COJ Certificate of Insurance 10-15-03 v 1:1/15/2003 13:26 3815954098 INSURANCE TECHW PAGE 06
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Certificate of Insurance � �() v ,Sky
Date: October 15, 2003
Named Insured: City of Jacksonville,FL d/b/a Sea and Sky Spectacular
Company: U.S. Specialty Insurance Co
Policy Number. AS000139232.229
Effective Date: 12:01 AM 10/20/03
Expiration Date: 12:01 AM 10/29/03
Coverages Limits of Liability
A A-Bodily Injury Liability, $ each occurrence
EXcluding Passenger$ $ each occurrence
R
C B- Passenger Bodily Injury Liability each person-
R
A C-Property Damage Liability $ each occurrence
F
T D-Single Limit Bodily Injury and
Property Damage Liability $ each occurrence
including passengers
H F-All Risks While Not in Motion $ $ deductible
U
L G-All Risks While in Motion $ $ deductible
L
Loss.If any,under Coverages F and G Is payabio as interest may appear to the Named Insured and
(Absence of an entry means'no exception')
AIRMEET LIABILITY:
Single Limit Bodily Injury and Property Damage Liability: $5,000,000. Per Occurrence
Additional Insured as Respects this Event: City of Atlantic Beach, FL,only as respects
their interest as co-sponsor of the event
insured hereunder
with whom we agree,if possible,to notify 30 days before data of cancellation if policy should
be cancelled,but the Company shall not be liable In any xray for failure to give such notice.
U.S. Specialty Insurance Company
16415 Addison Road, 9th Floor
Addison,TX 75001 orized Represent rve
/.
REVISED INTERLOCAL AGREEMENT AMONG THE CITY OF JACKSONVILLE, FLORIDA,
THE CITY OF ATLANTIC BEACH, FLORIDA, THE CITY OF JACKSONVILLE BEACH,
FLORIDA, THE CITY OF NEPTUNE BEACH, FLORIDA, AND THE COMMANDER, NAVAL
REGION SOUTHEAST, U.S. NAVY FOR CONDUCT OF THE JACKSONVILLE SEA AND
SKY SPECTACULAR
This REVISED INTERLOCAL AGREEMENT ("Agreement" ) is made and
entered into as of this 1 day of ° , 2003; supercedes the
original Interlocal Agreement among the parties dated March 12, 2001;
and shall be effective upon filing with the Clerk as herein provided,
among:
THE CITY OF JACKSONVILLE, FLORIDA, a consolidated
municipal/county government ("JACKSONVILLE" ) ,
THE CITY OF ATLANTIC BEACH, FLORIDA, a municipal corporation in
the General Services District of Jacksonville ("ATLANTIC BEACH" ) ,
THE CITY OF JACKSONVILLE BEACH, FLORIDA, a municipal corporation
in the General Services District of Jacksonville ("JACKSONVILLE
BEACH" ) ,
THE CITY OF NEPTUNE BEACH, FLORIDA, a municipal corporation in
the General Services District of Jacksonville ("NEPTUNE BEACH" ) ,
and
The COMMANDER, NAVAL REGION SOUTHEAST, U.S . NAVY (CNRSE) .
1 . SUMMARY. -2-
2 . PURPOSE. -2-
3 . RESPONSIBILITIES . -3-
4 . JACKSONVILLE BEACH SEA & SKY SPECTACULAR OCEANFRONT AIRSHOW
COMMITTEE. -6-
5 . TERM OF AGREEMENT. -8-
6 . EFFECTIVE DATE. -8-
7 . TERMINATION. -8-
8 . REPRESENTATIONS AND MODIFICATIONS . -9-
9 . MAXIMUM INDEBTEDNESS. -9-
10 . ENTIRE AGREEMENT. -9-
ATTEST -10-
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IN CONSIDERATION of the mutual covenants contained in this
agreement and for other good and valuable consideration, the legal
sufficiency of which is acknowledged by the parties, the parties agree
as follows:
1. SUMMARY. This interlocal agreement defines the covenants
and responsibilities governing the Jacksonville Sea and Sky
Spectacular (hereinafter sometimes called the "Event" as the context
allows) . It is an extended celebration of city events, U.S. Armed
Service activities, and family entertainment programs to be held in
the Jacksonville area periodically. The primary goals of the Event
are to foster positive community relations and to support military
recruiting efforts . The Jacksonville Sea and Sky Spectacular is
intended to be an annual regional attraction with air show sites
alternating between NAS Jacksonville and the Jacksonville Beach
Oceanfront (this interlocal agreement shall pertain exclusively to
Events held at the Jacksonville Beach Oceanfront) .
