BEACH, FLORIDA
CITY COMMISSION
2/12/68
AGENDA
I. Call to Order
2. Invocation
3, Approval of Minutes of meetings of 1/22/68 and l/25P/68
4. Recognition of Visitors.
5. Hearings on Condemnation Notices
6. Committee Reports on Bids:
(a) Garbage Body-Spec. #68-1
(b) Garbage Truck Chassis Spec. #68-2
(c) Police Car- Spec. #68-3
7. Reports on:
(a) Enlargement of Sewer Plant
(b) Personnel Ordinance
(c) Atlantic Blvd. lighting
8. 1967 Audit report and approval of invoice
9. Approval purchases from Account #1501
10. Fire and Police Chief Reports and Dockets
11. City Manager
12. Commissioners
13. Adjourn
MINUTES OF THE REGULAR MEETING OF THE ATLANTIC BEACH CITY COMMISSION
HELD AT THE CITY HALL ON MONDAY, FEBRUARY 12, 1968 AT 8:00 P. M.
Present:
William S. Howell, Mayor-Commissioner
John W. Weldon
Louis C. Holloway, Jr.
Arthur J. Longo
Robert R. Rosborough, Commissioners
and
R. C. Vogel, Acting City Manager
Oliver Ball, Acting City Attorney
Adele S. Grage, City Clerk
The meeting was called to order by the Mayor-Commissioner, Mr.
Howell.
The Invocation was given by Commissioner Weldon.
The minutes of the regular meeting of January 22, 1968 were approved
upon motion of Mr. Holloway, seconded by Mr. Rosborough and carried.
The minutes of the Special Meeting of January 27, 1968 were approved
upon motion of Mr. Longo, seconded by Mr. Rosborough and carried.
Mr. Howell recognized visitors present and called for any business
from the floor not on the Agenda. There was none.
In line with notices sent to property owners as required by
Ordinance #25-67-6 relative to improving condition of their property,
opportunity was given them for hearing before the Commission. Mr.
Allen Glenn, owner of Lots 5 and 6, Block 20, advised he would be
happy for City to inspect the interior of his house. He advised
his property had been hard hit by the hurricane and Duval County
taxes and for this reason has not been able to put money into repairs,
but this spring plans on closing in the front. He advised he has
done quite a bit of work on inside. Mr. Holloway moved be referred
to City Manager for report back at next meeting, seconded by Mr.
Rosborough and carried. This was the only one to appear.
Report of Committee on bids for Garbage body, Specification #68-1,
was presented. The bid of Contractors Equipment Company of Florida,
Incorporated, in the amount of $6,893 .13 is the best bid for the
City and they therefore recommend that the bid be awarded to the
Contractors Equipment Company of Florida, Incorporated. Copy of
Committee report is attached hereto and made a part hereof. Theirs
is the lowest bid that meets specifications. Mr. Weldon moved the
recommendation of the Committee be accepted, seconded by Mr.
Rosborough and carried.
Report of Committee on bids for Garbage truck chassis, Specification
#68-2, was presented. Copy of report is attached hereto and made
a part hereof. The Committee finds that the bid of Lynch-Davidson
Ford in the amount of $5, 221.00 plus $77.00 for delivery to body
factory is lowest and best bid and recommended they be awarded bid.
Mr. Longo moved bid be awarded Lynch-Davidson Ford as recommended,
4
Minutes 2/12/68 Page 42
seconded by Mr. Holloway and carried.
Report of Committee on Police Car, Specification #68-3, was
presented. Copy of report is attached to these minutes and made
a part hereof. The Committee finds that the bid of the Gordon
Thompson Chevrolet Company in the amount of $2,830.81 is lowest
and best bid, and recommends the award be made to them. Mr.
Weldon moved recommendation be accepted, seconded by Mr. Rosborough,
Mr. Weldon then stated he understands we have two police cars now.
Mr. Vogel advised we have two cars equipped, one a police patrol
car and the other a standard car. It is planned for the City
Manager to use the standard car which will be available in
emergencies for police work. Mayor Howell then put the question
and the motion carried.
Mr. Howell advised that we have notified Mr. Ralph Baker, Director,
Division of Water Waste, Florida Air and Water Pollution Control
Commission, that we are signing contract with Mr. Walter J. Parks,
Jr. to commence preliminary engineering on sewer problem. This
complies with notification received from them.
Mr. Longo had no report at this time on Personnel Ordinance .
Mr. Rosborough had no report at this time on Atlantic Boulevard
lighting.
The Audit report by Tyson and Meek was presented. Mr. Weldon
advised he would like to study and requested it be placed on
Agenda for next meeting.
