Memorandum Requesting Contract with COAB v Equal Opportunity Employer v
DEPARTMENT OF PUBLIC WORKS
Engineering Division
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March 6, 2000
MEMORANDUM
TO: Richard Mullaney
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General Counsel
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THRU: Sam E. Mousa, P. E. ki
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Deputy Chief Administrativ 0 er/
Director of Public Works
FROM: E. T. Hall, P. E., Chief /
EngineeringDivision Chief -(-
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SUBJECT: SHERRY DRIVE �qR
Contract with the City of Atlantic Beach
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Enclosed is a Request for Legal Services for the preparation of a contract betw
the City of Jacksonville (COJ) and the City of Atlantic Beach (CAB) as provided for
attached Ordinance 2000-77-E.
The subject contract should allow for the advance payment of the $225,000 and the
requirement that the CAB provide documentation and certification to the COJ
Engineering Division as to how these funds were utilized. There also needs to be a
stipulation in the contract that this payment of $225,000 by COJ to CAB for the
reconstruction of Sherry Drive satisfies all past, present and future obligations of the
COJ for this work persuant to the Interlocal Agreement.
ETH:ddh
Attachments: Request for Legal Services
Ordinance 2000-77-E
xc: Bob Kosoy, City of Atlantic Beach
David D. Hahn, P. E., Manager, Construction Management Section
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111111 AREA CODE 904/630-1363/220 E.BAY STREET/JACKSONVILLE,FLORIDA 32202
I REQUEST FOR LEGAL SERVICES I
TO: The Office of General Counsel Telephone 904-630-1700
117 West Duval Street, Suite 480, Jacksonville FL 3 202 FAX 904-630-1731
CLIENT: Name Sam E. Mousa, �,� . ,,
Title Deputy Chief Administra lye icer/Director of Public Works
‘N, Dept Public Works
\ Division Engineering
A. The Office of General Counsel is,requested to provide legal assistance as detailed in
this request and supporting documents. Give.brief description: Draft a contract in line
with the attached Ordinance and with the provisions outlined in the transmittal letter to Richard
Mullaney.
B. Is a specific attorney already involved? No ❑ Yes ® Name Cheryl R. Peek
C. Date submitted: March 7, 2000 Completion is requested by (date): ASAP
D. For more information or discussion, contact:
441 Name David D. Hahn
Title Manager, Construction Management Section
Telephone 630-4733 FAX 630-1126 Email hahn coi.net
E. Bill to agency (name, address) Engineering Division
Bill to account number (index code) PWEN011AD
(For use by Office of General Counsel only)
CLIENT ID MATTER NO.
WORK DESCRIPTION: 50 spaces available for adversary party and key phrases
NOTES
CATEGORY CODE ATTORNEY(S) Primary
Secondary
Dept. Head
OUTCOME
INDEX CODE: DATE OPENED:
DATE CLOSED: CLOSING BOX NO.
1/14/2000 G:\SHARED\BILLING\LEGAL.REQ
Amended 2/22/00
1 Introduced by the Council President and Council Member Holland at
2 the request of the Mayor: RFC ��s ti
6
3 ��
5 ORDINANCE 2000-77-E Public Works Depai ineni
ENG!NEE;;I;J; Di'/ISI').!
6 AN ORDINANCE APPROPRIATING $225, 000 FROM
7 BUDGET STABILIZATION TO ATLANTIC BEACH UPON
8 THE SATISFACTION OF . CERTAIN CONDITIONS
9 PRECEDENT TO SUPPORT SHERRY DRIVE; AUTHORIZING
10 AND DIRECTING THE MAYOR AND CORPORATION
11 SECRETARY TO ENTER INTO A CONTRACT WITH THE
12 CITY OF ATLANTIC BEACH TO ACCOMPLISH SHERRY
13 DRIVE IMPROVEMENTS AND TO PROVIDE CERTAIN
14 ACCOUNTING, REPORT, ADMINISTRATIVE AND OTHER
15 REQUIREMENTS; PROVIDING AN EFFECTIVE DATE.
16
17
18 BE IT ORDAINED by the Council of the City of Jacksonville:
19 Section 1 . For the 1999-2000 fiscal year, within the
20 City' s budget, there are hereby appropriated the indicated sum(s)
21 from the account (s) listed in subsection (a) to the account (s)
22 listed in subsection (b) :
23 (B.T. 86, attached hereto and made a part
_ hereof. )
24 (a) Appropriated from:
25 See BT 86, attached hereto $225, 000
26 (b) Appropriated to:
