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AGENDA
CULTURAL ARTS AND RECREATION ADVISORY COMMITTEE
CITY OF ATLANTIC BEACH
Tuesday,October 28,2003
7:00 p.m.
Adele Grage Cultural Center
1. Call to Order
2. Approval of Minutes of September 23,2003
3. Old Business
a) Events/Programs
i) Acoustic Night Under the Stars
• ii) Songwriter's Night
iii) Senior Appreciation Day
iv) Paint It Up
v) Art in Public Places
vi) Laughter Workshop
vii)After School Enrichment
viii) Studio Tour
b) Bronze Sculpture
c)Teen Council
d) Request for Art Classes
e) Concrete Sculpture
4. New Business
a) Programs and Events Evaluations
b) November and December meetings
c) City Purchasing Procedures
5. Adjournment
Notice to persons needing special accommodations and to all hearing impaired persons: In
• accordance with the Americans with Disabilities Act, persons needing special accommodation
to participate in this proceeding should contact the City of Atlantic Beach (904) 247-5800, 800
Seminole Road, Atlantic Beach, Florida 32233 not later than 5 days prior to the date of this
meeting.
• MINUTES OF
CULTURAL ARTS AND RECREATION ADVISORY COMMITTEE
October 28,2003
A regular meeting of the Cultural Arts and Recreation Advisory Committee was held Tuesday,October
28,2003, in the Adele Grage Cultural Center. Present were Chair Rusty Pritchett,Katherine Burgess,
Ray Coleman, Dylan Goelz,James Strutchen(arrived at 7:30 p.m.), Margie van de Guchte, Parks and
Recreation Administrative Assistant Athena Shearer and Committee Secretary Susan Dunham. Absent
were Steve Piscitelli and Rex Sands. Visitors were Commissioner Paul Parsons and Tracie Parsons.
1. Call to Order
The meeting was called to order at05 p.m.
Chair Pritchett introduced Mr.Jim Naughton.
2. Approval of Minutes of September 23,2003
A motion was made by Committee Member Coleman,seconded by Committee Member van de
Guchte,and unanimously carried to approve the Minutes of September 23,2003.
3. Old Business
a) Events/Programs
i) Acoustic Night Under the Stars: Chair Pritchett advised that Committee Member Piscitelli could
not attend the meeting but had turned in a written report. Chair Pritchett stated that he attended the
last Acoustic Night Under the Stars and it was a great event with a wonderful turnout. He advised
• that there would be one more event in November and then they would re-start the program in March
2004.
Chair Pritchett advised that he attended the City Commission meeting last night to give an update on
the activities of the committee. He stated that the commissioners were very complimentary of the
work performed by the committee members. Chair Pritchett also thanked the committee members for
their work.
ii) Songwriter's Night: Chair Pritchett advised that Committee Member Piscitelli stated that the last
Songwriter's Night went well. Chair Pritchett stated that another Songwriter's Night was scheduled
for Tuesday, December 2, from 7:00 p.m.to 9:00 p.m.,and they would continue with this program in
January and February. Administrative Assistant Athena Shearer advised that that the committee
might need to adjust the schedule due to the lack of budgeted funds.
iii) Senior Appreciation Day: Committee Member Burgess informed the committee that only five
people attended the Senior Appreciation Day. She stated that there was no advertising in The
Beaches Leader or the Tide Views and she was very disappointed. Chair Pritchett responded that the
committee was trying to reach all age groups and, hopefully, at some point in time the seniors could
let them know what they want. He also stated that the committee could work on better advertising.
Committee Member Coleman suggested changing the publicity guidelines to allow the person holding
the event to contact the press directly. Chair Pritchett stated that he believed that from the press
standpoint,they would prefer to hear from one person. He also suggested following up with
Committee Member Strutchen. Committee Member Burgess advised that the seniors who attended
the event enjoyed it. Chair Pritchett suggested the possibility of holding the event again the future.
• iv) Paint It Up: Committee Member Burgess advised that she had a trash receptacle and would take
it to Sherwin Williams this month.
Minutes of Cultural Arts and Recreation Advisory Committee
• ' October 28, 2003
Page 2
• v) Art in Public Places: Committee Member van de Guchte stated that she had not received the
sample loan agreement. She stated that the opening reception for Alice Gartland's work was very
nice and she received a thank you note from Alice Gartland who was very pleased and excited.
Committee Member van de Guchte stated that the former director of BCCCI(Beaches Collaborative
Council)attended the reception as well as people who came all the way from Ponte Vedra Beach.