Mr. Howell presented invoice in the amount of $1200.00 covering
Audit. Mr. Holloway moved approval of payment of said invoice,
seconded by Mr. Longo and carried.
Mr. Howell directed that Audit be put on Agenda of next meeting.
Approval was requested by Mrs. Grag of expenditures from Account
#1501 as follows
Purchase Order #4233 - Couplings, ells, etc. $424. 24
Purchase Order #4275 - Pipe and Fittings 302.37
Purchase Order #4245 - 4-8" Ells 133 .28
Purchase Order #428 (part of) - 1" meter
and fittings (Est. ) 100.00
Mr. Holloway inquired if this is in connection with Mayport Road
Expressway work and it was advised that all was for that project
except the 1" meter which is needed for a new house cut-in. Mr.
Holloway moved approval of expenditures as requested, seconded
by Mr. Rosborough and carried.
The Police Department report for January 1968 was presented
together with Municipal Court dockets for February 5th and 12th,
1968.
1
Minutes 2/12/68 Page 43
Mr. Vogel introduced Mrs. Dixie James as our new Policewoman
who will be School Crossing Guard at Atlantic-Neptune Elementary
School and also serve as Police Matron. The Mayor welcomed her
to City personnel.
Mr. Vogel presented a letter protesting the encroachment of a
drainage ditch on Lot 19, Block 17, Donners Subdivision. He
advised it is a Mosquito Control District ditch that has eroded
some 11 feet on the above property and meanders. There is an
easement but does not follow it. Mr. Vogel was directed to work
with Mosquito Control District and see what can be worked out.
Mr. Vogel advised he has sent out 6 notices on property in line
with Ordinance 425-67-6. These places either do not meat Code,
are hazardous or injurious to health and welfare of the citizens.
All were invited to Commission meeting but seem to be satisfied,
except owners of Sherry Drive house. This place does not meet
Code and the owners would like to sell. The matter was discussed
at length and it was determined that the City Manager send the
owners one more notice by registered mail, and if nothing is done
by next meeting then to go ahead with Resolution.
During the discussion Mr. Vogel suggested that a study be made
of the square foot lot coverage required in Residence D zone.
Mr. Longo would like to have more names of those serving in the
Armed Forces for our plaque.
Mr. Weldon stated there ' s a very bad drainage condition at end
of 7th Street on west side of Sherry Drive. Mr. Hilliard
advised it is Mosquito Control District ditch and they maintain
it that way. Mr. Weldon advised he considers it a health hazard.
Mr. Hilliard was asked to check into the matter.
There being no further business the Mayor declared the meeting
adjourned.
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1 ,, i/7 . S. Howe 1
Mayor-Commissioner
Attest:
�. _ .�
Adele s. gage
City Clerk
CITY OF , . .
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Bea -Teo'ida
January 26, 1968
TO THE CITY COMMISSION:
Re: Specifications #68-1
After careful tabulation and consideration, the under-
signed Committee has concluded that Contractors Equipment
Company of Florida, Incorporated's bid of $6,893.13 for
Garbage Body is the best bid for the City, in that the
next lowest bidder, Rowland Truck Equipment, made some
exceptions to the specifications.
We therefore recommend that the award for the Garbage
Body be made to Contractors Equipment Company of Florida,
Incorporated.
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R. C. Vogel
Ar hur J. ongo !%-
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H. Hilliard
COMMITTEE
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CITY OF , , .
Man& Beack-Femeda
January 26, 1968
TO THE CITY COMMISSION:
Re: Specifications #68-2
After careful tabulation and consideration, the
undersigned Committee find that the bid of Lynch-
Davidson Ford amounting to $5,221.00, for Garbage
Truck Chassis, plus $77.00 for delivery to body
factory, making a total bid of $5,298.00 is lowest
and best bid for the City.
We therefore recommend that the award for the
Garbage Truck Chassis be made to Lynch-Davidson
Ford.
R. C. Vol-
Ale
. R. Rosborou• '
R. H. Hilliard
COMMITTEE
1f[RO %ER� %I NO .i r40
("OP/. r•rn.y
CITY OF . . .
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Dca4-T&i*ida
January 26, 1968
TO THE CITY COMMISSION:
Re: Specifications #68-3
After careful tabulation and consideration, the
undersigned Committee find that the bid of Gordon
Thompson Chevrolet in the amount of $2,830.81 for
a new Police Patrol Car to be the best and lowest
bid for the City.
We therefore recommend that the award be made to
Gordon Thompson Chevrolet for a new Police Patrol
Car.
R. C. Vog=1
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L. C. Holloway,/It.
•
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COMMITTEE