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911 Interlocal Agreement Amendment Two 12-12-11 v • AGENDA ITEM#4B DECEMBER 12,2011 STAFF REPORT City of Atlantic Beach Commission Meeting AGENDA ITEM: 9-1-1 Inter-Local Agreement FY 2011-2012 DATE: December 1, 2011 SUBMITTED BY: Michael D. Classe�hief of Police BACKGROUND: Duval County collects a user fee on all telephone lines in the county to offset the expenses of providing E911 services. Jacksonville purchases the E91 I emergency equipment for the answering stations including the three beach cities. Each year,Jacksonville reimburses the cities of Atlantic Beach,Neptune Beach, and Jacksonville Beach 30%of their personnel costs for Emergency Communication Operators. We have agreed on a reimbursement of the expenses for emergency communications based on 30%of the calls attributed to E911. On a quarterly basis,the cities provide documentation of their emergency communications expenses including salary, benefits, and training. Jacksonville reimburses 30% of those costs. The number in the attached paperwork is a"not to exceed" figure. The amount is based upon last year's actual expenses and the number is inflated by 8%to assure that it will cover the reimbursements over the next year. The actual reimbursement will be based on the actual expenses incurred by The City of Atlantic Beach. BUDGET: The net effect of this contract is that it will provide up to $95,200 in revenue to the City of Atlantic Beach over the next year. RECOMMENDATIONS: Staff recommends the approval of the Inter-Local Agreement Amendment for the Distribution of 9-1-1 Funds for Call-Taker Salaries, including the authorization for the Mayor and City Manager to sign the paperwork. ATTACHMENTS: Letter from Sheriff John Rutherford Jacksonville Sheriff's Office, Amendment Number two to: Inter-Local Agreement from City of Jacksonville with signature pages. REVIEWED BY CITY MANAGER: AGENDA ITEM NUMBER: • )4Yr:tit ,I n . ipnioi olaioU !(1. Ji - :11/;;{)A.))1:)/A,I • f',1 ,:111!!(,)`: ifs! ')fii id' tiif :„'>yr-:riv... [ J ib • ,r.:;Ji 1 fir;:li:,;;;Iffif(T. No i)41:11-Twril 'to 110 (,i1 4liItL) LIC) r.,1-`,17,:r01Trj 41;1 - [i : ;, 4,() I J1!'.,ot.A1 fr,fien f!* 1 •:! or '..141M T:rifv.1.61 ••• 1,411uie -1'.;11111!.ifl ' '• ttl!!. i'• 11111)4 ...041. ts, ,!1.1).12 f, .!;r? ,1'7":,;h1 !i; , 1'..f/C1'.71,-51 ;',i 10E. (Pi ii 411 U. :11 .111. !• !v[c;113iti --1::41' f';‘,r2')./t.)1i5;Y I (4 :'1 `..)11.: !‘",r;l',;11. • ri jir,v1(.,!1;Ig b-if tr.t„i "JTC/fli):-eiJr;Li (if' » ( IJ - 1f,V;.'"- r .rr:' - - • TIT) ',e4 (13 11111.1 . _ _ AGENDA ITEM#4B DECEMBER 12,2011 OFFICE OF THE SHERIFF rtcr ui CONSOLIDATED CITY OF JACKSONVILLE "' irora tE 501 EAST BAY STREET • JACKSONVILLE, FLORIDA 32202-2975 John H. Rutherford Sheriff November 17, 2011 City of Atlantic Beach Attention Mayor Louis Borno, Jr. 800 Seminole Road Atlantic Beach,FL 32233 Reference: Amendment No.2 to 911 Interlocal Agreement between the City of Jacksonville and the City of Atlantic Beach, Florida Dear Mayor Borno: Forwarded herewith are three(3)originals of the above referenced Amendment No. 2 to Contract No. 5629-46 between the City of Jacksonville and the City of Atlantic Beach, Florida. Please have all copies executed and return with proper attestation to my attention. Sincerely, JOHN H. RUTHERFORD SHERIFF JjL William J. Clement, CPA Procurement&Contracts Manager ENCLOSURE A Nationally Accredited Agency An Equal Opportunity Employer .ISS. AGENDA ITEM#4B DECEMBER 12,2011 Amendment Number Two to: INTERLOCAL AGREEMENT BETWEEN THE CITY OF JACKSONVILLE, FLORIDA AND THE CITY OF ATLANTIC BEACH, FLORIDA FOR 9-1-1 User Fee Distribution in Fiscal Year 2011-2012 THIS AMENDMENT TWO TO INTERLOCAL AGREEMENT is made and entered into as of this day of , 2011 , by and between THE CITY OF JACKSONVILLE, FLORIDA, a consolidated municipal/county government, making the General Services District (hereinafter referred to as "JACKSONVILLE") and THE CITY OF ATLANTIC BEACH, FLORIDA, a municipal corporation, within the General Services District (hereinafter referred to as "ATLANTIC BEACH") for the purpose of distributing proceeds collected and set aside via the 9-1-1 User Fee to be used to pay a portion of the salaries and related expenses for 9-1-1 Call Takers for that portion of their time spent answering and handling 9-1-1 calls under the provisions of Section 365.172 (9), Florida Statutes, as authorized to be imposed by the governing body of Duval County(hereinafter referred to as the"Project"). RECITALS: WHEREAS, in 2009, the parties have made and entered into an Interlocal Agreement, City Contract#5629-46 (hereinafter referred to as the"Agreement"for the Project; and WHEREAS, said Agreement will be in effect until September 30, 2014, and WHEREAS, said Agreement has been amended one(1)time previously: and WHEREAS, the Council of JACKSONVILLE, acting as the governing body of Duval County, Florida, has maintained the 9-1-1 User Fee at $.44 per month for the period from October 1, 2011 through