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04-28-97 v MINUTES OF THE WORKSHOP MEETING OF ATLANTIC BEACH CITY COMMISSION HELD IN CITY HALL CONFERENCE ROOM AT 6:15 PM ON MONDAY, APRIL 28, 1997. The meeting, which was held for the purpose of reviewing the proposed new sign ordinance, was called to order at 6:20 PM. Present were Mayor Fletcher and Commissioners Borno, Meserve, Rosenbloom and Shaughnessy. Also in attendance were City Manager Jarboe, City Planner Worley and City Clerk King. George Worley gave an overview of the ordinance and explained the major changes. He indicated that the ordinance also addressed non-conforming signs and off-site advertising signs, and pointed out that there were five non-conforming billboards in the city. Discussion ensued regarding special event signs and signs inside businesses which were visible from the outside of the building, and it was pointed out the purpose of the ordinance was primarily to address outside advertising. Commissioner Rosenbloom cautioned against passing legislation which could not be enforced or which would create ill will with otherwise good businesses. The Mayor felt the ultimate purpose of the ordinance was to reduce the number and size of signs in the city so as not to detract from the residential character of the city. He indicated he did not feel comfortable with the ordinance just yet and felt that additional work was needed. George Worley agreed to bring back specific details of existing signs and how they would be impacted by the current ordinance. The Mayor invited input from those in the audience and Tim Fisher, owner of Sign-a-Rama, a sign company in Neptune Beach, felt the city needed to consider the cost of permit fees, demolition or modifications which would be needed to bring existing signs into compliance. David Jeffrey favored fewer signs. Following further discussion, it was the consensus of the committee that a committee should be appointed to review the ordinance further and help write the final draft. There being no further discussion, the meeting was adjourned at 7:15 PM. Maureen King Certified Municipal Clerk CITY OF ATLANTIC BEACH COMMISSION MEETING- April 28, 1997 AGENDA Call to order Invocation and pledge to the flag 1. Approval of the minutes of the Regular Commission Meeting of April 14, and Special Called Meeting of April 21, 1997 2. Recognition of Visitors: A. Michele Rupert of 85 West 8th Street regarding development at 9th And Orchid Streets 3. Unfinished Business: 4. Consent Agenda: A. Acknowledge receipt of monthly report from Building Department B. Acknowledge receipt of Capital Improvement Projects report 5. Action on Resolutions: A. Resolution No. 97-14 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, SCHEDULING THE TIME AND PLACE FOR A PUBLIC HEARING ON A PROPOSAL TO LEVY A SPECIAL ASSESSMENT FOR A SEWER LINE TO SERVE THE PROPERTY OWNERS BETWEEN 16TH AND 20Th STREETS ON BEACH AVENUE, AND ON SECTIONS OF DEWEES AVENUE, SHELL STREET, COQUINA PLACE, OCEAN BOULEVARD AND SEMINOLE ROAD, AND PROVIDING AN EFFECTIVE DATE B. Resolution No. 97-15 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, REQUESTING CONGRESSIONAL SUPPORT TO REAUTHORIZE THE INTERMODAL SURFACE TRANSPORTATION EFFICIENCY ACT(ISTEA) AS IT IS CURRENTLY STRUCTURED C. Resolution No. 97-16 Authorize the purchase of a Fire Truck pursuant to specifications of Bid No. 9596-29, from E-One at a cost of $190,339 and adopt Resolution No. 97-16, A RESOLUTION TRANSFERRING CERTAIN MONIES BETWEEN FUNDS, to provide funding for such purchase ($148,000.00 to be paid by the City of Jacksonville) 6. Action on Ordinances: A. Ordinance No. 60-97-10: Public Hearing (Continued from April 14, 1997) and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH AMENDING CHAPTER 17, SIGNS AND ADVERTISING STRUCTURES; PROVIDING FOR AMORTIZATION OF NON-CONFORMING SIGNS; AND PROVIDING AN EFFECTIVE DATE 7. New Business: A. Discussion and related action on a request from Seabreeze Beach Service to allow motorized boats to be operated within 200 feet of the beach; B. Authorize execution of General Service Large Demand Rider Electric Service Agreement with Jacksonville Electric Authority C. Action on a request from Shorecrest Condominium Association to deviate from the height requirements at 193-197 Beach Avenue D. Reject all bids received for Police Uniform Cleaning under Bid No. 9697-11 E. Award contract to Aloha Services for maintenance of Atlantic Boulevard medians pursuant to the specifications of Bid No. 9697-13, at an annual cost of$10,500.00 8. City Manager Reports and/or Correspondence: 9. Reports and/or requests from City Commissioners, City Attorney and City Clerk A. Proclamation declaring the Month of May, 1997 as Multiple Sclerosis Society Month in Atlantic Beach Adjournment If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting,such person may need a record of the proceedings,and,for such purpose,may need to ensure that a verbatim record of the proceedings is made,which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience,forms for this purpose are available at the entrance to the Commission Chambers. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk. V V MINUTES OF THE REGULAR MEETING OF THE ATLANTIC 0 0 BEACH CITY COMMISSION HELD IN CITY HALL, 800 SEMINOLE T T ROAD, AT 7:15 PM ON MONDAY,APRIL 28, 1997 E E D D PRESENT: Lyman Fletcher, Mayor M S Mike Borno 0 E John Meserve T C I O Y Steve Rosenbloom, NAME OF ON E N Suzanne Shaughnessy, Commissioners COMMRS. N D S 0 -• AND: Alan C. Jensen, City Attorney Jim Jarboe, City Manager Maureen King, City Clerk The meeting was called to order at 7:25 p.m. The invocation was offered by Mayor Fletcher, followed by the Pledge of Allegiance to the Flag. Mayor Fletcher apologized for the late start of the meeting due to the sign ordinance workshop running later than anticipated. L Approval of the minutes of the Regular Meeting held April 14, 1997. MESERVE X X BORNO X Motion: Approve minutes of the Regular Meeting held ROSENBLOOM X X Apri114, 1997. SHAUGHNESSY X . FLETCHER X The motion carried unanimously. Approval of the minutes of the Special Called Meeting held April 21. 1997, MESERVE X Motion: Approve minutes of the Special Called Meeting held BORNO X April 14, 1997. ROSENBLOOM X X SHAUGHNESSY X X The motion carried unanimously. FLETCHER X Mayor Fletcher welcomed newly appointed Commissioner Mike Borno to the meeting. 2 Recognition of Visitors: A. Michele Rupert of 85 West 8th Street regarding development at 9th and Orchid Streets Mrs. Rupert was not present. V V NAME OF Minutes Page -2- COMMRS. MS Y N April 28, 199'T B. J.P. Marchioli of 414 Sherry Drive Mr. Marchioli expressed his concern that someone would be injured due to the hazardous conditions caused by exposed roots and waterlogged areas in the pathways of Howell Park. 3. Unfinished Business: None. 4. Consent Agenda: A. Acknowledge receipt of monthly report from the Building Department B. Acknowledge receipt of Capital Improvement Projects report The consent agenda items were received and acknowledged as presented. 5. Action on Resolutions: A. Resolution No. 97-14 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, SCHEDULING THE TIME AND PLACE FOR A PUBLIC HEARING ON A PROPOSAL TO LEVY A SPECIAL ASSESSMENT FOR A SEWER LINE TO SERVE THE PROPERTY OWNERS BETWEEN 16TH AND 20TH STREETS ON BEACH AVENUE,AND ON SECTIONS OF DEWEES AVENUE, SHELL STREET, COQUINA PLACE, OCEAN BOULEVARD AND SEMINOLE ROAD AND PROVIDING AN EFFECTIVE DATE. Mayor Fletcher read the Resolution by title only. Motion: Approve Resolution No. 97-14 scheduling the time MESERVE X X and place for a public hearing on a proposal to levy a special BORNO X assessment for a sewer line to serve the property owners between ROSENBLOOM X X 16th and 20th Streets on Beach Avenue and on sections of Dewees SHAUGHNESSY X FLETCHER X Avenue, Shell Street, Coquina Place, Ocean Boulevard and Seminole Road. Mayor Fletcher announced the public hearing to discuss the proposed assessments would be held at 7:15 p.m. on Monday, June 2, 1997 in the V V NAME OF Minutes Page -3- COMMRS. MS Y N April 28, 1997 Commission Chambers. There was no discussion and the motion carried unanimously. B. RESOLUTION NO. 97-15 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, REQUESTING CONGRESSIONAL SUPPORT TO REAUTHORIZE THE INTERMODAL SURFACE TRANSPORTATION EFFICIENCY ACT (ISTEA) AS IT IS CURRENTLY STRUCTURED Mayor Fletcher read the Resolution by title only. Motion: Approve Resolution No. 97-15 requesting Congressional MESERVE x support to reauthorize the Intermodal Surface Transportation BORNO x x Efficiency Act (ISTEA) as it is currently structured. ROSENBLOOM X SHAUGHNESSY X X FLETCHER X There was no discussion and the motion carried unanimously. C. RESOLUTION NO. 97-16 Authorize the purchase of a Fire Truck pursuant to specifications of Bid No. 9596-29, from E-One at a cost of$190,339.00 and adopt RESOLUTION NO. 97-16, A RESOLUTION OF THE CITY OF ATLANTIC BEACH TRANSFERRING CERTAIN MONIES BETWEEN FUNDS, to provide funding for such purchase ($148,000.00 to be paid by the City of Jacksonville) Mayor Fletcher read the Resolution by title only. Motion: Approve Resolution No. 97-16 authorizing the purchase of MESERVE X a fire truck from E-One (pursuant to Bid No. 9596-29) at a cost of BORNO X X $190,339.00 and transfer of certain monies between funds to ROSENBLOOM X X provide for such purchase. SHAUGHNESSY X FLETCHER X There was no discussion and the motion carried unanimously. The resolution authorized transfer of surplus funds in Fire Salaries and Repairs and Maintenance to cover the balance of purchase price of fire truck not funded by City of Jacksonville Interlocal Settlement. 