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08-26-03 v • III AGENDA CULTURAL ARTS AND RECREATION ADVISORY COMMITTEE CITY OF ATLANTIC BEACH Tuesday, August 26,2003 7:00 p.m. Adele Grage Community Center 1. Call to Order 2. Approval of Minutes of July 22,2003 3. Old Business a) Events/Programs i) Acoustic Night Under the Stars • ii) Songwriter's Night iii) Senior Appreciation Day iv) Paint It Up v) Art in Public Places b) Teen Council 4. New Business a) Request for funds from Beaches Resource Center b) Request for funds from Atlantic Beach Elementary c) Request for Yoga Classes d) Request for Art Classes e) Bronze Sculpture 5. Adjournment Notice to persons needing special accommodations and to all hearing impaired persons: In • accordance with the Americans with Disabilities Act, persons needing special accommodation to participate in this proceeding should contact the City of Atlantic Beach (904) 247-5800, 800 Seminole Road, Atlantic Beach, Florida 32233 not later than 5 days prior to the date of this meeting. T • MINUTES OF CULTURAL ARTS AND RECREATION ADVISORY COMMITTEE August 26,2003 A regular meeting of the Cultural Arts and Recreation Advisory Committee was held Tuesday,August 26,2003,in the Adele Grage Cultural Center. Present were Chair Rusty Pritchett,Katherine Burgess, Ray Coleman,Nikki Miller, Steve Piscitelli,James Strutchen,Commissioner Dezmond Waters, Commissioner Paul Parsons,Parks and Recreation Administrative Assistant Athena Shearer and Committee Secretary Susan Dunham. Absent were Betsy Tidwell,Margie van de Guchte and Rex Sands. Visitors were Tracie Parsons,Rick Carper and Marcia Fraed. 1. Call to Order The meeting was called to order at 7:05 p.m. 2. Approval of Minutes of July 22,2003 Chair Pritchett requested the following change to the minutes: 3.a.(ii)Paint it Up: add"containers"to end of sentence. A motion was made by Committee Member Piscitelli,seconded by Committee Member Coleman, and unanimously carried to approve the Minutes of July 22,2003,as amended. 3. Old Business a) Events/Programs Acoustic Night Under the Stars: Committee Member Piscitelli advised that approximately 150 Si) people attended the last event and twelve people performed. He stated that the next Acoustic Nights Under the Stars were scheduled for September 21,October 19 and November 30. He further stated they would take three months off and start the event again in the spring. ii) Songwriter's Night: Committee Member Piscitelli informed the committee that Songwriter's Night was scheduled for September 23 from 7:00 p.m.to 9:00 p.m. iii) Senior Appreciation Day: Committee Member Burgess stated that Senior Appreciation Day was tentatively scheduled for October 12 at 2:00 p.m. at Adele Grage. She stated that she would have an ice cream social with sugar cookies and door prizes. In addition,she said she would have a sign- up list available for a senior discussion group. Committee Member Burgess requested that the event be placed on the City of Atlantic Beach marquee. Committee Member Strutchen advised that he would contact the Beaches Leader with regard to publicity. iv) Paint It Up: Committee Member Burgess advised that she would research the paint adhesion issue with Sherwin Williams. Chair Pritchett suggested taking a sample of the trashcan receptacle to the paint store. v) Art in Public Places: Chair Pritchett advised that Alice Gartland's artwork was to be displayed at Adele Grage. Chair Pritchett asked about the status of the sculpture. Parks and Recreation Administrative Assistant Athena Shearer stated she would follow up with Committee Member van de Guchte. • b) Teen Council: Committee Member Miller stated that the Teen Council had their first meeting last Tuesday and approximately 20 people attended. She stated that they set a tentative date of October 18 for the surf contest. She advised that they would be meeting the first and third Tuesday of each month. Minutes of Cultural Arts and Recreation Advisory Committee August 26, 2003 Page 2 • Laughter Workshop: Parks and Recreation Administrative Assistant Athena Shearer informed the committee that the Laughter Workshop was scheduled for September 11 at 7:00 p.m. in the theatre. She advised that press releases were sent to The Beaches Leader and Shorelines. Mailing List Permission Form: Committee Member Strutchen distributed a permission form he created which granted permission for citizens to be added to a mailing list to advise of city events. Mr.Rick Carper suggested setting up the mailing as a blind carbon copy so that all e-mail addresses would remain anonymous. Committee Member Strutchen advised that he would follow-up with Parks and Recreation Director Timmy Johnson. Parks and Recreation Administrative Assistant Athena Shearer advised that the form needed to be approved by the city manager prior to posting it on the website. Chair Pritchett requested that all calls from newspaper reporters be forwarded to Parks and Recreation Director Timmy Johnson. He further suggested that all contact amongst committee members be made through Timmy Johnson and not directly with each other in order to comply with Sunshine Laws. 4. New Business a) Request for funds from Beaches Resource Center: Commissioner Dezmond Waters advised that when boards and committees spend city money,they need to show that the money is serving Atlantic Beach citizens. He referred the committee members to the package addressing the request from the Beaches Resource Center. He stated that there was a memo in the packet stating that 176 residents of zip code 32233 were served at the Beaches Resource Center in 2002-2003. Commissioner Waters introduced Rick Carper of the Beaches Resource Center. Mr.Carper advised that S the Beaches Resource Center was one of six full-service schools receiving funds from various sources, such as the City of Jacksonville and United Way. He stated that they provide mental health services,drug services,youth programs,after-school tutoring,as well as other services. He informed the committee that any school age child who lives at the beaches was eligible for their services. He stated that they fund counselors,neighborhood grants and a reading literacy program at Atlantic Beach Elementary. He further stated now