911 User Fee for Interlocal Agreement 05-12-10 v 9_1_1 DISPATCH
I DUVAL COUNTY 9-1-1 EMERGENCY TELEPHONE SYSTEM
Date: May 12, 2010
To: Donna Bartle, City Clerk, Atlantic Beach
From: Patricia Welte, 9-1-1 Coordinator, Duval County
Re: 9-1-1 Inter-Local Agreement — FY 2009-2010 - I
I am returning one executed copy of the 911 Inter-local Ag eeme► for calltaker salary
reimbursement.
The Atlantic Beach Agreement has been assigned Contract Number 5629-46
This Contract Number must appear on all quarterly invoices or requests for calltaker salary
reimbursement.
Please contact me at 630-2317 if I can be of further assistance.
Thank you for all your help.
OFFICE OF THE SHERIFF
OF SHFHIFF
Sint CONSOLIDATED CITY OF JACKSONVILLE
ofthe501 EAST BAY STREET • JACKSONVILLE, FLORIDA 32202-2975
John H. Rutherford
Sheriff
May 12, 2010
City of Atlantic Beach
Attn: Mayor Louis Borno, Jr.
800 Seminole Road
Atlantic Beach, FL 32233
Reference: 911 Interlocal Agreement between the City of Jacksonville and the City of
Atlantic Beach
Dear Mayor Borno:
Forwarded herewith is one (1) fully executed original of the above-referenced 911 Interlocal
agreement between the City of Jacksonville/Office of the Sheriff and the City of Atlantic Beach.
All correspondence relating to this agreement must reference the Contract Number 5629-46
Sincerely,
JOHN H. RUTHERFORD
SHERIFF
William J. Clement, CPA
Procurement& Contracts Manager
ENCLOSURE
A Nationally Accredited Agency An Equal Opportunity Employer
INTERLOCAL AGREEMENT
BETWEEN
THE CITY OF JACKSONVILLE,FLORIDA
AND
THE CITY OF ATLANTIC BEACH,FLORIDA
THIS INTERLOCAL AGREEMENT is made and entered into as of this 2/101..day
of Ary ( , 2010, by and between THE CITY OF JACKSONVILLE, FLORIDA, a
consolidated municipal/county government, making the General Services District (hereinafter
referred to as "JACKSONVILLE") and THE CITY OF ATLANTIC BEACH, FLORIDA, a
municipal corporation, within the General Services District (hereinafter referred to as
"ATLANTIC BEACH") for the purpose of distributing proceeds collected and set aside via the
9-1-1 User Fee to be used to pay a portion of the salaries and related expenses for 9-1-1 Call
Takers for that portion of their time spent answering and handling 9-1-1 calls under the
provisions of Section 365.172 (9), Florida Statutes, as authorized to be imposed by the governing
body of Duval County(hereinafter referred to as the"Project").
WITNESSETH:
WHEREAS, the parties have entered into dialogue with respect to the Project; and
WHEREAS, the Council of JACKSONVILLE, acting as the governing body of Duval
County, Florida,has maintained the 9-1-1 User Fee at$.44 per month for the present fiscal year
2009-2010, and has authorized the fees collected to be used to fund an Interlocal Agreement
wherein ATLANTIC BEACH will receive its pro rata share to be used for lawful purposes;and
WHEREAS, the parties hereto are entering into this Interlocal Agreement pursuant to,
and in compliance with,the provisions of Section 365.172 (9),Florida Statutes;
IN CONSIDERATION of the mutual promises and covenants herein contained and for
other good and valuable consideration,the parties agree as follows:
1. The above stated recitals are accurate, true and correct and, by this reference, are
incorporated herein and are made a part hereof.
