911 Interlocal Agreement Amendment 03-08-10 v •
AGENDA ITEM#4B
MARCH 8,2010
STAFF REPORT
City of Atlantic Beach
Commission Meeting
AGENDA ITEM: 9-1-1 Inter-Local Agreement FY 2009-2010
DATE: February 26, 2010
SUBMITTED BY: Michael D. Classey- Chief of Police
BACKGROUND:
Duval County collects a user fee on all telephone lines in the county to offset the expenses of
providing E911 services. Jacksonville purchases the E911 emergency equipment for the
answering stations including the three beach cities.
Each year,Jacksonville reimburses the cities of Atlantic Beach,Neptune Beach,and Jacksonville
Beach 30%of their personnel costs for Emergency Communication Operators. We have agreed
on a reimbursement of the expenses for emergency communications based on 30%of the calls
attributed to E911. On a quarterly basis,the cities provide documentation of their emergency
communications expenses including salary,benefits,and training. Jacksonville reimburses 30%
of those costs.
The actual number in the attached paperwork is a"not to exceed"figure,provided by the city.
The number is generally inflated to assure that it will cover the reimbursements over the next
year. The actual reimbursement is based on the actual expenses incurred by the city.
BUDGET: The net effect of this contract is that it will provide up to $102,200 in revenue to
the City of Atlantic Beach over the next year,with a maximum increase of 8%per year
through the year 2014.
RECOMMENDATIONS: Staff recommends the approval of the Inter-Local Agreement
for the Distribution of 9-1-1 Funds for Call-Taker Salaries, including the authorization for
the Mayor and City Manager to sign the paperwork.
ATTACHMENTS: Letter from Pat Welte, 9-1-1 Coordinator Duval County,
Ordinance 2010-8-E from City of Jacksonville and Inter-local Agreement with signature pages.
REVIEWED BY CITY MANAGER: _
AGENDA ITEM NUMBER:
AGENDA ITEM#4B
MARCH 8,2010
ter
. .- 0
9-1-1 DISPATCH
DUVAL COUNTY 9-1-1 EMERGENCY TELEPHONE SYSTEM
Date: February 23, 2010
To: Donna Bartle, City Clerk, Atlantic Beach 1
Lisa Volpe, City Clerk, Neptune Beach
Heidi Reagan, City Clerk, Jacksonville Beach
From: Patricia Welte, 9-1-1 Coordinator, Duval County
Re: 9-1-1 Inter-Local Agreement — FY 2009-2010
This Inter-local Agreement provides for the sharing of the 9-1-1 User Fee funds to pay for a
portion of the 911 calltaker salaries, training expenses and benefits, for the portion of their time
spent answering and transferring 9-1-1 calls.
This year, we have done separate agreements for each municipality, so please return the
documents to Pat Welte as soon as they are signed by your city.
I have enclosed Four (4) Execution Copies —to be signed and stamped by your municipality.
Return to Pat Welte (call 630-2317 for pickup)
An executed copy will be returned to you.
Please advise if there have been any changes in your city contact persons or phone numbers
Please contact me at 630-2317 if I can be of further assistance.
Thank you for all your help.
AGENDA ITEM#4B
MARCH 8,2010
INTER- LOCAL AGREEMENT
FOR DISTRIBUTION OF 911 FUNDS
FOR CALLTAKER SALARIES
FY 2009-2010
To Be signed By: Checks Sent to:
ATLANTIC BEACH
Mayor, Louis "Mike" Borno, Jr. 800 Seminole Road, ATLB 32233
Manager, Jim Hanson Finance Director, Nelson Van Liere,
Clerk, Donna Bartle 247-5807
NEPTUNE BEACH
Mayor, Harriett Pruett 200 Lemon Street, Neptune Beach 32266
Manager, Jim Jarboe Finance Director, Steve Ramsey
Clerk, Lisa Volpe 270-2408
JACKSONVILLE BEACH
Mayor, Fland Sharp 11 N 3rd Street, Jacksonville Beach
Manager, George Forbes Finance Director, Harry Royal
Clerk, Heidi Reagan 247-6274
CITY OF JACKSONVILLE
Mayor, John Peyton 117 W Duval Street, Jacksonville 32202
Corporation Secretary, - Finance Director, Mickey Miller
Neill McArthur 630-1700 630-0656
Please sign and stamp all copies. An executed copy will be returned to you
Please contact Pat Welte at 630-2317 when the documents are ready to be picked up.
