911 Dispatch Reimbursements 11-30-06 v f61RECEIVED
DISPATëi46ERK
I
( 9-1-1
DUVAL COUNTY 91-1 EMERGENCY TELEPHONE SYSTEM
November 30, 2006 CC TO. 3
0 City Conimiaa(pa
0 City Manager
To: ',Donna Bussey, City Clerk, Atlantic Beach 0 City Attorney
Lisa Volpe, City Clerk, Neptune Beach 0 Press
Heidi Reagan, City Clerk, Jacksonville Beachie-
From: Patricia Welte, 9-1-1 Coordinator, Duval County ' Date:
Re: 9-1-1 Salary Reimbursements - FY 2006-200
Florida Statute 365.171 permits each county to utilize 911 revenues to reimburse the costs of
call taker salaries for time spent answering and transferring 911 calls. It also permits 911
funds to be utilized for call taker training and other associated expenses. The formula Duval
County has chosen to use for reimbursement is 30% of each call taker's salary, plus 30 % of
that figure for training and associated expenses. Communications Supervisor salaries are
included in these calculations and distributions.
To assist your budget preparations, the maximum distribution amounts set aside for salary
reimbursement are listed below:
Atlantic Beach $ 86,000.
Jacksonville Beach $ 157,499.
Neptune Beach $ 120,000.
These are the funds budgeted to reimburse your agencies for call taker salaries. The
calculations are based upon the previous years actual salary expenses, staffing and salary
information provided to me by your police department. These calculations include an increase
uver the amount budgeted in the Inter-local Agreement for the 2005-2006 Fiscal Year .
Reimbursement to each agency will be based on actual utilization and salary costs, not
to exceed the maximum budgeted amount.
The Inter-Local Agreement documents will be delivered to you for execution as soon as
possible.
The current Inter-Local Agreement (Resolution 2004-1315) covers a five year period, with a
maximum increase of 8% per year over the actual salary amount reported. The document
includes clauses for modification if your city's salary ranges or staffing levels change
significantly. We are reviewing the salary history to justify such modifications in the 07-08
Fiscal Year. Please advise if your agency has any documentation which could substantiate
these modifications.
The State Auditor General's Office has begun to audit counties to assure that the 911 funds
are being used appropriately. Call-taker salaries have become an area of particular interest
because of incidents of misuse of funds, and because each county uses a different formula to
calculate call-taker salary reimbursement.
I understand that occasionally Communications personnel may be assigned to other
department activities or special projects. While I appreciate your limited staffing issues, I
would like to remind you that under the Florida Statutes, the salary reimbursement from 911
funds must be restricted to actual call-taker functions. Please keep this in mind when
remitting your quarterly requests for salary reimbursement.
Please advise if the contact persons or elected officials for your city have changed.
Please contact me at 630-2317 if I can be of further assistance.
Thank you for your cooperation.