6. Action on Ordinances: A. Ordinance No. 60-97-10: Public Hearing (Continued from April 14, 1997) AN ORDINANCE OF THE CITY OF ATLANTIC BEACH AMENDING CHAPTER 17, SIGNS AND V V NAME OF Minutes Page -4- COMMAS. MS Y N April 28, 1997 ADVERTISING STRUCTURES; PROVIDING FOR AMORTIZATION OF NON-CONFORMING SIGNS; AND PROVIDING AN EFFECTIVE DATE Mayor Fletcher explained that during the sign ordinance workshop held just prior to the meeting, it was the consensus of the Commission to appoint a committee to review and assist with the final draft of the proposed ordinance. Mayor Fletcher then read the ordinance by title only, opened the public hearing and invited comments from those present. J.P. Marchioli of 414 Sherry Drive stated he had attended the workshop and believed the ordinance should not just be restrictive, but should place emphasis on signs beautifying the city. He also expressed his dislike for numerous small signs which clutter store windows and stated that the allowable size of permitted signs needed to be clarified. No one else spoke and the public hearing was declared closed. MESERVE X Motion: Defer action on Ordinance No. 60-97-10 until the next BORNO X Commission Meeting and continue the public hearing at that time. ROSENBLOOM X X SHAUGHNESSY X X FLETCHER X There was no further discussion and the motion carried unanimously. 7. New Business: A. Discussion and related action on a request from Seabreeze Beach Service to allow motorized boats to be operated within 200 feet of the beach. City Manager Jarboe stated the City has safety concerns and to allow the request, the existing ordinance would have to be amended. He then referred to Public Safety Director Thompson's memo addressing the issue and the possible repercussions should the ordinance be amended. Commissioner Rosenbloom inquired if a variance could be issued to allow operation of the boats within the restricted area. City Manager Jarboe stated that particular section of the Code of Ordinances did not allow for a variance, and City Attorney Jensen concurred. Commissioner Rosenbloom then asked if it was legal to launch jet-skis at 15th Street. Public Safety Director Thompson stated that it was illegal and people have been cited. However, he pointed out, it was legal to operate them V V NAME OF Minutes Page -5- COMMAS. MS Y N April D3, 1997 beyond the 200' limit set in ordinance. Commissioner Borno stated the beach was for bathers and he was opposed to commercial enterprises operating on the beach. Commissioner Meserve expressed concern that setting up an area for Mr. Quick to run his business would set a bad precedent. Charles Quick, who made the request to operate the Seabreeze Beach Service banana boat ride from the Sea Turtle Inn, stated safety was an important factor in the operation of his business. He then explained his proposed operation in detail, including a buoyed alleyway which would be put down daily to keep swimmers out of the path of the boat. Commissioner Shaughnessy stated the city needed to establish a policy concerning the request and inquired as to the width of the"alley" Mr. Quick would need to operate his boats. He stated the minimum width needed was fifty feet. Mayor Fletcher stated that he wished to preserve the residential character of the city and was opposed to the request. Nonetheless, the Mayor then explained the procedure to amend an ordinance to Mr. Quick. There was no further discussion and Mr. Quick was asked to provide specific information regarding his request and bring it back to the next Commission Meeting. B. Authorize execution of General Service Large Demand Rider Electric Service Agreement with Jacksonville Electric Authority Mayor Fletcher briefly explained the agreement would give the city a lower electrical service rate as a large demand consumer. ME SERVE X X Motion: Authorize the execution of the General Service Large BORNO X Demand Rider Electric Service Agreement with the Jacksonville ROSENBLOOM X X Electric Authority (JEA). SHAUGHNESSY X FLETCHER There was no discussion and the motion carried unanimously. C. Action of a request from Shorecrest Condominium Association to deviate from the height requirements at 193-197 Beach Avenue City Manager Jarboe explained the Condominium Association had