If you have any questions, or if any of the names or contact information are not correct please
contact Pat Welte at 630-2317
AGENDA ITEM#4B
MARCH 8,2010
ENACTED 2/9/10
1 Introduced by the Council President at the request of the Sheriff:
2
3al
4 2010-8.tif ORDINANCE 2010-8-E
5 AN ORDINANCE CONCERNING 9-1-1 USER FEES FOR
6 THE CITY OF ATLANTIC BEACH, THE CITY OF
7 JACKSONVILLE BEACH AND THE CITY OF NEPTUNE
8 BEACH (COLLECTIVELY REFERRED TO AS THE "BEACH
9 CITIES") APPROVING AND AUTHORIZING THE MAYOR
10 AND THE CORPORATION SECRETARY TO EXECUTE
11 INTERLOCAL AGREEMENTS WITH EACH OF THE BEACHES
12 CITIES TO FORMULATE AND CONFIRM A DISTRIBUTION
13 FORMULA FOR DIVIDING A PORTION OF THE
14 PROCEEDS COLLECTED VIA THE 9-1-1 USER FEE TO
15 BE USED FOR 9-1-1 CALLTAKER SALARY
16 REIMBURSEMENT FOR A TERM FROM OCTOBER 1, 2009
17 THROUGH SEPTEMBER 30, 2014; PROVIDING AN
18 EFFECTIVE DATE.
19
20 BE IT ORDAINED by the Council of the City of Jacksonville:
21 Section 1. Interlocal Agreements Approved and Execution
22 Authorized. The Interlocal Agreements with each of the Beaches
23 Cities to establish an appropriate distribution formula for
24 dividing a portion of the proceeds of the 9-1-1 User Fee, for 911
25 calltaker salary reimbursement for a term from October 1, 2009
26 through September 30, 2014, in substantially the form attached
27 hereto as Exhibit 1, is approved and the Mayor and Corporation
28 Secretary are authorized to execute the same for and on behalf of
29 the City of Jacksonville.
AGENDA ITEM#4B
MARCH 8,2010
1 Section 2. Effective Date. This ordinance shall
2 become effective upon signature by the Mayor or upon becoming
3 effective without the Mayor' s signature.
4
5 Form Approved:
6
7 /s/ Neill W. McArthur, Jr.
8 Office of General Counsel
9 Legislation Prepared By: Neill W. McArthur, Jr.
10 G:\SHARED\LEGIS.CC\MCARTHUR\oRDINANC.ES\BEACHES INTERLOCAL AGREEMENT FOR 911 MATTERS
11 2009-2010(2) .doc
AGENDA ITEM#4B
MARCH 8,2010
INTERLOCAL AGREEMENT
BETWEEN
THE CITY OF JACKSONVILLE,FLORIDA
AND
THE CITY OF ATLANTIC BEACH,FLORIDA
THIS INTERLOCAL AGREEMENT is made and entered into as of this day
of , 2010, by and between THE CITY OF JACKSONVILLE, FLORIDA, a
consolidated municipal/county government, making the General Services District (hereinafter
referred to as "JACKSONVILLE") and THE CITY OF ATLANTIC BEACH, FLORIDA, a
municipal corporation, within the General Services District (hereinafter referred to as
"ATLANTIC BEACH") for the purpose of distributing proceeds collected and set aside via the
9-1-1 User Fee to be used to pay a portion of the salaries and related expenses for 9-1-1 Call
Takers for that portion of their time spent answering and handling 9-1-1 calls under the
provisions of Section 365.172 (9), Florida Statutes, as authorized to be imposed by the governing
body of Duval County(hereinafter referred to as the"Project").
WITNESSETH:
WHEREAS, the parties have entered into dialogue with respect to the Project; and
WHEREAS, the Council of JACKSONVILLE, acting as the governing body of Duval
County, Florida, has maintained the 9-1-1 User Fee at $.44 per month for the present fiscal year
2009-2010, and has authorized the fees collected to be used to fund an Interlocal Agreement
wherein ATLANTIC BEACH will receive its pro rata share to be used for lawful purposes; and
WHEREAS, the parties hereto are entering into this Interlocal Agreement pursuant to,
and in compliance with,the provisions of Section 365.172 (9), Florida Statutes;
IN CONSIDERATION of the mutual promises and covenants herein contained and for
other good and valuable consideration,the parties agree as follows:
1. The above stated recitals are accurate, true and correct and, by this reference, are
incorporated herein and are made a part hereof.
2. ATLANTIC BEACH shall receive a distribution proportion of the 9-1-1 User Fee
calculated by taking the total Call-Takers actual salary expenditures from ATLANTIC BEACH,
multiplying that amount by 30% (based onprovided
may alsoby each includePSAP otlfactors)such
d
adding 30% for benefits and training. The Sheriff's Office
as changes in the 9-1-1 call volume data, percentage and inflationary increases or decreases, and
the impact of wireless calls on each agency,to determine the distribution amount. The maximum
amount to be distributed by JACKSONVILH�IDRED TWO THOUS s a result of this uAND TWO lation for AHUNDRED
C
BEACH for Fiscal Year 2009-2010 is ONE
AND 00/100 DOLLARS ($102,200.00).
