911 Interlocal Agreement 01-19-05 v I
AGENDA ITEM#4D
FEBRUARY 13,2006
STAFF REPORT
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
AGENDA ITEM: E911 Contract with Jacksonville
DATE: January 19, 2005
SUBMITTED BY: David E. Thompson, Chief of Police/DPS
BACKGROUND: Duval County collects a user fee on all telephone lines in the county
to offset the expenses of providing E911 services. Jacksonville
purchases the E911 emergency equipment for the answering stations
including the three beach cities.
Each year,Jacksonville reimburses the cities of Atlantic Beach,
Neptune Beach, and Jacksonville Beach 30%of their personnel costs
for Emergency Communication Operators. We have agreed on a
reimbursement of the expenses for emergency communications based
on 30%of the calls attributed to E911. On a quarterly basis,the cities
provide documentation of their emergency communications expenses
including salary, benefits,and training. Jacksonville reimburses 30%
of the costs.
The actual numbers in the attached paperwork are "not to exceed"
figures, provided by each of the beach cities. These numbers are
typically provided by the cities, and the numbers are inflated to assure
that they will cover the reimbursements over the next year. Although
Neptune Beach has a higher maximum distribution amount than
Atlantic Beach, it does not mean that Neptune Beach will receive
more money than Atlantic Beach. The actual reimbursement is based
on the actual expenses incurred by each city.
BUDGET: This will provide revenue to the City of Atlantic Beach, not to exceed
$87,222,to reimburse 911 Emergency Communications expenses in
the Department of Public Safety.
RECOMMENDATIONS: Staff recommends the approval of the Interlocal Agreement for the
distribution of 9-1-1 funds including the authorization for the Mayor
to sign the paperwork.
ATTACHMENTS: Memo from Pat Welte, 9-1-1 Coordinator, Duval County
Interlocal Agreement from City of Jacksonville with signature pages
REVIEWED BY CITY MANAGER:
AGEND ITEM NUMBER:
AGENDA ITEM#4D
FEBRUARY 13,2006
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9_1-1 DispATCH
DUVAL COUNTY 9-1-1 EMERGENCY TELEPHONE SYSTEM
Date: January 13, 2006
To: Donna Bussey, City Clerk, Atlantic Beach
Lisa Volpe, City Clerk, Neptune Beach •
Heidi Reagan, City Clerk, Jacksonville Beach
Lula Hill, City Clerk, Baldwin
From: Patricia Welte, 9-1-1 Coordinator, Duval County
Re: 9-1-1 Salary Reimbursements - FY 2005-2006
Please sign the attached Inter-Local Agreements for call-taker salary reimbursement.
The maximum distribution amounts set aside for salary reimbursement are listed below:
Atlantic Beach $ 87,222
Jacksonville Beach $133,715
Neptune Beach $122,818
Baldwin $ 31,103
These are the maximum amounts budgeted to reimburse your agencies for call taker salaries.
The maximum amount calculations are based upon the previous years actual salary expenses,
staffing and salary information provided to me by your police department. These calculations
include a 6% increase over the actual agency expenditures for the 2000-2001 Fiscal Year.
Florida Statute 365.171 permits each county to utilize 911 revenues to reimburse the costs of
call taker salaries for time spent answering and transferring 911 calls. It also permits 911
funds to be utilized for call taker training and other associated expenses. The formula Duval
County has chosen to use for reimbursement is 30% of each call taker's salary, plus 30 % of
that figure for training and associated expenses. Communications Supervisor salaries are also
included in these calculations and distributions.
Please contact me at 630-2317 if I can be of further assistance.
Thank you for your cooperation.
