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06-22-04 v • AGENDA CULTURAL ARTS AND RECREATION ADVISORY COMMITTEE CITY OF ATLANTIC BEACH Tuesday,June 22,2004 7:00 p.m. Adele Grage Cultural Center 1. Call to Order 2. Approval of Minutes of May 25,2004 3. Old Business a) Events/Programs • i) Acoustic Night Under the Stars ii) Songwriter's Concert iii) Paint It Up b)Public Art Fact Finding Committee Updates c)Teen Council d)Concrete Sculpture 4. New Business a) Fun Run Event Update b) Concert in the Park Update c) Committee Member Term-Limits 5. Adjournment Notice to persons needing special accommodations and to all hearing impaired persons: In 0 accordance with the Americans with Disabilities Act, persons needing special accommodation to participate in this proceeding should contact the City of Atlantic Beach (904) 247-5800, 800 Seminole Road, Atlantic Beach, Florida 32233 not later than 5 days prior to the date of this meeting. MINUTES OF THE CULTURAL ARTS AND RECREATION ADVISORY COMMITTEE • June 22,2004 A regular meeting of the Cultural Arts and Recreation Advisory Committee was held Tuesday,June 22, 2004, in the Adele Grage Cultural Center. Present were Chair Rusty Pritchett, Ray Coleman,Linda Ginsberg,Steve Piscitelli,James Woodruff,Parks and Recreation Director Timmy Johnson,and Parks and Recreation Administrative Assistant Athena Shearer as Recording Secretary. Katherine Burgess, Ingrid McCawley,James Strutchen,Jr.,and a representative from the Teen Council were absent. 1. Call to Order The meeting was called to order at 7:05 p.m. 2. Approval of Minutes of May 25,2004 A motion was made by Committee Member Coleman,seconded by Committee Member Piscitelli to approve the minutes of May 25,2004,as they appear.Carried unanimously. 3. Old Business a)Events/Programs i) Acoustic Night Under the Stars: Steve Piscitelli reported that the last event was just held June 20th and that it was moved into the theater due to chance of rain and about 50-60 people attended. The next event was scheduled for July 18th and the following dates were set for August 15t, September 12t and October 10th from 6-8pm. Timmy Johnson suggested adding,"in case of rain event will be • held in the theater"to future advertisements. ii) Songwriter's Concert: Steve Piscitelli stated that the committee needed to make a decision on the event due to the lack of attendance at this event. He said there were only about 20 people at the last event on June 8th. He suggested 4 options: cancel the event,keep the event once month,have the event twice per month,or continue having the event once a month and reducing the fee paid to Mike Shakelford.Linda Ginsberg suggested having the event once every other month.Ray Coleman suggested finding out what Mike Shakelford's reduced fee would be. Rusty Pritchett reminded everyone that the funds for the event were budgeted thru September 2004. Athena Shearer suggested having the event night moved to Sundays once a month,and alternate every other weekend with the Acoustic Night event. Steve Piscitelli checked with Mike Shakelford and he agreed to continue the Songwriters' Concert for$250 per event and agreed to move the event night to Sunday night. Motion by Ray Coleman,seconded by James Woodruff,to approve the Songwriters' Concert event for$250 per event thru September 2004,carried unanimously. iii) Paint It Up: Katherine Burgess was absent.Timmy Johnson stated that the City Manager did not agree with the idea of painting the slats and that he preferred the natural look of the trash receptacles,and that the project would need to be approved by the City Commission.Rusty Pritchett stated that Katherine Burgess needed to get the design concepts ready for the next meeting. • b) Public Art Fact Finding Committee Updates Ray Coleman stated that he was not at the last meeting,but that they are looking at the flag- pole location at Adele Grage as the first site for public art. He said that Commissioner Paul Minutes of Cultural Arts and Recreation Advisory Committee June 22, 2004 Page 2 III Parsons would find out the costs involved with moving the flagpole and getting a pedestal. Linda Ginsberg asked if there was any other location instead of moving the flagpole.Ray Coleman said that they did not have another location at this time that was cost effective. c) Teen Council There wasn't anyone present for the Teen Council to give an update. The 3 new officers were all on vacation. d) Concrete Sculpture Timmy Johnson reported that he sent the first payment to James Moore and he has not heard anything back about when the sculpture would be delivered.The plaque would arrive before the sculpture. 4. New Business a) Fun Run Event Steve Piscitelli reported that the date was set for August 1st and that flyers and publications have gone out.Timmy Johnson said he got a quote of$6.25 each for the T-shirts and that they needed 20 days notice of how many to print. Mr. Johnson said he would check on emergency medical personnel to be present for the event.Publix donated a$50.00 gift certificate to use for bananas and sports drinks. The consultant would map out the course for the event. Mr. Piscitelli said they needed 10 volunteers to help run the event. Steve Piscitelli recommended that any money made off the event go to the Teen Council Scholarship Fund. Timmy Johnson suggested that Mr.Piscitelli notify the Sea Turtle Inn and the Sea Horse • Hotel about the event as a courtesy. Mr.Johnson said that the Teen Council would be a good source for volunteers.(Steve Piscitelli left the meeting at 7:30pm to attend the Songwriters' Concert) b) Concert in the Park Linda Ginsberg said the date was set for September 4th and that she would confirm with the Public Relations contact with the Navy Band around July 561.The event would be held for 2 hours at Jack Russell Park from 5-7pm. The Navy required that the advertisements for the event include the language"open to the public."They would need someone to be the MC for the event to introduce the band. c) Committee Member Term Limits Timmy Johnson stated that 4 members term limits were up on July 8th. Katherine Burgess, Linda Ginsberg,Ingrid McCawley and Rusty Pritchett all volunteered to be re-appointed. d) Atlantic Beach Athletic Association Rusty Pritchett reported that the association had a new President,Chris Todd. 5. Adjournment Chair Pritchett reminded everyone that the next meeting would be July 27,2004. There being no other bus' s or discussion,the meeting was adjourned at 7:45 p.m. 0 . L_ • / Rusty ' tc ett,Chair 6