911 Interlocal Agreement Amendment Three Agenda Item 01-12-09 v AGENDA ITEM#4B
JANUARY 12,2009
STAFF REPORT
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
AGENDA ITEM: E911 Contract with Jacksonville
DATE: December 10,2008
SUBMITTED BY: David E. son,Assistant City Manager
BACKGROUND: Duval County collects a user fee on all telephone lines in the county
to offset the expenses of providing E911 services. Jacksonville
purchases the E911 emergency equipment for the answering stations
including the three beach cities.
Each year,Jacksonville reimburses the cities of Atlantic Beach,
Neptune Beach,and Jacksonville Beach 30%of their personnel costs
for Emergency Communication Operators. We have agreed on a
reimbursement of the expenses for emergency communications based
on 30%of the calls attributed to E911. On a quarterly basis,the cities
provide documentation of their emergency communications expenses
including salary, benefits, and training. Jacksonville reimburses 30%
of the costs. The reimbursement is based on the actual expenses
incurred by each city.
Each year,Jacksonville reviews the actual reimbursements to Atlantic
Beach. They typically add 8%to that number for the following year.
If there is a special reason for anticipating reimbursement above the
8%,then Jacksonville will make adjustments accordingly.
BUDGET: This will provide revenue to the City of Atlantic Beach,not to exceed
$100,315.00 in 2008-09,to reimburse 911 Emergency
Communications expenses in the Police Department.
RECOMMENDATIONS: Staff recommends the approval of Amendment Number Three to
Interlocal Agreement for the distribution of 9-1-1 funds including the
authorization for the Mayor to sign the paperwork.
ATTACHMENTS: Amendment Number Three To Interlocal Agreement Between the
City of Jacksonville and the City of Atlantic Beach with signature
pages
REVIEWED BY CITY MANAGER: —101►
AGENDA IT " NUMBER:
AGENDA ITEM#4B
JANUARY 12,2009
Prepared by and Return to:
Neill W.McArthur,Jr.
Office of General Counsel
117 West Duval Street,Suite 480
Jacksonville,Florida 32202
AMENDMENT NUMBER THREE
TO
INTERLOCAL AGREEMENT
BETWEEN
THE CITY OF JACKSONVILLE,FLORIDA
AND THE CITY OF ATLANTIC BEACH,FLORIDA
THIS AMENDMENT NUMBER THREE TO INTERLOCAL AGREEMENT (hereinafter
referred to as the "Agreement") is made and entered into as of this day
of , 2008, by and between THE CITY OF JACKSONVILLE, FLORIDA, a
consolidated municipal/county government, making the General Services District (hereinafter
referred to as "JACKSONVILLE") and THE CITY OF ATLANTIC BEACH, FLORIDA, a
municipal corporation, with in the General Services District (hereinafter referred to as
"ATLANTIC BEACH") for the purpose of distributing proceeds collected and set aside via the
9-1-1 User Fee to be used to pay a portion of the salaries and related expenses for 9-1-1 Call
Takers for that portion of their time spent answering and handling 9-1-1 calls under the
provisions of Section 365.171, Florida Statutes, as authorized to be imposed by the governing
body of Duval County (hereinafter referred to as the "Project"). The parties to this Agreement
are:
WITNESSETH:
WHEREAS, pursuant to City of Jacksonville Resolution 2004-1315-A, the parties have
previously made and entered into an interlocal agreement with respect to the Project (City of
Jacksonville Contract # 5629-34, with a term commencing October 1, 2004 and ending
September 30, 2009(hereinafter referred to as the"Agreement"); and
AGENDA ITEM#4B
JANUARY 12,2009
WHEREAS, the Council of JACKSONVILLE acting as the governing body of Duval
County, Florida has maintained the 9-1-1 User Fee at $.44 per month for the Fiscal Year 2008-
2009 and has authorized the fees collected to be used to fund an Interlocal Agreement wherein
ATLANTIC BEACH will receive its pro rata share to be used for lawful purpose; and
WHEREAS, said Agreement has been amended two (2) times previously by creating
individual agreements with each Beach City; by inserting references to the new fiscal years and
by providing an updated fiscal distribution for ATLANTIC BEACH; and
WHEREAS, said Agreement should be further amended by inserting references to Fiscal
year 2008-2009; and by providing for a Fiscal Year 2008-2009 distribution to ATLANTIC
BEACH, in an amount not-to-exceed $100,315.00; with all other provisions, terms and
conditions of said Agreement remaining unchanged; now therefore
IN CONSIDERATION of the mutual promises and covenants herein contained and for
other good and valuable consideration,the parties agree as follows:
1. The above stated recitals are accurate, true and correct and, by this reference are
incorporated herein and are made a part hereof.