2. PURPOSE. This interlocal agreement formally creates a
relationship among the parties for the following purposes:
A. To provide JACKSONVILLE, ATLANTIC BEACH, JACKSONVILLE
BEACH, NEPTUNE BEACH and neighboring beach cities / communities along
with the high concentration of Naval commands and their service
members a celebration that showcases the military' s presence in the
region.
B. To foster positive community relations by:
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1 . Creating an opportunity for long term, mutual
cooperation and commitment between city governments and
area Naval commands to conduct an annual event of regional
attraction at an opportune time of year for the cities and
their business communities .
2 . Supporting Armed Service recruiting by offering
an exciting family entertainment program, which may include
an air show and a demonstration of military capabilities .
3 . RESPONSIBILITIES. The parties shall have the following
responsibilities, which may be supplemented or more specifically
defined as necessary from time to time for the conduct of the Event .
A. JACKSONVILLE:
1 . Special Events Production and Coordination. The
Director of Special Events represents Jacksonville' s
interests and shall provide special events production
expertise and coordination for the Events held at the
Jacksonville Beach Oceanfront . The Director of Special
Events will share in the responsibility for arranging and
conducting the Jacksonville Beach Oceanfront Airshow with
Atlantic Beach, Jacksonville Beach, Neptune Beach and
CNRSE.
2 . Custodian for Sponsorship Funds. The Director of
Special Events will serve as custodian for sponsorship
money and write accounts payable checks using the
sponsorship money raised to support the Jacksonville Beach
Oceanfront Air Show.
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3 . Event Promotion. The City of Jacksonville shall
have the overall responsibility for promoting the
Jacksonville Sea and Sky Spectacular Event as a regional
attraction.
4 . Monetary Contribution. Subject to the maximum
indebtedness of Paragraph 9, herein, the City of
Jacksonville will provide and fund various services
necessary to produce the Sea and Sky Spectacular, which
services shall include, Police, private security, Fire and
Rescue support services, advertising & marketing, JTA
shuttles, Air Show consultant, Air Show acts, sound and
entertainment, VIP area, liability insurance and event
maintenance ("Jacksonville Services" ) . Subject to the
maximum indebtedness of Paragraph 9, herein, the City of
Jacksonville may provide services in addition to the above
listed Jacksonville Service to the extent said additional
services become necessary to produce the Sea and Sky
Spectacular; however, said additional services shall not be
provided or required hereunder unless and until such time
as this Agreement is amended in writing for the inclusion
of the same.
B. ATLANTIC BEACH, JACKSONVILLE BEACH, and NEPTUNE BEACH:
1 . Monetary Contribution. ATLANTIC BEACH,
JACKSONVILLE BEACH, and NEPTUNE BEACH have identified or
obtained, and shall contribute $10, 000 each of sponsorship
money from their city government for a total of $30, 000 for
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the 2003 Jacksonville Beach Oceanfront Airshow, which shall
be part of the Jacksonville Sea and Sky Spectacular. In
addition, all three beach cities will contribute and fund
additional support services as listed below.
2 . Support Services. Within their respective city
limits, and/or as the need may require, ATLANTIC BEACH,
JACKSONVILLE BEACH, and NEPTUNE BEACH will provide and fund
staffing / Police, Fire and Rescue support services for the
Jacksonville Beach Oceanfront Airshow, including, without
limitation, police services, crowd and traffic control,
parking and refuse collection. ATLANTIC BEACH,
JACKSONVILLE BEACH, and NEPTUNE BEACH recognize and
acknowledge that crowd sizes and logistics, as well as
financial considerations, may require joint sharing of
these responsibilities and expenses as matters develop, and
agree to cooperate in good faith to reach equitable sharing
arrangements as they prove to be necessary. Jacksonville
shall provide and fund staffing / Police, Fire and Rescue
support services only to the extent that the circumstances
surrounding the Jacksonville Beach Oceanfront Airshow
require, as determined by Jacksonville, the supplementation
of such services .
3 . Jacksonville Beach Oceanfront Airshow Facility.
Jacksonville Beach shall provide property for the
Jacksonville Beach Oceanfront Airshow. The aforementioned
property shall be sufficiently available for tents, display
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booths, parking, vendors, and other festival requirements
as necessary and approved by the Jacksonville Beach City
Manager and consistent with the City of Jacksonville Beach
Special Events Policies and Code of Ordinances.