2. ATLANTIC BEACH shall receive a distribution proportion of the 9-1-1 User Fee
calculated by taking the total Call-Takers actual salary expenditures from ATLANTIC BEACH,
multiplying that amount by 30% (based on call volume data provided by each PSAP agency) and
adding 30% for benefits and training. The Sheriff's Office may also include other factors such
as changes in the 9-1-1 call volume data, percentage and inflationary increases or decreases, and
the impact of wireless calls on each agency,to determine the distribution amount. The maximum
amount to be distributed by JACKSONVILLE as a result of this calculation for ATLANTIC
BEACH for Fiscal Year 2009-2010 is ONE HUNDRED TWO THOUSAND TWO HUNDRED
AND 00/100 DOLLARS ($102,200.00).
2.1. The distribution portion (salary reimbursement) amount shall be remitted
to the respective City Manager or Finance Director or his/her designee on a quarterly
1
basis when the appropriate documentation has been submitted to the County 911
Coordinator.
2.2. In each succeeding fiscal year, the Sheriff's Budget Office and the 911
Coordinator shall calculate the maximum distribution proportion amount to be distributed
to ATLANTIC BEACH, by increasing the prior years' actual salary amount by the
appropriate escalation factors, which shall not exceed more than 8% of the prior years'
actual amount. The 9-1-1 Coordinator shall notify ATLANTIC BEACH of the maximum
distribution proportion in the first quarter of the new fiscal year.
3. The 9-1-1 User Fees collected and distributed as provided herein shall be utilized
only for calltaker salaries and associated expenses, as provided for in Section 365.172(9), Florida
Statutes.
4. ATLANTIC BEACH, by accepting funds, hereby agrees to provide an audit or
accounting of such funds and how they were expended in accordance with Section 11.45, Florida
Statutes.
5. ATLANTIC BEACH hereby acknowledges full payment and performance under
all prior agreements on this subject and hereby waives any rights to assert any claim for failure of
performance in prior years.
6. The salary period covered by this Agreement shall be retro-active to October 1,
2009, or the beginning of Fiscal Year 2009-2010. This Agreement shall be in effect from the
date it is recorded in the Official Records of Duval County, until September 30, 2014.
7. This Agreement may be terminated by either of the parties upon 90 days' prior
written notice of such termination to the other parties to this Agreement.
8. JACKSONVILLE will record this Agreement in the Official Records of Duval
County, as required by Section 163.01(11), Florida Statutes.
[Remainder of page intentionally left blank. Signature page follows immediately.]
2
IN WITNESS WHEREOF,the City of Jacksonville, by and through its respective
authorized representatives, has caused this Agreement to be executed on the day and year first
above written.
L
ATTEST: CITY OF JACKSONVILLE 0
,74e
' ZOr- ''' - .=\''., I c )f614004- co s -,. ...
o Z
. McArthur, Jr. * _ P,?Jo Peyton, Mayor ; m
Corporation Secretary \ ' tj CD -0 >, ��.!
` •\\'..•SSI /r fA Q 63 .....
=
LDA--* .c 2
STATE OF FLORIDA) -`"erri Stewart x v LL u,
Chief Administrative Officer
)ss. —. For: Mayor John Peyton
COUNTY OF DUVAL) Under Authority of:
Executive Order No. 10-01., c
The foregoint i r - was acknowledged before me this day of4Kiri ,
2010, b! ohn Pe 0, -.-d Neill W. McArthur, Jr., the Mayor and Corporation ecretary
respectively, of the City of Jacksonville, a municipal corporation in Duval County, Florida.
Such persons: (notary must check applicable box)
/are personally known to me; or
❑ produced a current driver's license as identification; or
❑ produced as identification
.1.., ,, =i•n)
;:,.,.
•�;F,�Py-,• IVY L.DWYER-FRAZEE ,��� J� �-'. )
,.,' Commission DD 209202 OTA RY PUBLI
'-•;._,-;27.
_: Expires July 28,
':',,,,z, '"r gor,d,dThruTroy Fain Ina+n"0°800.3854019 1 y Commission expires: ,
(NOTARIAL SEAL)
In compliance with the Ordinance Code of the City of Jacksonville, I do hereby certify
that there is an unexpended, unencumbered and un impounded balance in the appropriation to
cover the foregoing Agreement and that provisio, as lie-n made a the payment of the monies
provided therein to be paid. L .