2.1. The distribution portion (salary b ehis/her designee on ae quarterly
too the respective City Manager or Finance Directoor
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AGENDA ITEM#4B
MARCH 8,2010
basis when the appropriate documentation has been submitted to the County 911
Coordinator.
2.2. In each succeeding fiscal year, the Sheriff's Budget Office and the 911
Coordinator shall calculate the maximum distribution proportion amount to be distributed
to ATLANTIC BEACH, by increasing the prior years' actual salary amount by the
appropriate escalation factors, which shall not exceed more than 8% of the prior years'
actual amount. The 9-1-1 Coordinator shall notify ATLANTIC BEACH of the maximum
distribution proportion in the first quarter of the new fiscal year.
3. The 9-1-1 User Fees collected and distributed as provided herein shall be utilized
only for calltaker salaries and associated expenses, as provided for in Section 365.172(9), Florida
Statutes.
4. ATLANTIC BEACH, by accepting funds, hereby agrees to provide an audit or
accounting of such funds and how they were expended in accordance with Section 11.45, Florida
Statutes.
5. ATLANTIC BEACH hereby acknowledges full payment and performance under
all prior agreements on this subject and hereby waives any rights to assert any claim for failure of
performance in prior years.
6. The salary period covered by this Agreement shall be retro-active to October 1,
2009, or the beginning of Fiscal Year 2009-2010. This Agreement shall be in effect from the
date it is recorded in the Official Records of Duval County, until September 30, 2014.
7. This Agreement may be terminated by either of the parties upon 90 days' prior
written notice of such termination to the other parties to this Agreement.
8. JACKSONVILLE will record this Agreement in the Official Records of Duval
County, as required by Section 163.01(11), Florida Statutes.
[Remainder of page intentionally left blank. Signature page follows immediately.]
2
AGENDA ITEM#4B
MARCH 8,2010
IN WITNESS WHEREOF,the City of Jacksonville,by and through its respective
authorized representatives,has caused this Agreement to be executed on the day and year first
above written.
ATTEST: CITY OF JACKSONVILLE
By: By:
Neill W. McArthur, Jr. John Peyton, Mayor
Corporation Secretary
STATE OF FLORIDA)
)ss.
COUNTY OF DUVAL)
The foregoing instrument was acknowledged before me this day of
2010, by John Peyton and Neill W. McArthur, Jr., the Mayor and Corporation Secretary
respectively, of the City of Jacksonville, a municipal corporation in Duval County, Florida.
Such persons: (notary must check applicable box)
❑ are personally known to me; or
❑ produced a current driver's license as identification; or
❑ produced as identification
(Sign)
(Print)
NOTARY PUBLIC
My Commission expires:
(NOTARIAL SEAL)
In compliance with the Ordinance Code of the City of Jacksonville, I do hereby certify
that there is an unexpended,unencumbered and un impounded balance in the appropriation to
cover the foregoing Agreement and that provision has been made for the payment of the monies
provided therein to be paid.
Director of Finance
City Contract Number:
Form Approved:
Office of General Counsel
3
AGENDA ITEM#4B
MARCH 8,2010
IN WITNESS WHEREOF, the City of Atlantic Beach, by and through its respective
authorized representatives, has caused this Agreement to be executed on the day and year first
above written.
ATTEST: CITY OF ATLANTIC BEACH
By: By:
Donna L. Bartle, City Clerk Louis Borno, Jr., Mayor
800 Seminole Road 800 Seminole Road
Atlantic Beach, FL 32233 Atlantic Beach, FL 32233
By:
Jim Hanson, City Manager
800 Seminole Road
Atlantic Beach, Florida 32233
STATE OF FLORIDA)
)ss.
COUNTY OF DUVAL)
The foregoing instrument was acknowledged before me this day of
2010, by Louis Borno, Jr., Jim Hanson and Donna L. Bartle, the Mayor, the City Manager and
the City Clerk, respectively, of the City of Atlantic Beach, a municipal corporation in Duval
County, Florida.
Such persons: (notary must check applicable box)
❑ are personally known to me; or
❑ produced a current driver's license as identification; or
❑ produced as identification
(Sign)
(Print)
NOTARY PUBLIC
My Commission expires:
(NOTARIAL SEAL)
G:\Gov't OperationsUMCainUSO\Agreements\Interlocal Agreement.AtlanticBeach.2009-2010.911.doc
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