She informed the committee that the next show would begin in May,2004.
vi) Laughter Workshop: Committee Member van de Guchte stated that she spoke with Kathleen
Smith Beaudreau who advised that she would speak with Parks and Recreation Director Timmy
Johnson about holding another workshop. Discussion was held and the committee requested that
Kathleen Smith Beaudreau attend the next meeting.
vii) After School Enrichment: Committee Member van de Guchte advised that she understood that
the City could pay for costs associated with hiring a monitor to be at the school four days a week and
costs associated with the scholarship program. She advised that the $35 fee covers the instructors and
supplies. Chair Pritchett asked how the school determined scholarship recipients. Committee
Member van de Guchte responded that the school determined if the student was on free or reduced
lunches and, if not,the school would evaluate each case. She clarified that the program worked in
cooperation with the school office and administration to make the decision. She stated that they did
not want to turn down a student just because a student did not qualify for free or reduced lunches.
viii) Studio Tour: Committee Member van de Guchte advised that the Studio Tour had been put on
hold.
• b)Bronze Sculpture: Commissioner Paul Parsons recommended forming a sub-committee who could
present a proposal to the City Commission for approval. He stated that the following criteria needed to be
met with regard to the sculpture: 1)The sculpture needed to be placed in a safe location; 2)the sculpture
needed to be elevated to keep vandals away; and 3)the sculpture needed to be placed in a very visible
spot. Commissioner Parsons advised that he had spoken to different groups about funding/grants and
would continue to do so. Chair Pritchett asked committee members if anyone had any feedback from
community members. Committee Member Coleman advised that everyone he spoke with was very
excited. Committee Member van de Guchte stated that she was getting the same response.
Mr.Jim Naughton introduced himself. He spoke in support of the roundabout at the five-way stop and
encouraged committee members to speak with council members. He also stated that he thought the
sculpture was a great idea and thought the sculpture could be placed in the roundabout.
Commissioner Parsons stated that he would like to pursue forming a sub-committee. Mrs.Tracie Parsons
volunteered to chair the sub-committee.
A motion was made by Committee Member van de Guchte,seconded by Committee Member
Strutchen,and unanimously carried that Tracie Parsons be appointed by the Cultural Arts and
Recreation Advisory Committee as chair of the sub-committee subject to approval by the city
attorney and with a committee member involved as a liaison to the sub-committee.
c) Teen Council: Committee Member Goelz advised that the surf contest was excellent—Angie's Subs
provided food, good turnout, lots of good surfers but not great surf. He advised that the next Teen
Council meeting was going to be held in November at Jordan Park Community Center. Committee
• Member Coleman encouraged Committee Member Goelz to get the teens together with Committee
Member Piscitelli to get the youths involved in the programs.
. Minutes of Cultural Arts and Recreation Advisory Committee
"October 28, 2003
Page 3
IIId) Request for Art Classes: Deferred to next meeting.
e) Concrete Sculpture: Chair Pritchett informed the committee that Parks and Recreation Director
Timmy Johnson had advised him that the sculpture was to be delivered the week before Thanksgiving.
Chair Pritchett stated that he researched prices for moving the sculpture but found that the original price
quoted was a good price.
Committee Member van de Guchte expressed concern with regard to whose responsibility it was to fill
out city paperwork. Discussion was held but it was determined that this item would be deferred until
Parks and Recreation Director Timmy Johnson was present.
Committee Member van de Guchte informed the committee that$2,500 was allotted in the budget to
cover installation of the sculpture and that this money should still be available.
4. New Business
a) Programs and Events Evaluations: Chair Pritchett requested that all committee members fill out the
evaluations.
b)November and December meetings: The committee discussed the November and December meeting
scheduled.
A motion was made by Committee Member Coleman,seconded by Committee Member Burgess,
and unanimously carried to combine the November and December meetings to December 9.
IIICommittee Member Strutchen advised that he had been in contact with both newspapers who advised him
that publicity information was required two weeks prior to an event.
Discussion was held with regard to budget issues. Committee Member van de Guchte advised that
additional funds were needed for the FCCJ program at Atlantic Beach Elementary School. She also
advised that funds were available from the After School Enrichment program.
A motion was made by Committee Member van de Guchte,seconded by Committee Member
Coleman,and unanimously carried to move$1,500 from the After School Enrichment Program to
Programs at Atlantic Beach Elementary for the FCCJ program.
c) City Purchasing Procedures: This item was deferred.
Mommy and Me Program: Committee Member Coleman advised that he did not feel that the City
should be in the business of leasing or loaning buildings to any"for profit"business. He stated that it
should be the City's policy that if a company operates a"for profit"business, city facilities should not
available for conducting business. Chair Pritchett referred to the February 2003 Minutes which indicate
that the committee did not discuss"profit"or"not for profit"when setting policy use of facilities.
Commissioner Paul Parsons advised that he was interested in Sea Cows for Kids and wanted to find three
locations in Atlantic Beach so he was looking for assistance from businesses or individuals.
Committee Member van de Guchte advised that the Cello Man performance was wonderful. She further
• advised that Moscow Nights was scheduled for November 17`h at 8:00 a.m. at Atlantic Beach Elementary
School.
Minutes of Cultural Arts and Recreation Advisory Committee
October 28, 2003
Page 4
• Chair Pritchett advised that Committee Member Tidwell had resigned from the committee.
5. Adjournment
There being no other business or discussion,the meeting was adjourned at 8:30 p.m.
Rusty Pritc , hair
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