02-25-03 v •
AGENDA
CULTURAL ARTS AND RECREATION ADVISORY COMMITTEE
CITY OF ATLANTIC BEACH
Tuesday, February 25, 2003
7:00 p.m.
City Hall Conference Room
1. Call to Order
2. Introduction of New Member
3. Approval of Minutes of January 28, 2003
4. Old Business
a) Sculpture
• b) Events/Programs
c) Calendar
5. New Business
a) 2003 Graduation Celebration
6. Adjournment
Notice to persons needing special accommodations and to all hearing impaired persons: In
accordance with the Americans with Disabilities Act, persons needing special accommodation
to participate in this proceeding should contact the City of Atlantic Beach (904) 247-5800, 800
Seminole Road, Atlantic Beach, Florida 32233 not later than 5 days prior to the date of this
meeting.
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. MINUTES OF
CULTURAL ARTS AND RECREATION ADVISORY COMMITTEE
February 25,2003
A regular meeting of the Cultural Arts and Recreation Advisory Committee was held Tuesday,
February 25,in the City Hall Conference Room. Present were Chair Rusty Pritchett(arrived at
7:40 p.m.),Ray Coleman, Steve Piscitelh,Rusty Pritchett, Rex Sands,Aaron Sheklin, Betsy
Tidwell, Parks and Recreation Director Timmy Johnson and Committee Secretary Susan
Dunham.
1. Call to Order
The meeting was called to order at 7:O5 p.m.
2. Introduction of New Member
Mr. Coleman introduced Ms. Betsy Tidwell.
3. Approval of Minutes of January 28,2003
A motion was made by Committee Member Shekln,seconded by Committee Member
Piscitelli, and unanimously carried to approve the Minutes of January 28,2002.
4. Old Business
a) Sculpture: Mr. Brad Talley introduced himself. He proposed that the sculpture be made out
of highly polished cast concrete with a smooth finish,eight feet in height,and set in beams which
would be placed into the ground_ He fiwrther stated that_the concrete would be bright white and
• not painted so that it would not require maintenance. Committee Member Coleman asked if the
sculpture could be sealed to detervandalisnr and Mr. Talley responded that he would investigate
this issue. Parks and Recreation Director Timmy Johnson expressed concern about possible
cracking. Mr. Talley responded that the contractors are confident that the sculpture can be
produced without cracking. Mr. Talley also stated that he would like a bronze plaque at the site
listing contributors,the Cultural-Arts and Recreation Advisory Board and the concrete company.
A motion was made by Committee Member Sands,seconded by Committee Member
Sheklin,and unanimously carried to recommend-to the City Commission approval of the
sculpture as proposed at the last meeting.
Parks and Recreation Director Timmy Tohnson advised that he would speak with Building
Official Don Ford to determine if any additional information was needed and would present the
sculpture information to the City Commission for final approval.
b) Events/Programs: Committee Member Sheklin advised that approximately 40 people
attended the Skate Lab event. He further advised that they have scheduled a movie for the end of
March and he would work with Parks and Recreation Director Timmy Johnson with regard to the
details.
Parks and Recreation Director Timmy Johnson requested that all members think about
programming and bring suggestions to the next meeting.
c) Calendar: Parks and Recreation Director Timmy Johnson distributed the calendar to all the
Committee members. He requested that any information to be added to the calendar be given to
• Susan Dunham.
Minutes of Cultural Arts and Recreation Advisory Committee
February 25, 2003
Page 2
1110 5. New Business
a) 2003 Graduation Celebration: Ms.Nancy DeCandis introduced herself and stated that she
was a parent of a junior at Fletcher High who would like to bring Project Graduation to the
beaches. She stated that this event would occur on graduation night beginning May 19 from
11:00 p.m.until 5:00 a.m.to keep the seniors at a safe location. She advised as follows:
1. It has been proven that graduation is one of the most dangerous nights for teens;
2. This event started in Maine and usually begins in a community after there is a tragic accident
with which they want to avoid;
3. Her son is a junior this year andwould like this event to be in place for her son;
4. Originally they needed$40,000 but Mayport has offered their new beachside community
center and the bowling center which reduces the budget to$I5,000 to$20,000 to be spent on food
and prizes;
5. Outback Steakhouse has offered anything they require and Sliders has offered to provide food;
6. Local companies are to provide activities such as virtual surfing,tricycle races, sphere wire
ball(for twisting), sumo wrestling suits(maybe),Velcro wall and bungie jumping,disc jockey,
bingo and cosmic bowling(approximately$3,000 is required to pay for these games).
7. Two biggest problems are a)the kids do not know how awesome this event is,and b)parents
who hold parties for their kids and assume their kids will be safe.
Ms. DeCandis advised that if the three communities could contribute$1,000 each then they
would be able to pay for the activities. She also advised that insurance was in place and they
have applied for 501(c)(3)status.
• A motion was made by Committee Member Piscitelli,seconded by Committee Member
Sheklin,and unanimously carried to approve funding in the amount of$1,000 to the 2003
Graduation Celebration.
Discussion was held with regard to usage fees at Adele Grage. Mrs. Dorothy Kerber introduced
herself and stated that she felt that that any civic group or resident should not have to pay a fee to
use Adele Grage. Committee Member Coleman that Mrs. Kerber speak with the Commissioners
about an exemption from fees for the concerned citizens organization. Discussion was held about
the possibility of signing a contract to establish responsibility for using the center.
A motion was made by Committee Member Coleman,seconded by Committee Member
Sheklin,to recommend to the City Commission that no charge be levied for 1)City events,
and 2)events that are open to the public; and charges be reduced by 50 percent for
homeowners associations.
A motion was made by Committee Member Coleman,seconded by Committee Member
Pritchett,and unanimously carried to amend the motion to recommend to the City
Commission that no charge be levied-for I)City events,and 2)advertised events that are
open to the public; and charges be reduced by 50 percent for homeowners associations.
Parks and Recreation Director Timmy Johnson advised that the camp out was scheduled for this
weekend rain or shine.
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Minutes of Cultural Arts and Recreation Advisory Committee
February 25, 2003
Page 3
110 5. Adjournment
There being no other business or discussion,the meeting was adjourned at 8:03 p.m.
Rusty P ' h• , Chair
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