4 . Responsibility for Jacksonville Beach Oceanfront
Airshow. Atlantic Beach, Jacksonville Beach and Neptune
Beach City Managers or their designated representatives
share responsibility for arranging and conducting the
Jacksonville Beach Oceanfront Airshow with Jacksonville' s
Director of Special Events and CNRSE, with Jacksonville' s
Director of Special Events having the final or ultimate
decision making authority, subject only to Paragraph
3 (B) (3) , above.
5 . Event Promotion. ATLANTIC BEACH, JACKSONVILLE
BEACH, and NEPTUNE BEACH will have secondary responsibility
and secondary approval authority for promoting the Event as
a regional attraction.
C. Navy / CNRSE
The Commander, Navy Region Southeast, delegates his
authority regarding the Event and agrees as follows :
1 . While, the Commanding Officer, Naval Air Station
Jacksonville, has primary responsibility for the NAS
Jacksonville Airshow, and is charged to conduct the on-base
air show at NAS Jacksonville, the Commanding Officer, Naval
Air Station at Mayport is only charged with support of the
Jacksonville Beach Oceanfront Airshow by staging of static
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display and performing aircraft, and by cooperating with
Jacksonville to arrange and conduct the military
demonstration at the Jacksonville Beach Oceanfront Airshow.
2 . Prohibition Against Use of Funds. In compliance
with federal regulations, fiduciary support raised on base
via Naval Station Morale, Welfare and Recreation Non-
Appropriated Fund activities may not be used to support
external activities .
4. JACKSONVILLE BEACH SEA AND SKY SPECTACULAR OCEANFRONT
AIRSHOW COMMITTEE.
There shall be a Jacksonville Beach Sea and Sky Spectacular
Oceanfront Airshow Committee (The "Jax Beach Air Show Committee")
including representatives of the parties .
a. Membership. JACKSONVILLE, ATLANTIC BEACH,
JACKSONVILLE BEACH, NEPTUNE BEACH, and Commanding Officer,
NS Mayport each shall have membership on the Jacksonville
Beach Sea and Sky Spectacular Oceanfront Airshow Committee.
The Jacksonville Beach Airshow Committee shall advise the
City of Jacksonville on the production of the Jacksonville
Beach Oceanfront Air Show. This includes, but is not
limited to, hiring of sponsorship/advertising companies
and/or air show consultants; provided, however, the
Commanding Officer, NS Mayport, shall have no responsibility
or involvement whatsoever with sponsorship matters .
b. Final Authority. The parties agree that decisions
of Jacksonville' s Director of Special Events, as to
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accounting, expenditures, marketing, staging, logistics,
placement, consultants, contractors, vendors, scheduling,
coordination and all other matters related to and/or
contemplated herein, shall be final, except for: (i) any
decision that may adversely impact the ability of the City
of Jacksonville Beach to Provide normal city services,
including, but not limited to, police, fire and rescue, as
determined by the Jacksonville Beach City Manager; and (ii)
activities occurring on Navy property or involving Navy
equipment or personnel . The parties also agree that only as
to activities occurring on Navy property or involving Navy
equipment or personnel shall the decisions of the CNRSE, as
delegated above, be final . The Committee shall meet to
determine any other rules and procedures that may be
necessary to act as soon as possible. These shall include
decisions, whether certain financial and policy, commitments
and procedures, and shall require majority votes .
c. Funding and Funds Carryover. Jacksonville, and
the Jax Beach Airshow Committee (excluding CO Mayport, as
provided above) will conduct sponsorship campaigns to cover
the costs of the Jacksonville Beach Oceanfront Airshow. In
addition to the funding and sponsorship campaigns, the
parties may elect, but are not obligated, to provide
additional financial support for the Jacksonville Beach
Oceanfront Airshow.
Further, if there is a surplus available on final
funding from the Jacksonville Beach Oceanfront Air Show,
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that surplus shall be held by Jacksonville for available use
in the next scheduled Jacksonville Beach Oceanfront Airshow,
unless the event will not take place the following term or
Jacksonville determines specific other uses for such funds .
5. TERM OF AGREEMENT. This interlocal agreement has a two year
term. It is renewable on a biennial basis from the date of its
signing.
