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Memorandum Requesting Contract with COAB v Equal Opportunity Employer v DEPARTMENT OF PUBLIC WORKS Engineering Division O ✓�OKSONVO' March 6, 2000 MEMORANDUM TO: Richard Mullaney • General Counsel 11\irkA THRU: Sam E. Mousa, P. E. ki �'KI Deputy Chief Administrativ 0 er/ Director of Public Works FROM: E. T. Hall, P. E., Chief / EngineeringDivision Chief -(- � \ SUBJECT: SHERRY DRIVE �qR Contract with the City of Atlantic Beach U4,u Enclosed is a Request for Legal Services for the preparation of a contract betw the City of Jacksonville (COJ) and the City of Atlantic Beach (CAB) as provided for attached Ordinance 2000-77-E. The subject contract should allow for the advance payment of the $225,000 and the requirement that the CAB provide documentation and certification to the COJ Engineering Division as to how these funds were utilized. There also needs to be a stipulation in the contract that this payment of $225,000 by COJ to CAB for the reconstruction of Sherry Drive satisfies all past, present and future obligations of the COJ for this work persuant to the Interlocal Agreement. ETH:ddh Attachments: Request for Legal Services Ordinance 2000-77-E xc: Bob Kosoy, City of Atlantic Beach David D. Hahn, P. E., Manager, Construction Management Section • • Mix 111111 AREA CODE 904/630-1363/220 E.BAY STREET/JACKSONVILLE,FLORIDA 32202 I REQUEST FOR LEGAL SERVICES I TO: The Office of General Counsel Telephone 904-630-1700 117 West Duval Street, Suite 480, Jacksonville FL 3 202 FAX 904-630-1731 CLIENT: Name Sam E. Mousa, �,� . ,, Title Deputy Chief Administra lye icer/Director of Public Works ‘N, Dept Public Works \ Division Engineering A. The Office of General Counsel is,requested to provide legal assistance as detailed in this request and supporting documents. Give.brief description: Draft a contract in line with the attached Ordinance and with the provisions outlined in the transmittal letter to Richard Mullaney. B. Is a specific attorney already involved? No ❑ Yes ® Name Cheryl R. Peek C. Date submitted: March 7, 2000 Completion is requested by (date): ASAP D. For more information or discussion, contact: 441 Name David D. Hahn Title Manager, Construction Management Section Telephone 630-4733 FAX 630-1126 Email hahn coi.net E. Bill to agency (name, address) Engineering Division Bill to account number (index code) PWEN011AD (For use by Office of General Counsel only) CLIENT ID MATTER NO. WORK DESCRIPTION: 50 spaces available for adversary party and key phrases NOTES CATEGORY CODE ATTORNEY(S) Primary Secondary Dept. Head OUTCOME INDEX CODE: DATE OPENED: DATE CLOSED: CLOSING BOX NO. 1/14/2000 G:\SHARED\BILLING\LEGAL.REQ Amended 2/22/00 1 Introduced by the Council President and Council Member Holland at 2 the request of the Mayor: RFC ��s ti 6 3 �� 5 ORDINANCE 2000-77-E Public Works Depai ineni ENG!NEE;;I;J; Di'/ISI').! 6 AN ORDINANCE APPROPRIATING $225, 000 FROM 7 BUDGET STABILIZATION TO ATLANTIC BEACH UPON 8 THE SATISFACTION OF . CERTAIN CONDITIONS 9 PRECEDENT TO SUPPORT SHERRY DRIVE; AUTHORIZING 10 AND DIRECTING THE MAYOR AND CORPORATION 11 SECRETARY TO ENTER INTO A CONTRACT WITH THE 12 CITY OF ATLANTIC BEACH TO ACCOMPLISH SHERRY 13 DRIVE IMPROVEMENTS AND TO PROVIDE CERTAIN 14 ACCOUNTING, REPORT, ADMINISTRATIVE AND OTHER 15 REQUIREMENTS; PROVIDING AN EFFECTIVE DATE. 16 17 18 BE IT ORDAINED by the Council of the City of Jacksonville: 19 Section 1 . For the 1999-2000 fiscal year, within the 20 City' s budget, there are hereby appropriated the indicated sum(s) 21 from the account (s) listed in subsection (a) to the account (s) 22 listed in subsection (b) : 23 (B.T. 86, attached hereto and made a part _ hereof. ) 24 (a) Appropriated from: 25 See BT 86, attached hereto $225, 000 26 (b) Appropriated to: 27 See BT 86, attached hereto $225, 000 28 (c) The purpose of this appropriation is to provide funds to 29 Atlantic Beach to support Sherry Drive . These funds will not be 30 available until the assets of the Firefighter Pension Fund from 31 Atlantic Beach have been transferred to the City of Jacksonville . Amended 2/22/00 1 Section 2 . The Mayor and Corporation Secretary are hereby 2 directed and authorized to execute a contract with the City of 3 Atlantic Beach ("Atlantic Beach" ) for use of the appropriated funds 4 in the improvements of Sherry Drive. Atlantic Beach is directed to 5 provide the City with a full accounting of the use of the funds for 6 the improvements to Sherry Drive (including a copy of all invoices 7 and checks) . The Mayor is directed to appoint the appropriate City 8 department to insure proper expenditure of public funds for Sherry 9 Drive improvements and compliance to the contract, and all 10 appropriate laws, and to report to the City Council at the 11 completion of the improvements. The appropriate City department is 12 directed to provide oversight to the Sherry Drive improvements to 13 insure that said improvements are completed in accordance with the 14 appropriate City of Jacksonville laws and purchasing code 15 provisions . Atlantic Beach shall return all excess funds to the 16 City at the completion of the improvements. 17 Section 3. This ordinance shall become effective upon 18 signature by the Mayor or upon becoming effective without the 19 Mayor' s signature . 20 21 Form Approved: 22 23 -/°,* 24 Offi o general Counsel 25 Legislati. Prepared By: Cheryl R. Peek 26 2/23/00 G:\sha -d\LEGIS.CC\2000LEG\ORDS\2000-77-E.doc • - 2 - wouwc 1 uKUINANGt TRANSFER DIRECTIVE REQbEST NUMBER_EL7T" _, A 3: Data Rec'd. Date Fwd. / (-- AAprav4d Disapproved Depar's ent //J7/j0 .0 JJ/ Mayor's Office /i //p116t O _ /,7 Accounting Divisiofig) n / 6 2 V �, ( Budget Division i / ��,��� DATE OF ACTION BY MAYOR JAN 1 0 2004 AP- - s . s / 1 • X77 Transfer From: Fund/Department/Division/Activity: Trust&Agency/Police Fi. Pension Account Title P Amount Project/Pro.Det. Account No. D- -—. )9o7 Grant/Gr.Dot 3X�FG?I1 PF s ,_ Account Title Project/Pro.Det_ Account No. Grant/Gr.Det Cii • Account Title Budget Stabilization Projecl/Pro Det Account No. JXRS011 CCBS-09910 Grant/Gr.Det �D terteee- Transfer To: Fundroepartrnent/Division! Activtty: Trust & Agency/Police & Fire Pension Account Title ia. Amount ProjectfPro.Det. 4ccount No. GranUGr.Det. Account Title Aid to Other Gov's Project/Pro.Del Account No. JXIL011 ABSD-08101 Grant/Gr.Det $225,000 Account Title Project/Pro.Det Account No. Grant/Gr.Det. Account Title Project/Pro.Det Account No. Grant/Gr.Get. PURPOSE: Provide funds to Atlantic Beach to support Sherry Drive. APPROVED BY; --- .L:3, )( lie/7-le-iLzrL /'4-���2� �. // MAYOR'S BUDGET L- 4 .7 i_ r/� ., f= tc-, .•,/-tr� ,� ' j,.:1 (. �z. REVIEW COMMITTEE "7.1.9 A__ CL C.t:� c iJ16 e ���c-C.� aQ -2 t rc`� JAN 1 2000 •7< r. Z� 7.�� Z7- 4-72- - i: 7. . ! DATE: e-i lc l <! •L L" /114- . ,-r1 -Q/c:C'e7--1--c2; . DIVISION CHIEF (24 // / DACE INMATED //37/2-2)(;(1 ORDINANCE 2000-77-E CERTIFICATE OF AUTHENTICATION ENACTED BY THE COUNCIL FEBRUARY 22, 2000 iairu A) "tEt,L GINGER SOUD COUNCIL PRESIDENT A11EST: FEB 2 8 2000 APPROVED: KATHLEEN A. ROBERTS ASST. COUNCIL SECRETARY JOHN A. DE .I EY, MA<7OR • 4 ' . uiv.,.