2. Section 2, of said Agreement, is amended, in part to provide for a 2008-2009 fiscal year
distribution to ATLANTIC BEACH, in the amount not-to-exceed $100,315.00 and, as amended,
shall read as follows:
"2. ATLANTIC BEACH shall receive a distribution proportion of the 9-1-1 User Fee
calculated by taking the total Call-Takers actual salary expenditures from ATLANTIC BEACH,
multiplying that amount by 30% (based on call volume data provided by each PSAP agency) and
adding 30% for benefits and training. The Sheriff's Office may also include other factors such
as changes in the 9-1-1 call volume data, percentage and inflationary increases, and the impact of
wireless calls on each agency to determine the distribution amount. The maximum amount to be
distributed, by JACKSONVILLE, as a result of this calculation for ATLANTIC BEACH for
Fiscal Year 2008-2009 is ONE HUNDRED THOUSAND, THREE HUNDRED FIFTEEN AND
00/100 DOLLARS ($100,315.00)."
3. Section 6, of said Agreement is amended, in part by providing for a retroactive effective
date for this Amendment commencing October 1, 2008 and, as amended, shall read as follows:
"6. The salary period covered by this agreement shall be retro-active to October 1, 2008, or
the beginning of Fiscal Year 2008-2009. This Agreement shall be in effect from the date it is
recorded in the Official Records of Duval County, until September 30, 2009."
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AGENDA ITEM#4B
JANUARY 12,2009
SAVE AND EXCEPT, as expressly amended, in this instrument, the provisions, terms and
conditions of said Agreement shall remain unchangesd and shall continue in full force and effect.
[Remainder of page intentionally left blank. Signature page follows immediately.]
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AGENDA ITEM#4B
JANUARY 12,2009
IN WITNESS WHEREOF,the City of Jacksonville,by and through its respective
authorized representatives has caused this Agreement to be executed on the day and year first
above written.
ATTEST: CITY OF JACKSONVILLE
By: By:
Neill W. McArthur, Jr. John Peyton, Mayor
Corporation Secretary
STATE OF FLORIDA)
)ss.
COUNTY OF DUVAL)
The foregoing instrument was acknowledged before me this day of
2008, by John Peyton and Neill W. McArthur,Jr.,the Mayor and Corporation Secretary
respectively, of the City of Jacksonville, a municipal corporation in Duval County, Florida.
Such persons: (notary must check applicable box)
❑ are personally known to me;or
0 produced a current driver's license as identification;or
0 produced as identification
(Sign)
(Print)
NOTARY PUBLIC
My Commission expires:
(NOTARIAL SEAL)
In compliance with the Ordinance Code of the City of Jacksonville, I do hereby certify that there
is an unexpended, unencumbered and un impounded balance in the appropriation to cover the
foregoing Agreement and that provision has been made for the payment of the monies provided
therein to be paid.
Director of Finance
City Contract Number: 5629-34
Form Approved:
Office of General Counsel
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AGENDA ITEM#4B
JANUARY 12,2009
IN WITNESS WHEREOF, the City of Atlantic Beach, by and through its respective
authorized representatives has caused this Agreement to be executed on the day and year first
above written.
ATTEST: CITY OF ATLANTIC BEACH
By: By:
Donna Bartle, City Clerk John S. Meserve, Mayor
800 Seminole Road 800 Seminole Road
Atlantic Beach, FL 32233 Atlantic Beach, FL 32233
STATE OF FLORIDA)
)ss.
COUNTY OF DUVAL)
The foregoing instrument was acknowledged before me this day of
2008, by John S. Meserve and Donna Bartle, the Mayor and the City Clerk respectively, of the
City of Atlantic Beach,a municipal corporation in Duval County, Florida.
Such persons: (notary must check applicable box)
❑ are personally known to me; or
❑ produced a current driver's license as identification;or
❑ produced as identification
(Sign)
(Print)
NOTARY PUBLIC
My Commission expires:
(NOTARIAL SEAL)
G:\Gov't Operations\NEILLM\AGREEMENTS\Interlocal Agreement City,Atlantic Beach Amd#3 for 911.DOC
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