6. EFFECTIVE DATE. Prior to its effectiveness, this Agreement
shall be fully executed by the parties, and filed with the Clerk of
the Circuit Court, in and for Duval County, Florida, by the Office of
General Counsel of the City of Jacksonville, as required by Section
163 . 01 (11) , Florida Statutes .
7 . TERMINATION. Any party may withdraw from this agreement,
with or without cause, upon 30 calendar days written notice provided
to each of the other or remaining parties, via certified mail return
receipt requested to the mailing addresses indicated on the signature
page, hereof. If the remaining parties so desire, they may continue
to prosecute the terms and conditions of this Agreement by formal and
mutual execution of a letter agreement memorializing the same.
8. REPRESENTATIONS AND MODIFICATIONS. No statement,
representation, writing, or agreement made by any party or any party
representative, made prior to executing this agreement, which is not
expressed herein shall be binding. Changes, amendments or revisions
to this Agreement shall not be binding upon the parties, unless the
same is in writing and signed by the parties by their respective
authorized representatives.
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9 . MAXIMUM INDEBTEDNESS . This provision is contained pursuant
to the requirements of Jacksonville Ordinance Code Section 106 .431 and
sets JACKSONVILLE' s maximum indebtedness under this Agreement at
$100, 000 . 00 (One Hundred Thousand Dollars) , which amount does not
include any funding via sponsorships that have been or will be secured
by the City of Jacksonville. As stated in Paragraph 3 (A) (4) , above,
the City of Jacksonville may provide and/or fund services in addition
to the listed Jacksonville Services, but only by written amendment
hereto, and to the extent additional funds become available and are
appropriated for the Event . To the extent this Agreement is amended
in writing in order to increase the Jacksonville Services, said
written amendment shall reflect a corresponding increase in the
maximum indebtedness of this paragraph, if applicable. ATLANTIC
BEACH, JACKSONVILLE BEACH, and NEPTUNE BEACH' s maximum indebtedness
hereunder shall include their respective financial and service
commitments defined in Paragraph 3 (B) (1) and (2) , above.
10. ENTIRE AGREEMENT. This Agreement represents the entire
agreement among the parties for the covenants and their
responsibilities with respect to the Jacksonville Beach Oceanfront
Airshow.
(The parties have intentionally left the remainder of this page blank)
Page 10
IN WITNESS WHEREOF, the parties, by and through their authorized
representatives, have executed this Agreement on the day and year
first above written.
ATTEST: CITY OF A L. IC BEACH, FLORIDA
4/(./-' ' - By: 1 .
Maureen King, Clerk Johns M& erve, Mayor
800 Seminole Ro: . 800 - no ,e Road
Atlantic Beach, FL 32233 Atlan Be.ch, FL 32233
ATTEST: CITY OF JACKSONVILLE BEACH, FLORIDA
(1,_
Ar-i JP
Heidi Reagan, City Bob D. Marsd-n, M.yor
City of Jacksonville Beach, FL
11 North 3rd Street / r -
(T)-tg _,,
Jacksonville Beach, FL 32250 By: A ,`A�; C)_
George ''' . Forbes, City Manager
11 North 3rd Street
Jacksonville Beach, FL 32250
ATTEST: CITY OF NEPTUNE BEACH, FLORIDA
4,4,(,,,c- ,
. : . - 42-14'
Lisa Volpe, `City Clerk Richard Brown,Mayor
City of Neptune Beach, FL 116 1st Street
116 1st Street Neptune Beach, FL 32266
Neptune Beach, FL 32266
ATTEST: COMMANDER, NAVAL REGION SOUTHEAST,
UNITED STATES NAVY
Signature By:161-- "; Cil/144,g&.-
CAPTAIN MATTHEW E. SCHELLHORN
By direction
Type/Print Name
Title
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APP
ATTEST: CIT IF JACKSONV LE
4rifiA64a1111141:7
i
A • (,( �—
Ne 1 . McArthur, Jr. eresa 0 Pion = 1 Price
Corporation Secretary ' ef of ...pedal Events*
117 W. Duval Street 7 W. Duval Street
Jacksonville, FL 32202 acksonville, FL 32202
*Section 110 .320, Ordinance Code
For the City of Jacksonville:
In accordance with Section 24 . 103 (e) , Ordinance Code of the City
of Jacksonville, I do hereby certify that there is an unexpended,
unencumbered and unimpounded balance in the appropriation sufficient
to cover the foregoing Agreement and that provision has been made for
the payment of the monies provided therein to be paid.
ed
Director of Adminidtation and Finance
. O
Assistant General Co nsel S Zg •03
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