Exh 4CAGENDA ITEM #4C
JULY 25, 2005
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Extension of Electrical Troubleshooting and Repair Annual Contract
Bid No. 0203-21
SUBMITTED BY: Donna Kaluzniak, Utility Director
DATE: July 13, 2005
BACKGROUND: On July 30, 2003, bids were opened for the City annual contract for Electrical
Troubleshooting and Repairs. The low bidder was Brooks &Limbaugh Electric Co., Inc. (Brooks &
Limbaugh). They successfully met all bid requirements.
Brooks &Limbaugh has performed electrical troubleshooting and repair work for the City since 1983.
This work requires specialized skill, experience and equipment. Brooks & Limbaugh's personnel have
the required background, knowledge, experience and equipment. The fees charged by Brooks &
Limbaugh for labor and materials have been very reasonable and competitive.
City has spoken to Brooks &Limbaugh regarding an extension of their current contract for one year at
the current rates and they have agreed. As per Bid No. 0203-21: "The City reserves the right to renew
the contract for two additional one-year periods pending a mutual agreement between the City and the
vendor, and a review of the contract performance by vendor for the previous year."
The vendor has agreed to renew his contract, and staff has been pleased with the performance of this
contractor.
BUDGET: These services are used on an as-needed basis, and funding is included in the Water and
Sewer Funds in the amount of approximately $80,000 under account numbers 400-5502-533-3400,
410-5506-535-3400, and 410-5508-535-3400.
RECOMMENDATION: Extend the Electrical Troubleshooting and Repair contract for one
additional year to Brooks &Limbaugh Electric Co., Inc. at the contract prices.
ATTACHMENTS: 1. Letter of agreement to extend contract from Brooks-Limbaugh.
REVIEWED BY CITY MANAG
~UL-12-2UU5 TUE 0125 PCl ATL, BCH, PUBLIC WORKS FAX N0. 904 247 5P~43 AGIrNDA ITEIVI #4C
JULY 25, 200
I.ITY OF ATLA`~TIC BEACH
DEPAR'I:~tENT OF PUBLIC 1VORKS
1200 SA~;DPIPER LANE
ATLANTIC BEACH, FLORIDA 3^_233-4318
TELEPHONE; (904) 247-1834
FAX: (904) 247-584:
SIJti~CONi: 352-.5334
wwtiv.caab.us
July 12, 2U05 1~AX: 249-0703
dir. Alex Limbau~ll
Brooks ):.imbaugh Electrical Company •
PLE: Extension of Bid No. 0203-21
Dear r~1r. Limbau~h;
AS you arc aware; the annual contract with the City of Atlantic Beach for Electrical
'1 roubleshootin~, Repair and Installation cx.pires R/31105. We would like to extend the
contract for another year at tho current prices, if'this is acceptable to your company.
I#' acceplable, please sign below and return to me July 19, 2005, so I ca~i prepare a staf'f'
report for the City Commission.
We look forward. to reeanununding that we ci~ntinue our contract with yotar company.
..
Sincerely,
L7oruiZ ICaluzniak _
IJtility Director
BROODS LIIYIBAUGH ELECTRIC'All, CO. AGREES TU EXTEND THE
CQNTRACT 1~V~lTH THE CITY nF AT~E,A~NT1C BEACH AT THE 1'RTC'ES
SUH1YtITTED IN 131 N'O. u203~?1 FOR Al~~ AllDITIONAL YEAR EFFECTIVE
:~GUS~, X005.
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