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08-24-04 v III AGENDA CULTURAL ARTS AND RECREATION ADVISORY COMMITTEE CITY OF ATLANTIC BEACH Tuesday,August 24,2004 7:00 p.m. Adele Grage Cultural Center 1. Call to Order 2. Approval of Minutes of July 27,2004 3. Old Business a) Events/Programs • i) Acoustic Night Under the Stars ii) Songwriter's Concert iii) Paint It Up iv) Fun Run b)Public Art Fact Finding Committee Updates c)Teen Council d)Concert in the Park Update e)Art Festival Update 4. New Business a) Committee Member Participation Review 5. Adjournment Notice to persons needing special accommodations and to all hearing impaired persons: In accordance with the Americans with Disabilities Act, persons needing special accommodation to participate in this proceeding should contact the City of Atlantic Beach (904) 247-5800, 800 Seminole Road, Atlantic Beach, Florida 32233 not later than 5 days prior to the date of this meeting. a • MINUTES OF THE CULTURAL ARTS AND RECREATION ADVISORY COMMITTEE August 24, 2004 A regular meeting of the Cultural Arts and Recreation Advisory Committee was held Tuesday, August 24,2004, in the Adele Grage Cultural Center. Present were Katherine Burgess, Ray Coleman, Dylan Goelz, Linda Ginsberg, Ingrid McCawley, Steve Piscitelli, James Woodruff, Parks and Recreation Director Timmy Johnson,and Administrative Assistant Athena Shearer. Chair Rusty Pritchett was absent. Dustin Otson was a visitor. 1. Call to Order The meeting was called to order at 7:04 p.m. 2.Approval of Minutes of July 27,2004 Committee Member Ginsberg stated that the location in item 4(b) should be changed to "Bull Park" and the second to last line should be deleted. A motion was made by Committee Member McCawley,seconded by Committee Member Woodruff to approve the minutes of July 27,2004,as amended. Carried unanimously. • 3. Old Business a) Events/Programs i) Acoustic Night Under the Stars: Timmy Johnson stated that the budget had not been approved for 2004-2005 yet. Steve stated that he proposed 8 dates for the year. A motion was made by Committee Member Piscitelli,seconded by Committee Member McCawley,to approve the dates and times as proposed for 2004-2005 for Acoustic Night pending approval of the budget. Carried unanimously. ii) Songwriter's Concert: Steve Piscitelli stated that the last event had 27 people attend. The next event was set for September 26t. He suggested waiting until the next meeting on September 28th,to make a decision on continuing with the event for 2004-2005. Steve Piscitelli suggested moving the event to the first Sunday of each month if the event continues. iii) Paint It Up: Katherine Burgess suggested removing the item from the agenda • because she had difficulty getting some artists to help make a proposal for the City. Minutes of the Cultural Arts and Recreation Advisory Committee August 24, 2004 1111 A Motion was made by Committee Member Burgess,seconded by Committee Member Piscitelli to remove "Paint It Up" from the agenda. Carried unanimously. iv) Fun Run: Steve Piscitelli reported that the event had 76 runners. The consultant John TenBroeck estimated 70-100. He thanked volunteers Athena Shearer and James Woodruff and the City workers. He asked the Committee to endorse the event for next year and make it a race. He recommended hiring the consultant again and having it around the same time in August on a Saturday. Timmy Johnson stated that the event was budgeted for next year for$2,400. Steve Piscitelli recommended donating the funds raised from the event to the Teen Council for their Scholarship Fund and asked them to volunteer at the event. A motion was made by Committee member McCawley, seconded by Ginsberg to repeat the event next year and donate the funds raised to the Teen Council. Carried unanimously. • b) Public Art Fact Finding Committee Updates: Committee Member Coleman stated that he was not present at the last meeting, but he was notified that they were getting solicitations and specifications from artists for the concept of rotating art. The Commission was considering the 5- points area as a starting place for permanent art. He stated that they would ask the Commission to approve moving the flagpole and approve funds to build a pedestal for the first rotating art location. c) Teen Council: Dylan Goelz reported that the Teen Council met August 18th and they welcomed the new members. They set a date for the"Surf Contest"for October 23, 2004. They reviewed the newly elected officials and he would provide a list to staff. They would like to do more volunteer/community service this year. Ray Coleman suggested they check the date for the"Surf Contest"with the Jaguar Football calendar. Timmy Johnson stated that he needed to meet with someone from the Teen Council to go over procedures. d) Concert in the Park Update: Linda Ginsberg reported that the Navy Band Southeast's Brass Quintet would perform at Russell Park on Saturday, September 4th, 2004 at 7:00 p.m. Press releases were sent to Shorelines and Beaches Leader. • Minutes of the Cultural Arts and Recreation Advisory Committee August 24, 2004 Se) Art Festival Update Linda Ginsberg did some research and handed out information she gathered for having an art festival. She suggested calling it Atlantic Beach"Art in the Park." She recommended having the event next spring at Bull Park from 10:00 a.m.to 5:00 p.m. on a Saturday and charging a fee to local artists to rent a booth. She requested that they put together committees for the event. She requested staff to section off spaces for the booths and the Teen Council to sell refreshments and maybe T-shirts. Timmy Johnson and Ray Coleman suggested waiting until the budget is approved to make any decisions on having the event. Attachment A 4. New Business a) Committee Member Participation Review: Timmy Johnson requested that members attend meetings regularly and participate in the events and programs that the committee puts together. Ray Coleman reminded everyone that the rule for attending meetings was that if a member missed three consecutive meetings without an excuse,that member would be dismissed from the committee. b) Visitor: Dustin Otson stated that he was a potter and had questions about having an artist opening on a Saturday in an industrial space and what the City • Ordinances were. Timmy Johnson suggested that he complete a Special Events form and turn it in to his office. c) Senior Appreciation Day: Katherine Burgess proposed having the event again this year on October 30, 2004, from 2:00 p.m. to 4:00 p.m. and wanted to start organizing the event and get publicity out. d) Family Fun Day: Katherine Burgess proposed to have the event around May 2005 with games, music, live puppet show, and face painting at Russell Park from 10:00 a.m. to 6:00 p.m. She would like to add this item to the next agenda. 5. Adjournment There being no other business or discussion,the meeting was adjourned at 7:55 p.m. Ru ty 'ritchett, Chair •