911 Interlocal Agreement Amendment One 01-16-07 v AGENDA ITEM#4E
JANUARY 22,2007
STAFF REPORT
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
AGENDA ITEM: E911 Contract with Jacksonville
DATE: January 16, 2007
SUBMITTED BY: David E. Thompson, Chief of Police/DPS
BACKGROUND: Duval County collects a user fee on all telephone lines in the county
to offset the expenses of providing E911 services. Jacksonville
purchases the E911 emergency equipment for the answering stations
including the three beach cities.
Each year,Jacksonville reimburses the cities of Atlantic Beach,
Neptune Beach, and Jacksonville Beach 30%of their personnel costs
for Emergency Communication Operators. We have agreed on a
reimbursement of the expenses for emergency communications based
on 30%of the calls attributed to E911. On a quarterly basis,the cities
provide documentation of their emergency communications expenses
including salary, benefits, and training. Jacksonville reimburses 30%
of the costs. The reimbursement is based on the actual expenses
incurred by each city.
Each year, Jacksonville reviews the actual reimbursements to Atlantic
Beach. They typically add 8%to that number for the following year.
If there is a special reason for anticipating reimbursement above the
8%,then Jacksonville will make adjustments accordingly.
BUDGET: This will provide revenue to the City of Atlantic Beach, not to exceed
$86,000 in 2006-07,to reimburse 911 Emergency Communications
expenses in the Department of Public Safety.
RECOMMENDATIONS: Staff recommends the approval of Amendment Number One to
Interlocal Agreement for the distribution of 9-1-1 funds including the
authorization for the Mayor to sign the paperwork.
ATTACHMENTS: Interlocal Agreement from Ci of Jacksonville with signature pages
REVIEWED BY CITY MANAGER: -
AGENDA IT .M NUMBER:
AGENDA ITEM#4E
JANUARY 22,2007
Prepared by and Return to:
Neill W.McArthur,Jr.
Office of General Counsel
117 West Duval Street,Suite 480
Jacksonville,Florida 32202
AMENDMENT NUMBER ONE
TO
INTERLOCAL AGREEMENT
THIS AMENDMENT NUMBER ONE TO INTERLOCAL AGREEMENT (hereinafter
referred to as the "Agreement') is made and entered into as of this day
of , 2007, by and between THE CITY OF JACKSONVILLE,
FLORIDA, a consolidated municipal/county government, making the General Services
District (hereinafter referred to as "JACKSONVILLE") and THE CITY OF ATLANTIC
BEACH, FLORIDA, a municipal corporation, with in the General Services District
(hereinafter referred to as "ATLANTIC BEACH") for the purpose of distributing
proceeds collected and set aside via the 9-1-1 User Fee to be used to pay a portion of
the salaries and related expenses for 9-1-1 Call Takers for that portion of their time
spent answering and handling 9-1-1 calls under the provisions of Section 365.171,
Florida Statutes, as authorized to be imposed by the governing body of Duval County
(hereinafter referred to as the "Project"). The parties to this Agreement are:
WITNESSETH:
WHEREAS, the parties have previously made and entered into an interlocal
agreement with respect to the Project, with a term from October 1, 2004 through
September 30, 2009 (hereinafter referred to as the "Agreement"); and
AGENDA ITEM#4E
JANUARY 22,2007
WHEREAS, the Council of JACKSONVILLE acting as the governing body of
Duval County, Florida has maintained the 9-1-1 User Fee at $.44 per month for the
Fiscal Year 2006-2007 and has authorized the fees collected to be used to fund an
Interlocal Agreement wherein ATLANTIC BEACH will receive its pro rata share to be
used for lawful purpose; and
WHEREAS, said Agreement should be amended by inserting references to
Fiscal year 2006-2007; and by providing for a Fiscal Year 2006-2007 distribution to
ATLANTIC BEACH, in an amount not-to-exceed $86,000.00; with all other provisions,
terms and conditions of said Agreement remaining unchanged; now therefore
IN CONSIDERATION of the mutual promises and covenants herein contained
and for other good ana valuable consideration, the parties agree as follows:
1. The above stated recitals are true and correct and, by this reference are
incorporated herein and are made a part hereof.