they only have five neighborhood grants this year because they did not look for them in advance and that now there are more needs at the beach than they can address. Mr. Carper advised that they have formed a foundation to raise money for support of the Beaches Resource Center. He stated that they would like to increase grants,increase services,and ultimately to expand the resource center. He advised that the school board owns the property and the Beaches Resource Center is an arm of Duval County Public Schools. Mr.Carper said that they have found that greater than 30 percent of the children in almost every grade level from ages 3 to 10 do not read at grade level,so they want to focus on more literacy programs. Commissioner Waters advised that they are almost completely funded but are waiting on United Way to determine what they receive. Ms.Marcia Fraed,Atlantic Beach Elementary School,advised that Reading Zone was the program Atlantic Beach Elementary had developed to target children in second grade who were reading below grade level. She further advised that their program was to be held on Tuesdays, Wednesdays and Thursdays from 3:10 p.m.to 4:10 p.m. In addition, she stated that they have a certified teacher to teach and Teachers of Tomorrow to work with children one-on-one. Ms.Fraed stated that they applied for a grant and received a letter that the grant was approved but then received another letter stating not to spend any more money between now and December until the United Way funding comes through. She stated that she had a teacher ready to go but she does not want to bring her on board if she would not able to pay her salary. • Commissioner Waters stated that this request was for$1,500 to$2,000. Mr.Carper advised that they have found that if the services were not provided at the beach,then half of those referred to services in Minutes of Cultural Arts and Recreation Advisory Committee August 26,2003 Page 3 . town did not go. Discussion was held with regard to whether to allot the funds to the Atlantic Beach Elementary Reading Zone or to allot the funds to the Beaches Resource Center. Committee Member Coleman stated that he thought that the money should go to the Beaches Resource Center for more broad- based help,and the center could determine the need. A motion was made by Committee Member Coleman,seconded by Committee Member Burgess, and unanimously carried to approve the request for$2,000 to be paid from the 2002/2003 budget to the Beaches Resource Center foundation for the purposes of literacy. e) Bronze Sculpture: (This agenda item was taken out of order.) Committee members suggested the following for possible locations for a sculpture: Veterans Memorial Park,the foot of Atlantic Boulevard and the medians coming into the city. Commissioner Parsons advised that a statue or sculpture would not work at the foot of Atlantic Boulevard due to the possibility of delivery trucks hitting the sculpture. He stated that they were thinking about something for this location with a lower profile such as a human sundial. However,he did say that if the committee decided this was the location they would like for the sculpture,then they would move forward with that. Commissioner Parsons requested that a subcommittee be organized to begin looking for artists. Committee Secretary Susan Dunham advised that Committee Member van de Guchte had already begun putting together the subcommittee. Committee Member Coleman expressed interest in becoming a member of this subcommittee. b) Request for funds from Atlantic Beach Elementary: Karen Sadler was not in attendance so the committee deferred this item until the next meeting. • c) Request for Yoga Class: Chair Pritchett advised that Parks and Recreation Director Timmy Johnson received a request for toddler yoga classes to be held at Adele Grage. He further advised that yoga classes were already held at Adele Grage. Parks and Recreation Administrative Assistant Athena Shearer stated that the current classes were offered to all ages, including children.Discussion was held with regard to the redundancy of this request. The committee determined that offering another yoga class was not necessary. A motion was made by Committee Member Coleman,seconded by Committee Member Strutchen, and unanimously carried to deny the request for expansion of the yoga program in as much as the currently offered program already targets the group. d) Request for Art Classes: Chair Pritchett advised that Katherine Liberoni of The Joy of Painting had requested the use of Adele Grage for a one-day painting program. Parks and Recreation Administrative Assistant Athena Shearer advised that Ms.Liberoni worked with ages nine and up,and would like to offer this class on a Saturday for a few hours. Committee Member Coleman asked if the artist had insurance or if she would post a damage deposit. Parks and Recreation Administrative Assistant Athena Shearer suggested adding a clause to her contract with regard to protecting the property. Questions were asked with regard to what she charges for the class and if the city should charge her for use of the facility. A motion was made by Committee Member Coleman,seconded by Committee Member Pisciteffi, and unanimously carried to defer this item to the next meeting until all the information could be gathered from the artist. e) Bronze Sculpture: Addressed earlier in the meeting. • Committee Secretary Susan Dunham advised that Committee Member van de Guchte requested that the committee consider the following: Minutes of Cultural Arts and Recreation Advisory Committee August 26,2003 Page 4 • 1. Grant Supplement($1,500): Original grant request was denied so request a reallocation funds to Beaches Resource Center, 2. Jacksonville Symphony($1,500): Due to Jacksonville Symphony switching dates for performances,no additional performances available in this fiscal year. Suggest reallocation of funds to two Theatre Works programs: Cello Man and Moscow Nights;and 3. Programs at Atlantic Beach Elementary($3,000): Latino bilingual storyteller program to be expanded to include an evening community performance. 5. Adjournment There being no other business or discussion,the meeting was adjourned at 8:20 p.m. Rus 'ritchett, hair • •