requested V V NAME OF Minutes Page -6- COMMRS. MS Y N April 28, 1997 and were granted a variance by the Community Development Board to re- construct the top floor unit and change the roof design to correct an on-going problem with leaks. It was further explained the variance was granted on the condition the finished structure did not exceed the city's 35 foot building height limit. However, when construction plans were drawn, it was determined the completed structure would be 38 feet high at the peak of the roof due to the required roof slope. City Manager Jarboe continued that in researching the records, the city staff could not find where approval was granted to exceed the 35 foot limit. It was pointed out the proposed plans show dimensions of the building, but do not indicate height. Sam Higgs, Manager of Shorecrest Condominiums , who lives on the second floor, addressed the Commission and stated the building was constructed in 1920 at a height of 38 feet. In the past year $2,000.00 has been spent for repairs, but the work did not eliminate the leaks. He further stated several roofers have looked at the building but none of them will guarantee their work if they have to use the current roof pitch. In conclusion, Mr. Higgs stated the wind load calculations have been made, and the architectural plans approved for an A-frame type roof needing the 38 foot height to achieve the required slope. City Manager Jarboe pointed out the Community Development Board did not have the height information when granting the variance and they should readdress the request. Commissioner Shaughnessy inquired about the plan and asked the procedure to send it back to the Community Development Board. Motion: Table the request to reconsider the request without a time SHAUGHNESSY X certain. This motion failed for lack of a second. Discussion continued and City Attorney Jensen explained the variance granted by the Community Development Board. Building Official Don Ford was asked for comments on the property. Mr. Ford stated the file lacked information, and he knew the work was stopped several times in the past, however, he did not believe the height had been increased since the original construction. Mr. Ford also stated he believed a good roofing company could replace the roof without increasing the existing height, and V V NAME OF Minutes Page -7- COMMAS. MS Y N April 28, 1997 recommended obtaining a survey to determine the current height of the building. MESERVE X X Motion: Defer action on the request and have the architect BORNO X X determine the height of the building. ROSENBLOOM X SHAUGHNESSY X FLETCHER X Charles Perniciaro of Unit 2 in the building stated he has lived in the building for seven years and the roof has leaked on and off continually during that time causing considerable damage to his home. He then asked the Commission to consider allowing the reroofing project to continue as permitted, provided it did not exceed the existing roof height. Considerable discussion ensued concerning the request. It was the consensus of the Commission that written confirmation of the existing height was needed. Commissioner Rosenbloom requested that some research on the building be conducted to ascertain the current height of the building and how long it has been that height. He also requested that the building be checked for other possible code violations. There being no further discussion, the motion carried unanimously. It was the consensus of the Commission to have this item placed on the next Commission agenda if the requested information is received in time. D. Reject all bids received for Police Uniform Cleaning under Bid No. 9697-11 It was reported that none of the bidders met all of the bid requirements and it was recommended all bids be rejected and the project rebid at a later date. Motion: Reject all bids received for Police Uniform Cleaning under MESERVE X X Bid No. 9697-11 and rebid the project at a later date. BORNO X ROSENBLOOM X X There was no discussion and the motion carried unanimously. LETC FHNESSY X FLETCHER X E. Award contract to Aloha Services for maintenance of Atlantic Boulevard medians pursuant to the specifications of Bid No. 9697- 13 at an annual cost of$10,500.00 City Manager Jarboe reported the references for the low bidder, Aloha Services, had been called and verified, and the company, whose bid was considerably less than the other bidders, came highly recommended. ME SERVE X X BORNO X ROSENBLOOMMotion: Award bid to Aloha Services at an annual cost of SHAUGHNESS X X SHAUGHNESSY X FLETCHER X V V NAME OF Minutes Page -8- COMMRS. MS Y N April 2 , 1997 $10,500.00 for maintenance of the Atlantic Boulevard medians pursuant to Bid No. 9697-13. Commissioner Rosenbloom inquired if Neptune Beach had been asked to contribute to the maintenance costs and was told they had not. It was the consensus of the Commission to have Commissioner Rosenbloom pursue a contribution for maintenance from the City of Neptune Beach. There was no further discussion and the motion carried unanimously. 