MinutesCall to Crder/Pledge Mayor Deserve called the meeting to order at 7a ~5 p.m. die noted that
mater Plant 2 was dedicated that evening in the memory of hack ~thr°idge.
The Invocation, given by Mayor Deserve, included a mensorial tribute to
Dr, Ethridge and rues followed by the Pledge of Allegiance to the Plag.
Co 'ssioner Beaver co anted that on page 9, under item , he would
like the record to state that his main emphasis was that the northwesterrb lot
be retained by the City and used as a house for a police officer° e stressed
that this objective be included i~ the flan vahen it goes before the
Community Development hoard.
Corrssioner Beaver also. clarified that in his final remarks on page 13, his
main intention relating to sex offenders was to date 'ne urhat areas they
could live in and have thefln monitored.
Doti®~o A~~~o °n~tes ®~ fhe e l~~° ~® ~ssioa~ eeti~ of dine
~3~ 2a~5 ~s amendedo
C~~~rte~y of the Floor ~m
Ao
Cou~°~esy ®f rho Flo®~° to ~7isl~o~°s
Delind~ ~~nl~nd~ f~oa 5t ~~hns ~~~ at~~ Dan~geane~at
Dist~°ic~
he second iteYn discussed involved the district's new e-permitting system.
lbs. ~ranlund described this system as saving both time and paper by
~Sroviding an on-line metr~od for completing the permitting process. She
also noted that information on applications and permits are available for
review on their webpage.
~'he Mayor thanked Asa (~rlund for her presentation.
~un~ 27, 2d~~5 ~~~IT~,A~ ~G~1~I~SI®~ IbVt~~~'T~G ~'~~e ~
~ti~nm ~~~r~v~ ~ans~nt A:~~iid~ Jt~rpa ~ as ~~°~s~nt~d°
~v~d ~y Sir~r®~as9 s~~®nded ~y F~~~~ns
V~tes®
Ay~® ~ ~ e~ve~, ~~rs®a~s9 ~~ ®ns~ '~at~~s9 ~s~~°v~
~ay®
~e~r~sittee ~2eperts ~m
~®
C®tt~e ~~p®~ts
~~t~a~~i Ai°ts end e~~~ati®~ ~dvi~®~y C~ ~tte~
. Pritchett c~nended T'iy J®hr~s~n, ~irecter ®f Paa°iCS and
~ecreati®ra, ~~~° his suppert ~f the C®ra~a..m~ittee and its projects. ~e als®
thanked the Cis °ssi®ra f®r ~r®rking with the ~~ °ttee.
~® ~ssi~ner maters expressed his appreciate®n f®r Steve ~gscitelli's vv~ark
cn the ~~ °ttee. May®r eserr~e thanked I2~asty Pritchett f®r aII ~s ~vv~~°k.
~o e~® endati®n by the ~~a~d member ~vie~ ~~ °tt~e ~°®~
®ne new ~pp~ir~tment end t® r~~P~®int ants t® the ~~itura~
arts eere~t~®n r~dv~s®ry ~~~nmttte~ (C®a~ °ssaa~~er
S~nann~ns~
®ti®~ m ~`~ r~a~~s~i~t ~~ C®~~r~aa aid ~a~ri~ I~ianc~~x® ~® ~~~®it
~® 'ssi®r~er maters r~®ted that la~g~age in the Res~l~.tiora sh®~ld refer t®
the ~ee~ C®~~cil president a~adl®r his/her designee,
~~®v~d ~y ~i~®axs9 s~c~ded ~y e~ve~°
Actin ~~ ~es~l~ti®ns ~o Acti~~ ®~ des®~~ta~~s
~® °ssi®ner Parss~ras asked if the terms lirtaits set three years ag® were
effective fr®rr~ chat date f~rv/ardP ~'he pity a~aa~er ca~firm~ed that was
c®rrect.