27 See BT 86, attached hereto $225, 000
28 (c) The purpose of this appropriation is to provide funds to
29 Atlantic Beach to support Sherry Drive . These funds will not be
30 available until the assets of the Firefighter Pension Fund from
31 Atlantic Beach have been transferred to the City of Jacksonville .
Amended 2/22/00
1 Section 2 . The Mayor and Corporation Secretary are hereby
2 directed and authorized to execute a contract with the City of
3 Atlantic Beach ("Atlantic Beach" ) for use of the appropriated funds
4 in the improvements of Sherry Drive. Atlantic Beach is directed to
5 provide the City with a full accounting of the use of the funds for
6 the improvements to Sherry Drive (including a copy of all invoices
7 and checks) . The Mayor is directed to appoint the appropriate City
8 department to insure proper expenditure of public funds for Sherry
9 Drive improvements and compliance to the contract, and all
10 appropriate laws, and to report to the City Council at the
11 completion of the improvements. The appropriate City department is
12 directed to provide oversight to the Sherry Drive improvements to
13 insure that said improvements are completed in accordance with the
14 appropriate City of Jacksonville laws and purchasing code
15 provisions . Atlantic Beach shall return all excess funds to the
16 City at the completion of the improvements.
17 Section 3. This ordinance shall become effective upon
18 signature by the Mayor or upon becoming effective without the
19 Mayor' s signature .
20
21 Form Approved:
22
23
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24 Offi o general Counsel
25 Legislati. Prepared By: Cheryl R. Peek
26 2/23/00 G:\sha -d\LEGIS.CC\2000LEG\ORDS\2000-77-E.doc
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wouwc 1 uKUINANGt TRANSFER DIRECTIVE REQbEST NUMBER_EL7T" _,
A 3: Data Rec'd. Date Fwd.
/ (--
AAprav4d Disapproved
Depar's ent //J7/j0 .0 JJ/
Mayor's Office /i //p116t O _ /,7
Accounting Divisiofig)
n / 6 2 V �, (
Budget Division i / ��,���
DATE OF ACTION BY MAYOR JAN 1 0 2004
AP- - s . s / 1 •
X77
Transfer From: Fund/Department/Division/Activity: Trust&Agency/Police Fi. Pension
Account Title P Amount
Project/Pro.Det.
Account No. D- -—. )9o7 Grant/Gr.Dot
3X�FG?I1 PF s ,_
Account Title Project/Pro.Det_
Account No. Grant/Gr.Det Cii
•
Account Title Budget Stabilization Projecl/Pro Det
Account No. JXRS011 CCBS-09910 Grant/Gr.Det �D
terteee-
Transfer To: Fundroepartrnent/Division!
Activtty: Trust & Agency/Police & Fire Pension
Account Title ia. Amount
ProjectfPro.Det.
4ccount No. GranUGr.Det.
Account Title Aid to Other Gov's Project/Pro.Del
Account No. JXIL011 ABSD-08101 Grant/Gr.Det
$225,000
Account Title
Project/Pro.Det
Account No. Grant/Gr.Det.
Account Title Project/Pro.Det
Account No.
Grant/Gr.Get.
PURPOSE:
Provide funds to Atlantic Beach to support Sherry Drive. APPROVED BY; ---
.L:3, )( lie/7-le-iLzrL /'4-���2� �. // MAYOR'S BUDGET
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4 .7 i_ r/� ., f= tc-, .•,/-tr� ,� ' j,.:1 (. �z. REVIEW COMMITTEE
"7.1.9 A__ CL C.t:� c iJ16 e ���c-C.� aQ -2 t rc`� JAN 1 2000
•7< r. Z� 7.�� Z7- 4-72- -
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7. . ! DATE:
e-i lc l <! •L L" /114- . ,-r1 -Q/c:C'e7--1--c2; .
DIVISION CHIEF (24 // /
DACE INMATED //37/2-2)(;(1
ORDINANCE 2000-77-E
CERTIFICATE OF AUTHENTICATION
ENACTED BY THE COUNCIL
FEBRUARY 22, 2000
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A) "tEt,L
GINGER SOUD
COUNCIL PRESIDENT
A11EST: FEB 2 8 2000
APPROVED:
KATHLEEN A. ROBERTS
ASST. COUNCIL SECRETARY JOHN A. DE .I EY, MA<7OR
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