(
.... , Ali
6•„ o a inance
1 ity Contract Number: S1)-7-(-1 b
rm Approved:
414.fific,2
face of General Counsel
3
IN WITNESS WHEREOF, the City of Atlantic Beach, by and through its respective
authorized representatives, has caused this Agreement to be executed on the day and year first
above written.
ATTEST: CITY OF ATLANTIC BEACH
4„,,,,,,,, fza.„,tee ----
Y• By: 4,eruL, de.
Donna L. Bartle, City Clerk Louis Borno, Jr., Mayor
800 Seminole Road 800 Seminole Road
Atlantic Beach, FL 32233 Atlantic Beach, FL 32233
By:
Jim H n, City Manager
800 S minole Road
Atlantic Beach, Florida 32233
STATE OF FLORIDA)
)ss.
COUNTY OF DUVAL)
The foregoing instrument was acknowledged before me this f"day of illR mil ,
2010, by Louis Borno, Jr., Jim Hanson and Donna L. Bartle, the Mayor, the City Manager and
the City Clerk, respectively, of the City of Atlantic Beach, a municipal corporation in Duval
County, Florida.
Such persons: (notary must check applicable box)
are personally known to me; or
❑ produced a current driver's license as identification; or
❑ produced as identification
'""/LG U &am (Sign)(Print)
�i 'at*, Notary Public State of Florida NOTARY PUBLIC
4 Nancy E Bailey MyCommission expires:
• My Commission DD745822 p
%.,of Expires 0210812012 (NOTARIAL SEAL)
G:\Gov't OperationsUMCainUSO\Agreements\Interlocal Agreement.AtlanticBeach.2009-2010.911.doc
4
ENACTED 2/9/10
1 Introduced by the Council President at the request of the Sheriff:
2
33
4 2010-8.tif ORDINANCE 2010-8-E
5 AN ORDINANCE CONCERNING 9-1-1 USER FEES FOR
6 THE CITY OF ATLANTIC BEACH, THE CITY OF
7 JACKSONVILLE BEACH AND THE CITY OF NEPTUNE
8 BEACH (COLLECTIVELY REFERRED TO AS THE "BEACH
9 CITIES") APPROVING AND AUTHORIZING THE MAYOR
10 AND THE CORPORATION SECRETARY TO EXECUTE
11 INTERLOCAL AGREEMENTS WITH EACH OF THE BEACHES
12 CITIES TO FORMULATE AND CONFIRM A DISTRIBUTION
13 FORMULA FOR DIVIDING A PORTION OF THE
14 PROCEEDS COLLECTED VIA THE 9-1-1 USER FEE TO
15 BE USED FOR 9-1-1 CALLTAKER SALARY
16 REIMBURSEMENT FOR A TERM FROM OCTOBER 1, 2009
17 THROUGH SEPTEMBER 30, 2014; PROVIDING AN
18 EFFECTIVE DATE.
19
20 BE IT ORDAINED by the Council of the City of Jacksonville:
21 Section 1. Interlocal Agreements Approved and Execution
22 Authorized. The Interlocal Agreements with each of the Beaches
23 Cities to establish an appropriate distribution formula for
24 dividing a portion of the proceeds of the 9-1-1 User Fee, for 911
25 calltaker salary reimbursement for a term from October 1, 2009
26 through September 30, 2014, in substantially the form attached
27 hereto as Exhibit 1, is approved and the Mayor and Corporation
28 Secretary are authorized to execute the same for and on behalf of
29 the City of Jacksonville.
1 Section 2. Effective Date. This ordinance shall
2 become effective upon signature by the Mayor or upon becoming
3 effective without the Mayor' s signature.
4
5 Form Approved:
6
7 /s/ Neill W. McArthur, Jr.
8 Office of General Counsel
9 Legislation Prepared By: Neill W. McArthur, Jr.
10 G:\SHARED\LEGIS.CC\MCARTHUR\ORDINANC.ES\BEACHES INTERLOCAL AGREEMENT FOR 911 MATTERS
11 2009-2010(2) .doc