®ti®a ~ ®d~f~~° ~~®~~ti~~ l~®o ®~®~6 until the s~c~~d re~~iar
~~ issi~n ~etin~ ~ ~iym
1~ay~r eserve expiained that this ordinance r~akcs scr~vencr changes in
®rder t® rraatch the ~~dgct tactual ®peratir~g needso
I~ti~n® 'p~ ~~~rave ~~°danance N®® 2®~~5®`7~ ~n first ~°eadin~°
isc~FTar~~c®us business ~o °sce~ia~ae~us l~n.saness
I~~ti®nm °~~ find the new ~~piic~ti®~ fir ~ ~r~~~sed P f®r ~®hnst®~
Asian snbst~ntiaily dif~°e~°ent f~~~n the ~revi~e~sly ~®nsi~e~°ed
a~slicati~n and send it t® the ~®~n~anity bevel®~~nent ®ard fir
~-wiew°
€~n~ 270 20®~ ~~~~JLA ~~I~~MISS~®~ ME~+°I`~;~d~ ~a~e 7
City Manager Hanson ported out that currently a sidewalk ss budgeted for
Main Street, but that l®catio~ is also in the long terms plans for the
construction of a proposed fed bath, e noted that Ci'~y Staff believed it
would be an inefficient use of money to install a sidewalk, and then tear it
out in order t® constr~-uct the fed bath in the sarne area,
'The City Manager and 12ick Carper explained that the City could either add
fends to the budget in order to upgrade the approved sidewalk plans to a
lance path on Main Street, or reallocate the funds for constrazction of other
sidewalk/ped path projects ire other crease
,~a~r~e 279 2~?GS RE~~J~,~~ C®~~SS~~Pd ~~E~~'~N~ ~~~e ~
_. _ Mayor Meserve spoke in favor of arnendir~g the budget s® that the City can
continue the ped paths from ~iaza to the other side of Mayport Road and up
to the Main Street area.
Corngnissioner Si ons corr~rnented that ~.evy ~Zoad might not be the best
location for the ped path9 due to the fact it is a very busy r®ad, She
suggested that 1~~' Street might be better f®r the proposed Man. °. Carper
.responded that he would Zook into that idea.
a~as~~ 37, 3~~5 REG~J~.AR ~~~~~~~SSI®i~T PrT~~'~'~~T~ ~~~e ~
.Tune 27, 2005 REGULAR CONTMISSION MEETING Pa~c 10
- more efficient. He also believed that the idea of weekly trash pickup, rather
. than bi-weekly, would result in too much trash sitting around for too long.
Commissioner Waters asked if the proposal would result in savings for the
citizens and the City in the long run. Mr. Carper responded that it could
provide stability of rates. Commissioner Waters indicated that it would
allow the City to investigate a way to prevent garbage service rates from
increasing and he expressed that $15,000 would be an inexpensive cost for
the experiment. Commissioner Waters recommended accepting the
proposal as presented. '
Commissioner Parsons asked if Fernandina Beach has implemented a
similar procedure. Mr. Carper believed that the closest cities utilizing the
same system are in the Sea Island area and south of Daytona.
Commissioner Parsons asked for feedback on the once-a-week pick-up
schedules. Mr. Casper explained that the bins are large and described the
two options for the placement criteria of the bins, depending on the level of
automation involved. Commissioner Parsons expressed concerns with the
remaining length of the contract being less than a year and with the size of
the trashcans being so large. He suggested he would prefer to see the
contract extended longer before considering the new proposal. Mr. Carper
clarified that the City would not receive a new contract, but would be
renewing the existing contract.
Commissioner Simmons spoke in favor of a standardized form of trash pick
up, but suggested waiting until the current contract expired and then
creating a bidding process so that they could look at the issues offered from
other companies.
Mayor Meserve brought up concerns associated with the new trashcans
being too large for citizens, especially the elderly, to handle them. He
recommended more time to think through the pilot program and to give
thought to the issue of public relations before starting the process. Mr.
Carper indicated that smaller size cans are available for smaller households.
Commissioner Waters asked why the operation could not be bidded out and
inquired if there was a chance the City would not receive any lower bids.
Mr. Carper noted that the current company does not have the option to
increase their rates in the contract, but does not believe it would be likely to
find a cheaper bid, given the costs of labor, workman's compensation, and
fuel. He noted that the City needs to notify the contractor of their intentions
prior to 180 days before the end date of the contract.
Mayor Meserve suggested asking staff to negotiate a new contract, with or
without revisions to include the pilot program. Commissioner Beaver
recommended extending the contract and continuing to discuss the
proposal. Commissioner Parsons asked for information from the vendor
that would provide feedback and discuss the pros and cons of the proposal.
June ~7 X005 Rr(;UI AR CONiNiISSION MrrTING Pale 11
- ~ - ~ Commissioner Simmons expressed concerns that the current company has
not been servicing the City long enough to have a proven track record.
No motion was made by the Commission.
D. Approve renetival of employee Health Insurance tivith Aetna
effective October 1, 2005 for cone-year period and retain the
current benefits and City/employee contribution ratios (City
Manaber)
City Manager Hanson noted that the current quote received from Aetna is
still even lower than the other quotes received the last time this item was
bidded out.