September 30, 2012 ("Fiscal Year"2011-2012) , and has authorized the fees collected to be used to fund an Interlocal Agreement wherein ATLANTIC BEACH will receive its pro rata share to be used for lawful purposes; and WHEREAS, said Agreement should be amended, for Fiscal Year 2011-2012 by updating dates and distribution amounts with all other provisions, terms and conditions of said Agreement remaining unchanged; now therefore IN CONSIDERATION of said Agreement and the mutual promises and covenants herein contained and for other good and valuable consideration, acknowledged, by the parties to be legally sufficient,the parties agree to amend said Agreement as follows: 1. The above stated recitals are accurate, true and correct and, by this reference, are incorporated herein and are made a part hereof. 2. Section 2, of said Agreement is amended, in part, by providing for a Fiscal Year 2011-2012 distribution of$95,200.00 to ATLANTIC BEACH and, as amended, shall read as follows: 1 AGENDA ITEM#4B DECEMBER 12,2011 "2. ATLANTIC BEACH shall receive a distribution proportion of the 9-1-1 User Fee calculated by taking the total Call-Takers actual salary expenditures from ATLANTIC BEACH, multiplying that amount by 30% (based on call volume data provided by each PSAP agency) and adding 30% for benefits and training. The Sheriff's Office may also include other factors such as changes in the 9-1-1 call volume data, percentage and inflationary increases or decreases, and the impact of wireless calls on each agency,to determine the distribution amount. The maximum amount to be distributed by JACKSONVILLE as a result of this calculation for ATLANTIC BEACH for Fiscal Year 2011-2012 is NINETY-FIVE THOUSAND TWO HUNDRED AND 00/100 DOLLARS ($95,200.00)" 3. Section 6, in said Agreement, is amended, in part to revise dates to reflect the Fiscal Year 2011-2012 and, as amended, shall read as follows: "6. The salary period covered by Amendment Number Two to Agreement shall commence retroactively to October 1, 2011, which is the beginning of Fiscal Year 2011-2012. This Agreement shall become effective on the date it is recorded in the Official Records of Duval County, and shall remain effective through_September 30, 2014." 4. JACKSONVILLE will record this Amendment Number Two to Interlocal Agreement in the Official Records of Duval County, as required by Section 163.01(11),Florida Statutes. SAVE AND EXCEPT for the express amendments provided in this instrument, the provisions, terms and conditions of said Agreement shall remain unchanged and shall continue in full force and effect. [Remainder of page intentionally left blank. Signature page follows immediately.] 2 AGENDA ITEM#4B DECEMBER 12,2011 IN WITNESS WHEREOF,the City of Jacksonville,by and through its respective authorized representatives,has caused this Agreement to be executed on the day and year first above written. ATTEST: CITY OF JACKSONVILLE By: By: Neill W. McArthur,Jr. Alvin Brown, Mayor Corporation Secretary STATE OF FLORIDA) )ss. COUNTY OF DUVAL) The foregoing instrument was acknowledged before me this day of 20 ,by Alvin Brown and Neill W. McArthur, Jr., the Mayor and Corporation Secretary respectively, of the City of Jacksonville, a municipal corporation in Duval County,Florida. Such persons: (notary must check applicable box) ❑ are personally known to me;or ❑ produced a current driver's license as identification; or El produced as identification (Sign) (Print) NOTARY PUBLIC My Commission expires: (NOTARIAL SEAL) In compliance with the Ordinance Code of the City of Jacksonville, I do hereby certify that there is an unexpended,unencumbered and un impounded balance in the appropriation to cover the foregoing Agreement and that provision has been made for the payment of the monies provided therein to be paid. Director of Finance City Contract Number: Form Approved: Office of General Counsel 3 AGENDA ITEM#4B DECEMBER 12,2011 IN WITNESS WHEREOF, the City of Atlantic Beach, by and through its respective authorized representatives, has caused this Agreement to be executed on the day and year first above written. ATTEST: CITY OF ATLANTIC BEACH By: By: Donna L. Bartle, City Clerk Louis Borno, Jr., Mayor 800 Seminole Road 800 Seminole Road Atlantic Beach, FL 32233 Atlantic Beach,FL 32233 By: Jim Hanson, City Manager 800 Seminole Road Atlantic Beach, Florida 32233 STATE OF FLORIDA) )ss. COUNTY OF DUVAL) The foregoing instrument was acknowledged before me this day of 20 , by Louis Borno, Jim Hanson and Donna L. Bartle, the Mayor, the City Manager and the City Clerk, respectively, of the City of Atlantic Beach, a municipal corporation in Duval County, Florida. Such persons: (notary must check applicable box) ❑ are personally known to me; or O produced a current driver's license as identification; or ❑ produced as identification (Sign) (Print) NOTARY PUBLIC My Commission expires: (NOTARIAL SEAL) G:\Gov't Operations\NEILLM\CONTRACT\ATLANTIC BEACH Agreement EXECUTION ORIGINAL Amd#2 for 2011-2012 ILA Atlantic Beach(3).doc 4