AGENDA ITEM#4D
FEBRUARY 13,2006
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9-1-1
I DUVAL COUNTY 9-1-1 EMERGENCY TELEPHONE SYSTEM
Date: January 11, 2006
To: Donna Bussey, City Clerk, Atlantic Beach
Lisa Volpe, City Clerk, Neptune Beach
Heidi Reagan, City Clerk, Jacksonville Beach
L. Hill, City Clerk, Baldwin
From: Patricia Welte, 9-1-1 Coordinator, Duval County
Re: 9-1-1 Inter-Local Agreement — FY 2005-2006
This Inter-local Agreement provides for the sharing of the 9-1-1 User Fee funds to pay for a
portion of the salaries, training expenses and benefits of your call-takers for the portion of their
time spent answering and transferring 9-1-1 calls.
This year, we have done separate agreements for each municipality, so please return the
documents to Pat Welte as soon as they are signed by your city.
5 Execution Copies — to be signed and stamped by your municipality.
Return to Pat Welte (call 630-2317 for pickup)
An executed copy will be returned to you.
Please contact me at 630-2317 if I can be of further assistance.
Thank you for all your help.
AGENDA ITEM#4D
FEBRUARY 13,2006
Prepared by and Return to:
Neill W.McArthur,Jr.
Office of General Counsel
117 West Duval Street,Suite 480
Jacksonville,Florida 32202
•
INTERLOCAL AGREEMENT
THIS INTERLOCAL AGREEMENT (hereinafter referred to as the "Agreement")
is made and entered into as of this day of , 2006, by and
among the below listed parties for the purpose of creating a distribution formula for
dividing the proceeds collected via the 9-1-1 User Fee to be used to pay a portion of
the salaries and related expenses for 9-1-1 Call Takers for that portion of their time
spent answering and handling 9-1-1 calls under the provisions of Section 365.171,
Florida Statutes, as authorized to be imposed by the governing body of Duval County
(hereinafter referred to as the "Project"). The parties to this Agreement are:
THE CITY OF JACKSONVILLE, FLORIDA, a consolidated municipal/county
government, making the General Services District (hereinafter referred to as
"JACKSONVILLE"); and
THE CITY OF ATLANTIC BEACH, FLORIDA, a municipal corporation, within
the General Services District (hereinafter referred to as "ATLANTIC BEACH");
WITNESSETH:
WHEREAS, the parties have entered into dialogue with respect to the Project;
and
AGENDA ITEM#4D
FEBRUARY 13,2006
WHEREAS, the Council of JACKSONVILLE acting as the governing body of
Duval County, Florida has maintained the 9-1-1 User Fee at $.44 per month for the
present fiscal year 2005-2006 and has authorized the fees collected to be used to fund
an Interlocal Agreement wherein ATLANTIC BEACH will receive its pro rata share to be
used for lawful purpose; and
WHEREAS, the parties hereto are entering into this Interlocal Agreement
pursuant to and in compliance with the provisions of Section 365.171, Florida Statutes;
now therefore
IN CONSIDERATION of the mutual promises and covenants herein contained
and for other good and valuable consideration, the parties agree as follows:
1. The above stated recitals are true and correct and, by this reference are
incorporated herein and are made a part hereof.
2. ATLANTIC BEACH shall receive a distribution proportion of the 9-1-1 User Fee
calculated by taking the total Call-Takers actual salary expenditures from ATLANTIC
BEACH, multiplying that amount by 30% (based on call volume data provided by each
PSAP agency) and adding 30% for benefits and training. The Sheriffs Office may also
include other factors such as changes in the 9-1-1 call volume data, percentage and
inflationary increases, and the impact of wireless calls on each agency to determine the
distribution amount. The maximum amount to be distributed, by JACKSONVILLE, as a
result of this calculation for ATLANTIC BEACH for Fiscal Year 2005-2006 is EIGHTY-
SEVEN THOUSAND TWO HUNDRED TWENTY-TWO AND 00/100 DOLLARS
($87,222.00).
2.1. The distribution portion (salary reimbursement) amount shall be remitted
to the respective City Manager or Finance Director or his/her designee on a quarterly
basis when the appropriate documentation has been submitted to the County 911
Coordinator.
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AGENDA ITEM#4D
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FEBRUARY 13,2006
8. JACKSONVILLE will record this Agreement in the Official Records of Duval
County, as required by Section 163.01(11), Florida Statutes.