8. City Manager Reports and/or Correspondence: Public Works Department - JCB Backhoe City Manager Jarboe reported the Public Works Department had an old, inoperable backhoe taking up valuable space at the yard and asked Commission permission to dispose of the equipment by declaring it surplus and selling it. MESERVE X X Motion: Dispose of the backhoe by declaring it surplus equipment ROSENBLOOMORNO x x and sellingit, as determined byStaff. X SHAUGHNESSY X FLETCHER X There was no discussion and the motion carried unanimously. Dancing in the Street Contribution It was related Councilor Leslie Lyne of Neptune Beach had called to report Neptune Beach would be providing seven Public Safety Officers for Dancing in the Street and requested the City of Atlantic Beach do likewise. Symphony Orchestra Contribution It was reported Councilor Lyne had also requested a monetary contribution to help defray the cost of the symphony orchestra performance for a play at Fletcher High School. Mayport Road Property It was reported the City owned a parcel of property on Mayport Road and was investigating either selling or trading it for other property. Recommendations will be presented at a future meeting. 9. Reports and/or requests from City Commissioners, City Attorney and City Clerk V V NAME OF Minutes Page -9- COMMRS. MS Y N April 28, 199/ Commissioner Rosenbloom Commissioner Rosenbloom requested City Manager Jarboe send a letter to Greenscape asking that the beautification project be completed in a timely manner. Commissioner Rosenbloom also inquired if the Aloha maintenance agreement could be amended to include weeding of the medians. (A check of the bid specifications following the meeting revealed that weeding is included in the contract). Commissioner Shaughnessy Commissioner Shaughnessy thanked Patricia Goelz for the excellent Earth Day program and her support of the ISTEA program. Commissioner Shaughnessy reported her attendance at Mayor Delaney's environmental luncheon and stated free flowing trees would be available to citizens at various FCCJ campus locations over the next few months. It is hoped the crepe myrtle will be the area's identifying flower. Commissioner Meserve Commissioner Meserve reported he would debate the Wonderwood Expressway with Jacksonville Council Member Jim Tullis on May 7, 1997. As a member of the Bid Awards Committee, it was reported the bidding process had been improved and better bid packages were being sent out. Commissioner Meserve reported the City was getting closer to providing sewer service to the Village of Mayport. The City of Jacksonville will install the lines and the City of Atlantic Beach will provide the sewer service at a commercial rate. Mayor Fletcher Mayor Fletcher complimented Patricia Goelz on the Earth Day Celebration and stated he hoped it would become an annual city V V NAME OF Minutes Page -10- COMMRS. MS Y N April 28, 1997 tradition. Mayor Fletcher stated he could not attend the May 14, 1997 Public Officials meeting on hurricane preparedness at the University of North Florida and asked Mayor Pro Tern Rosenbloom to attend in his place. City Manager Jarboe stated members of city staff would be attending the meeting. Proclamation declaring the Month of May, 1997 as Multiple Sclerosis Society Month in Atlantic Beach Mayor Fletcher proclaimed the month of May as Multiple Sclerosis Society Month in the City of Atlantic Beach. There being no further discussion or business to come before the Commission, the meeting adjourned at 8:45 PM. Lyman Fletcher Mayor/Presiding Officer ATTEST: Maureen King, C C 0 City Clerk ATTACHMENT _ Minutes- April 28, 1997 .r w,. CITY OF I tf� > as tie eeac% - 9Gvid ta 800 SEMINOLE ROAD __ ATLANTIC BEACH,FLORIDA 32233-5445 :1 TELEPHONE(904)247-5800 FAX(904)247-5805 SUNCOM 852-5800 I solemnly swear that I will support the Constitution and will obey the laws of the United States and of the State of Florida, that I will, in all respects, observe the provisions of the Charter and Ordinances of the City of Atlantic Beach, and will faithfully discharge the duties of the office of City Commissioner. Lt..,,,..,, A , dii4",c-L. Louis M. Borno City Commissioner - eat 3 Oath of office administered by: i) atUes4u / .7/ 7 Ma een King, C ate City Clerk Witness: