911 Interlocal Agreement Amendment Agenda Item 01-10-11 v AGENDA ITEM#4B
JANUARY 10,2011
STAFF REPORT
City of Atlantic Beach
Commission Meeting
AGENDA ITEM: 9-1-1 Inter-Local Agreement FY 2010-2011
DATE: December 17, 2010
SUBMITTED BY: Michael D. Classey-Chief of Police
BACKGROUND:
Duval County collects a user fee on all telephone lines in the county to offset the expenses of
providing E911 services. Jacksonville purchases the E911 emergency equipment for the
answering stations including the three beach cities.
Each year,Jacksonville reimburses the cities of Atlantic Beach,Neptune Beach,and Jacksonville
Beach 30%of their personnel costs for Emergency Communication Operators. We have agreed on a
reimbursement of the expenses for emergency communications based on 30%of the calls attributed
to E911. On a quarterly basis,the cities provide documentation of their emergency communications
expenses including salary, benefits, and training. Jacksonville reimburses 30%of those costs.
The actual amount in the attached paperwork is a"not to exceed"figure. The initial number is
typically provided by Atlantic Beach,and then is inflated in an attempt to cover the
reimbursements over the next year. The actual reimbursement is based on the actual expenses
incurred. In FY 2010,Atlantic Beach received$81, 901 in reimbursements from the county. Last
year's expenses were down significantly from FY 2009 due to a long term employee's retirement
and having a vacancy for a few months while filling the position.The new amount for this FY
represents approximately an 8%increase from last year's expenses.
BUDGET: Prior to receiving this amendment, $97,000 was budgeted as eligible
reimbursements. Actual expenses for FY 2011 are anticipated to be $90,317. Due to the
reduced expenses last year,this year's maximum reimbursement is $88,000 in revenue paid
quarterly to the City of Atlantic Beach over the next year.
RECOMMENDATIONS: Staff recommends the approval of the Inter-Local Agreement
Amendment for the Distribution of 9-1-1 Funds for Call-Taker Salaries, including
the authorization for the Mayor and City Manager to sign the paperwork.
ATTACHMENTS: Letter from Pat Welte,9-1-1 Coordinator Duval County,
Amendment Number One to: Inter-Local Agreement from City of Jacksonville with signature
pages.
REVIEWED BY CITY MAN8C.E.
�
AGENDA ITEM NUMBER: