Staff Report COAB City Comission Metting 911 Contract Agenda Item 02-14-05 v February 14. 2005 REGULAR COMMISSION MEETING Page c,
Motion: To authorize the Mayor and City Manager to execute
Interlocal Agreement with the City of Jacksonville relative to the
collection and distribution of 9-1-1 user fees
Commissioner Waters asked how this item would generate revenue for the
City. Public Safety Director, Chief David Thompson explained that every
county citizen pays a 9-1-1 surcharge on their phone bill. Commissioner
Simmons inquired if cell phone users also pay the surcharge. Chief
Thompson confirmed that cell phone users pay charges which are allocated
to 9-1-1 services.
Moved by Parsons, seconded by Beaver
Votes:
Aye: 5—Beaver, Parsons, Simmons, Waters, Meserve
Nay: 0
MOTION CARRIED
•
B. Proposed Changes to City Code, Chapter 22, Utilities-Fire Line
Metering and Charges (City Manager)
City Manager Hanson provided background information on the item and
explained that putting a check on the fire lines would enable the City to
detect and prevent leaks in these lines. Mr. Hanson noted that the proposal
would be consistent with other cities' methods for metering fire lines. City
Manager Hanson indicated that the proposed changes would also enable the
City to keep better track of water usage on the fire lines.
Commissioner Waters questioned if the changes would generate more
money. City Manager responded and indicated that it would be a minimal
increase in revenue. There was no further discussion and Mayor Meserve
requested that the proposed changes be drafted and brought back for
discussion.
C. Approve funding in the amount of$9,600 for IT consulting
services (City Manager)
Motion: To approve funding in the amount of 59,600 for IT consulting
services
City Manager Hanson called on Public Safety Chief David Thompson to
discuss the issue. Chief Thompson gave the background on the HTE
software and the IBM AS400 system currently being used by the City. He
explained that the current systems have reached their technological
maximum capacities and, due to this fact, cannot be added to or supported
by the companies. Chief Thompson indicated that, due to the scope of the
project and the security issues involved, the project could not be completed
in-house, as originally planned. He stated that the City has identified
AGENDA ITEM#8A
FEBRUARY 14,2005
STAFF REPORT
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
AGENDA ITEM: E911 Contract with Jacksonville
DATE: November 24, 2004
SUBMITTED BY: David E. Thompson, Chief of Police/DPS
BACKGROUND: Duval County collects a user fee on all telephone lines in the county
to offset the expenses of providing E911 services. Jacksonville
purchases the E911 emergency equipment for the answering stations
including the three beach cities.
Each year,Jacksonville reimburses the cities of Atlantic Beach,
Neptune Beach, and Jacksonville Beach 30%of their personnel costs
for Emergency Communication Operators. We have agreed on a
reimbursement of the expenses for emergency communications based
on 30%of the calls attributed to E911. On a quarterly basis, the cities
provide documentation of their emergency communications expenses
including salary,benefits,and training. Jacksonville reimburses 30%
of the costs.
The actual numbers in the attached paperwork are "not to exceed"
figures,provided by each of the beach cities. These numbers are
typically provided by the cities, and the numbers are inflated to assure
that they will cover the reimbursements over the next year. Although
Neptune Beach has a higher maximum distribution amount than
Atlantic Beach, it does not mean that Neptune Beach will receive
more money than Atlantic Beach. The actual reimbursement is based
on the actual expenses incurred by each city.
BUDGET: The net effect of this contract is that it will provide up to$76,281 in
revenue to the City of Atlantic Beach over the next year,with a
maximum increase of 8%per year through the year 2009.
RECOMMENDATIONS: Staff recommends the approval of the Inter-Local Agreement for the
Distribution of 9-1-1 Funds for Call-Taker Salaries, including the
authorization for the Mayor to sign the paperwork.
ATTACHMENTS: Letter from Pat Welte, 9-1-1 Coordinator, Duval County
Resolution 2004-1315 from City of Jacksonville with signature pages
REVIEWED BY CITY MANAGER:
AGENDA I M NUMBER:
AGENDA ITEM#8A
FEBRUARY 14,2005
eao
v
9-1-1
DUVAL COUNTY 9-1-1 EMERGENCY TELEPHONE SYSTEM
Date: January 31, 2005
To: Chief Dave Thompson, Atlantic Beach PD
Chief William Brandt, Neptune Beach PD
Chief Bruce Thomason, Jacksonville Beach PD
Chief Guy Turcotte, Baldwin PD
From: Patricia Welte, 9-1-1 Coordinator, Duval Coun4_
Re: 9-1-1 Inter-Local Agreement — FY 2004-2005
I am enclosing a courtesy copy of the 911 Inter-Local Agreement 2004-1315-A for Call-taker
salary reimbursement, which has been approved by the Jacksonville City Council.
A copy has been provided to your City Clerk, and the execution copies are being processed,
starting with the City of Jacksonville Beach.
The document has been modified to cover a five-year period, with a maximum increase of 8% per
year. The document includes clauses for modification if your city's salary ranges or staffing levels
change significantly. The dollar amounts indicated are based on staffing and salary information
provided to me by your police department.
Florida Statute 365.171 permits each county to utilize 911 revenues to reimburse the costs of call
taker salaries for time spent answering and transferring 911 calls. It also permits 911 funds to be
utilized for call taker training and other associated expenses. The formula Duval County has
chosen to use for reimbursement is 30% of each call taker's salary, plus 30 % of that figure for
training, benefits and associated expenses.
It is understood that Communications Center personnel may occasionally be utilized for
other duties within your agencies. Please be aware that these salary expenses MUST NOT
be charged against 911 funds. Your signature on the salary reimbursement request
indicates acknowledgement and compliance with the Florida Statutes.
Please contact me at 630-2317 if I can be of further assistance.
Thank you for your cooperation.
mem
111111 501 E. Bay Street, Jacksonville, Florida 32202 • (904) 630-2317 :. �;
AGENDA ITEM#8A
FEBRUARY 14,2005
(e;
9-1-1
1 DUVAL COUNTY 9-1-1 EMERGENCY TELEPHONE SYSTEM
Date: January 31, 2005
To: Donna Bussey, City Clerk, Atlantic Beach
Lisa Volpe, City Clerk, Neptune Beach
Heidi Reagan, City Clerk, Jacksonville Beach
L. Hill, City Clerk, Baldwin
From: Patricia Welte, 9-1-1 Coordinator, Duval Count
Re: 9-1-1 Inter-Local Agreement — FY 2004-2005
This Inter-local Agreement provides for the sharing of the 9- -1 User Fee funds to pay for a
portion of the salaries, training expenses and benefits of your call-takers for the portion of their
time spent answering and transferring 9-1-1 calls.
INSTRUCTIONS:
12 Execution Copies — to be signed and stamped by each municipality in turn.
Starting with Jacksonville Beach - City Council Meeting — February 7th
Forward to Neptune Beach City Council Meeting — February 7th
Forward to Atlantic Beach City Council Meeting — February 14th
Return to Pat Welte (call 630-2317 for pickup)
Pat will deliver to Baldwin City Clerk
Return to Pat Welte (call 630-2317 for pickup)
Please contact me at 630-2317 if I can be of further assistance.
An executed copy will be returned to you after all copies have been signed.
Thank you for all your help.
balsa
OW
Ill/IF
I/IF 501 E. Bay Street, Jacksonville, Florida 32202 • (904) 630-2317
AGENDA ITEM#8A
• FEBRUARY 14,2005 Amended 1/11/05
1 Introduced by the Council President at the request of the Sheriff :
2
3
4 RESOLUTION 2004-1315-A
5 A RESOLUTION AUTHORIZING THE MAYOR AND THE
6 CORPORATION SECRETARY TO EXECUTE AN INTERLOCAL
7 AGREEMENT WITH THE BEACHES AND BALDWIN TO
8 FORMULATE AND CONFIRM A DISTRIBUTION FORMULA
9 FOR DIVIDING THE PROCEEDS COLLECTED VIA THE 9-
10 1-1 USER FEE TO BE USED FOR SALARY RELIEF FOR
11 A TERM FROM OCTOBER 1, 2004 THROUGH SEPTEMBER
12 30, 2009; PROVIDING AN EFFECTIVE DATE.
13
14 BE IT RESOLVED by the Council of the City of Jacksonville:
15 Section 1. Interlocal Agreement Approved. The Mayor and
16 Corporation Secretary are hereby authorized to execute an
-7 Interlocal Agreement with the Beaches and Baldwin to establish an
18 appropriate distribution formula for dividing the proceeds of the
19 9-1-1 User Fee, for salary relief, for a term from October 1, 2004
20 through September 30, 2009. A copy of the Interlocal Agreement, in
21 substantially the form and content to be executed, is attached
22 hereto as Revised Exhibit 1.
23 Section 2. Effective Date. This resolution shall
24 become effective upon signature by the Mayor or upon becoming
25 effective without the Mayor' s signature.
26 Form Approved:
27 �, . At ,_ � .,
28 Of • At General Counsel
29 Legislation Prepared By: Steven E. Rohan
0 11/1/04 G:\shared\LEGIS.CC\2004\res\11.1-911 Fee.doc
AGENDA ITEM#8A
FEBRUARY 14,2005
INTERLOCAL AGREEMENT
WHEREAS, the parties hereto are the City of Jacksonville Beach, the City of
Atlantic Beach, the City of Neptune Beach, City of Baldwin, hereinafter referred to
as the "Cities" and the City of Jacksonville; and
WHEREAS, the parties have entered into dialogue pursuant to creating a
distribution formula for dividing the proceeds collected via the 9-1-1 User Fee to be
used to pay a portion of the salaries and related expenses for 9-1-1 Call Takers for that
portion of their time spent answering and handling 9-1-1 calls under the provisions of
Section 365.171, Florida Statutes, as authorized to be imposed by the governing body
of Duval County; and
WHEREAS, the Council of the City of Jacksonville acting as the governing body
of Duval County, Florida has maintained the 9-1-1. User Fee at $.44 per month for the
present fiscal year 2004-2005 and has authorized the fees collected to be used to fund
an Interlocal Agreement wherein the Cities will receive their pro rata share to be used
for lawful purpose; and
WHEREAS, the parties hereto are entering into this Interlocal Agreement
pursuant to and in compliance with the provisions of Section 365.171, Florida Statutes,
NOW THEREFORE, it is agreed:
1. Each of the parties hereto shall receive a distribution proportion of the 9-1-1 User
Fee calculated by taking the total Call-Takers actual salary expenditures from
each party, multiplying that amount by 30% (based on call volume data provided
by each PSAP agency) and adding 30% for benefits and training. The Sheriff's
Office may also include other factors such as changes in the,9-1-1 call volume
data, percentage and inflationary increases, and the impact of wireless calls on
each agency to determine the distribution amount.
Page 1 of 5
Revised Exhibit 1
Page 1 of 5
AGENDA ITEM#8A
FEBRUARY 14,2005
The maximum amount to be distributed as a result of this calculation for Fiscal
Year 2004-2005 is as follows:
Neptune Beach $103,277
Atlantic Beach $ 76,281
Jacksonville Beach $132,084
Baldwin $41,280
A. The distribution portion (salary reimbursement) amount shall be remitted
to the respective City Manager or Finance Director or his/her designee on
a quarterly basis when the appropriate documentation has been submitted
to the County 911 Coordinator.
B. In each succeeding fiscal year, the Sheriffs Budget Office and the 911
Coordinator shall calculate the maximum distribution proportion amount to
be distributed to the four participating Cities by increasing the prior years
actual salary amount by the appropriate escalation factors, which shall
not exceed more than 8% of the prior years actual amount. The 9-1-1
Coordinator shall notify each City of the maximum distribution proportion
in the first quarter of the new fiscal year.
2. The 9-1-1 User Fees collected and distributed as provided herein shall be
utilized only for calltaker salaries and associated expenses, as provided for in
Section 365.171, (13) Florida Statutes.
3. Each party accepting funds hereby agrees to provide an audit or accounting of
such funds and how they were expended in accordance with Section 11.45,
Florida Statutes.
Page 2 of 5
Revised Exhibit 1
Page 2 of 5
Executed as of the dates indicated herein below by the parties hereto.
ATTEST: CITY OF JACKSONVILLE
By: By:
Corporation Secretary John Peyton, Mayor
Date:
ATTEST: CITY OF JACKSONVILLE BEACH
By:
Its Mayor
By:
'Its City Manager
Date:
ATTEST: CITY OF ATLANTIC BEACH
By:
Its Mayor
Date:
ATTEST: CITY OF NEPTUNE BEACH
By:
Its Mayor
Date:
Page 4 of 5
Revised Exhibit 1
Page 4 of 5
AGENDA ITEM #8A
•
FEBRUARY 14,2005
ATTEST: CITY OF BALDWIN
By:
Its Mayor
Date:
Form Approved:
Assistant Counsel
G:lshared\LEGIS.CC\2004\20041315 Interlocal AgreementDOC
Page 5 of 5
Revised Exhibit 1
Page 5 of 5
AGENDA ITEM#8A
• FEBRUARY 14,2005
RESOLUTION 2004-1315-A
CERTIFICATE OF AUTHENTICATION
ADOPTED BY THE COUNCIL
JANUARY 11, 2005
?/ae".4--- (-4"er-bril'i
ELAINE BROWN
COUNCIL PRESIDENT
A rrr sT: JAN 2 5 2005
APPROVED:
/NW- g^e-411.4"-,----
21(fp,Q1,,,t
CHERYL L.BROWN
COUNCIL SECRETARY JOHN P TON,MAYOR
,'.3CIC3
4.
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