The remainder of this page is intentionally left blank.
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AGENDA ITEM#4D
FEBRUARY 13,2006
2.2. In each succeeding fiscal year, the Sheriffs Budget Office and the 911
Coordinator shall calculate the maximum distribution proportion amount to be
distributed to ATLANTIC BEACH, by increasing the prior years actual salary
amount by the appropriate escalation factors, which shall not exceed more than
8% of the prior years actual amount. The 9-1-1 Coordinator shall notify
ATLANTIC BEACH of the maximum distribution proportion in the first quarter of
the new fiscal year.
2.3. The current 9-1-1 User Fee of $.44 shall remain firm for the term of this
agreement, unless it is revised by action of the Council of the City of
Jacksonville. In the event of such revision, this Agreement will be amended, by
written instrument, to reflect and memorialize such legislative User Fee revision.
3. The 9-1-1 User Fees collected and distributed as provided herein shall be
utilized only for calltaker salaries and associated expenses, as provided for in
Section 365.171, (13) Florida Statutes.
4. ATLANTIC BEACH, by accepting funds hereby agrees to provide an audit or
accounting of such funds and how they were expended in accordance with
Section 11.45, Florida Statutes.
5. ATLANTIC BEACH hereby acknowledges full payment and performance under
all prior agreements on this subject and hereby waives any rights to assert any
claim for failure of performance in prior years.
6. The salary period covered by this agreement shall be retro-active to October 1,
2005, or the beginning of Fiscal Year 2005-2006. This Agreement shall be in
effect from the date it is recorded in the Official Records of Duval County, until
September 30, 2009.
7. This Agreement may be terminated by either of the parties upon 90 days prior
written notice of such termination to the other parties to this Agreement.
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AGENDA ITEM#4D
FEBRUARY 13,2006
IN WITNESS WHEREOF, the City of Jacksonville, by and through its respective
authorized representatives has caused this Agreement to be executed on the day and
year first above written.
ATTEST: CITY OF JACKSONVILLE
By: By:
Neill W. McArthur, Jr. John Peyton, Mayor
Corporation Secretary
STATE OF FLORIDA )
)ss.
COUNTY OF DUVAL)
The foregoing instrument was acknowledged before me this day of
, 2006, by John Peyton and Neill W. McArthur, Jr., the Mayor and
Corporation Secretary respectively, of the City of Jacksonville, a municipal corporation
in Duval County, Florida.
Such persons: (notary must check applicable box)
❑ are personally known to me; or
❑ produced a current driver's license as identification; or
❑ produced as identification
(Sign)
(Print)
NOTARY PUBLIC
My Commission expires:
(NOTARIAL SEAL)
In compliance with the Ordinance Code of the City of Jacksonville, I do hereby certify
that there is an unexpended, unencumbered and un impounded balance in the
appropriation to cover the foregoing Agreement and that provision has been made for
the payment of the monies provided therein to be paid.
Director of Administration and Finance
City Contract Number:
Form Approved:
Office of General Counsel
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AGENDA ITEM#4D
FEBRUARY 13,2006
IN WITNESS WHEREOF, the City of Atlantic Beach, by and through its
respective authorized representatives has caused this Agreement to be executed on
the day and year first above written.
ATTEST: CITY OF ATLANTIC BEACH
By: By:
Donna Bussey, City Clerk Donald Wolfson, Mayor
800 Seminole Road 800 Seminole Road
Atlantic Beach, FL 32233 Atlantic Beach, FL 32233
STATE OF FLORIDA )
)ss.
COUNTY OF DUVAL)
The foregoing instrument was acknowledged before me this day of
, 2006, by Donald Wolfson and Donna Bussey, therespectively, of the
City of Atlantic Beach, a municipal corporation in Duval County, Florida.
Such persons: (notary must check applicable box)
are personally known to me; or
❑ produced a current _ driver's license as identification; or
E produced as identification
(Sign)
(Print)
NOTARY PUBLIC
My Commission expires:
(NOTARIAL SEAL)
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