1Vlotion: To approve renewal of emplovee Health Insurance with Aetna
effective October 1, 2005 for gone-vear period and retain the current
benefits and City/emplovee contribution ratios
Moved by Simmons, seconded by Parsons
Votes:
Aye: 5 -Beaver, Parsons, Simmons, Waters, Nleserve
Nay: 0
1VIOTION CARRIED
E. Interlocal agreement with City of Jacksonville and Beach Cities
for 2005 Jacksonville Sea and Sky Spectacular (City Manaber)
Motion: Approve the interlocal agreement and authorize Mayor John
Nleserve to execute the agreement on behalf of the City of Atlantic
Beach.
Commissioner Parsons spoke in favor of approving the interlocal
agreement.
Moved by Beaver, seconded by Simmons
Votes:
Aye: 5 -Beaver, Parsons, Simmons, Waters, Meserve
Nay: 0
MOTION CARRIED
F. Designate Voting Delegate for the Florida League of Cities
conference (City Manaber)
Mayor Meserve proposed designating Commissioner Waters as the Voting
Delegate and noted that Commissioner Waters is attending the conference
this summer.
June ~7, X005 REGULAR COMMISSION MEETING Pale 12
Motion: To designate Commissioner Waters as Voting Delegate for the
Florida League of Cities conference.
Moved by lYleserve, seconded by Beaver
Votes:
Aye: 5 -Beaver, Parsons, Simmons, Waters, lYleserve
Nay: 0
1VIOTION CARRIED
City Manager 9. City Nlanaber
A. City lYlanager's Report
City Manager Jim Hanson summarized his written report, which is attached
and made part of this official record as Attachment B. His written report
addressed the issue of Septic to Sewer Conversions.
Septic to Sewer Conversions
The City Manager reported that the revised policies implemented by the
City have been very successful and there remain only five residences that
have not yet voluntarily moved forward with their septic tank conversions.
He hoped that most or all of those individuals would begin the conversion
process before any Code Enforcement action needs to betaken.
The City Manager also called on Police Chief John Campbell to provide an
overview on the fireworks enforcement plans for the upcoming holiday
weekend.
Firetivorks Enforcement
Chief Campbell explained that Atlantic Beach's City ordinance prohibits
the use, sale, or possession of fireworks within City's limits. He.indicated
that the Public Safety Department will post signs stating this information at
all beach accesses this weekend. Chief Campbell reported that the City will
have three officers on overtime to patrol the beach and beach accesses in
order to prevent the possession and explosion of fireworks throughout the
weekend. He noted that any violation of this ordinance will result in
confiscation of the fireworks, along with the issuance of a fifty dollar
citation. Mayor Meserve asked if the other beach cities had the same
policies established. Chief Campbell confirmed that this was correct.
Commissioner Waters commented on the amount of individual fireworks
set off last Fourth of July holiday and Commissioner Simmons discussed
the difficulties involved with enforcing the ordinance. Mayor Meserve
noted that the situation last year was 1000% better than the year before that.
Chief Campbell indicated that many people voluntarily obeyed the
ordinance once it was passed and stated that he anticipates even better
results this year.
June 27, 2005 RFGULAR CONINIISSION MEETING Pale Y3
Commissioner Simmons discussed the amount of seaweed recently washed
up on the beaches and commented it will make clean-up of the holiday
debris very difficult.
Commissioner Beaver asked how the citation process will work. Chief
Campbell explained that it is treated as other violations of city ordinances
and the fine must be paid within ten days or else it increases.
ReportslRequests 10. Reports andlor requests from City Commissioners and City
City Commissioners Attorney
City Attorney
City Clerk
• Reminded the Commissioners to turn in their financial disclosure
forms by July 1.
Commissioner Beaver
• Gave afollow-up from last meeting regarding concerns with
contractors, dumpster materials and debris from construction sites
during the hurricane season. He displayed an example of the sign
that will be placed on construction sites to notify the contractors that
they are responsible for securing their sites prior to any hurricanes.
Commissioner Parsons
• Expressed empathy for Mr. Murphy's situation and discussed a
similar situation with another citizen.
Mayor Meserve
• Wished Commissioner Waters well at the Florida League of Cities
conference.
• Reported that, due to vacation plans, he will not be attending the
next Regular Commission meeting on July 11, 2005.
Adjournment There being no further discussion, the Mayor declared the meeting
adjourned at 8:30 p.m.
John Meserve, Mayor/Presiding Officer
ATTEST:
Donna L. Bussey
City Clerk