2. Section 2, of said Agreement, is amended, in part to provide for a Fiscal year
distribution to ATLANTIC BEACH, in the amount not-to-exceed $86,000.00 and, as
amended, shall read as follows:
"2. ATLANTIC BEACH shall receive a distribution proportion of the 9-1-1 User Fee
calculated by taking the total Call-Takers actual salary expenditures from ATLANTIC
BEACH, multiplying that amount by 30% (based on call volume data provided by each
PSAP agency) and adding 30% for benefits and training. The Sheriffs Office may also
include other factors such as changes in the 9-1-1 call volume data, percentage and
inflationary increases, and the impact of wireless calls on each agency to determine the
distribution amount. The maximum amount to be distributed, by JACKSONVILLE, as a
result of this calculation for ATLANTIC BEACH for Fiscal Year 2006-2007 is EIGHTY-
SIX THOUSAND AND 00/100 DOLLARS ($86,000.00)."
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AGENDA ITEM#4E
JANUARY 22,2007
3. Section 6, of said Agreement is amended, in part by providing for a retroactive
effective date for this Amendment commencing October 1, 2006 and, as amended,
shall read as follows:
"6. The salary period covered by this agreement shall be retro-active to October 1,
2006, or the beginning of Fiscal Year 2006-2007. This Agreement shall be in effect
from the date it is recorded in the Official Records of Duval County, until September 30,
2009."
SAVE AND EXCEPT, as expressly amended, in this instrument, the provisions,
terms and conditions of said Agreement shall remain unchangesd and shall continue in
full force and effect.
[Remainder of page intentionally left blank. Signature page follows immediately.]
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AGENDA ITEM#4E
JANUARY 22,2007
IN WITNESS WHEREOF, the City of Jacksonville, by and through its respective
authorized representatives has caused this Agreement to be executed on the day and
year first above written.
ATTEST: CITY OF JACKSONVILLE
By: By:
Neill W. McArthur, Jr. John Peyton, Mayor
Corporation Secretary
STATE OF FLORIDA )
)ss.
COUNTY OF DUVAL)
The foregoing instrument was acknowledged before me this day of
, 2007, by John Peyton and Neill W. McArthur, Jr., the Mayor and
Corporation Secretary respectively, of the City of Jacksonville, a municipal corporation
in Duval County, Florida.
Such persons: (notary must check applicable box)
❑ are personally known to me; or
O produced a current driver's license as identification; or
❑ produced as identification
(Sign)
(Print)
NOTARY PUBLIC
My Commission expires:
(NOTARIAL SEAL)
In compliance with the Ordinance Code of the City of Jacksonville, I do hereby certify
that there is an unexpended, unencumbered and un impounded balance in the
appropriation to cover the foregoing Agreement and that provision has been made for
the payment of the monies provided therein to be paid.
Director of Administration and Finance
City Contract Number:
Form Approved:
Office of General Counsel
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AGENDA ITEM#4E
JANUARY 22,2007
IN WITNESS WHEREOF, the City of Atlantic Beach, by and through its
respective authorized representatives has caused this Agreement to be executed on
the day and year first above written.
ATTEST: CITY OF ATLANTIC BEACH
By: By:
Donna Bussey, City Clerk Donald Wolfson, Mayor
800 Seminole Road 800 Seminole Road
Atlantic Beach, FL 32233 Atlantic Beach, FL 32233
STATE OF FLORIDA )
)ss.
COUNTY OF DUVAL)
The foregoing instrument was acknowledged before me this day of
, 2007, by Donald Wolfson and Donna Bussey, the Mayor and the City
Clerk respectively, of the City of Atlantic Beach, a municipal corporation in Duval
County, Florida.
Such persons: (notary must check applicable box)
❑ are personally known to me; or
❑ produced a current driver's license as identification; or
❑ produced as identification
(Sign)
(Print)
NOTARY PUBLIC
My Commission expires:
(NOTARIAL SEAL)
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