Exh 6ACITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM #GA
AUGUST 8, 2005
AGENDA ITEM: MAINTENANCE AGREEMENT CONTRACT RENEWAL WITH
THE FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT)
SUBMITTED BY: Rick Carper, P.E., Public Works Director~L~i
DATE: July 27, 2005
BACKGROUND: The FDOT has submitted a new Maintenance Agreement to
authorize and reimburse Atlantic Beach for maintaining the
following areas:
a) State Road 10 (Atlantic Boulevard) -both sides, from Third
Street to Mayport Road, and the north side only from Mayport
Road to the Intracoastal Waterway Bridge, with the exception of
the FDOT retention pond. (The south side of Atlantic Blvd from
Florida Blvd. to the Intracoastal Waterway Bridge is included with
Neptune Beach's Agreement with FDOT, except for street
sweeping which is included in this agreement).
b) State Road 101/A1A (Mayport Road)-from Atlantic Boulevard
to Assisi Lane (both sides).
c) Mayport Flyover- areas within Atlantic Beach, including the
retention pond on Mayport Road between West 4t'' & West Stn
Street, and the retention pond at the end of Begonia Street off
West 1St Street. Sweeping of the flyover ramp will continue to
be performed under FDOT supervision.
d) Ditch between Saratoga Circle North and Forrestal Circle
South -from Mayport Road to Atlantic Boulevard through
Aquatic Drive,
e) Ditch from Fleet Landing -running north-northwest along
Mayport Road, terminating at the salt marsh,
f) Pond #3 on Mayport Road at the Hess Station (added by
Addendum #1 last year).
Maintenance work involves street sweeping, mowing, litter
removal, edging, tree trimming and pruning.
This New Agreement is for (1) one year beginning October 1, 2005
through September 30, 2006. The total annual amount the City of
Atlantic Beach will receive from the FDOT for performance of this
maintenance will be $51,299.44.
RECOMMENDATION: We recommend approval of this Agreement, that the Commission
pass a Resolution approving the new contract, and authorize the
Mayor to sign as required by the FDOT.
ATTACHMENTS: Resolution No. 05 - 07
FDOT -Agreement for Maintenance
Maintenance Activities Attachment "A"
REVIEWED BY CITY MANAGER: <~
AGENDA ITEM #6A
AUGUST 8, 2005
RESOLUTION NO. OS-07
A RESOLUTION OF THE CITY OF ATLANTIC BEACH AUTHORIZING
THE MAYOR TO EXECUTE A MAINTENANCE CONTRACT BETWEEN
THE CITY OF ATLANTIC BEACH AND THE FLORIDA DEPARTMENT
OF TRANSPORTATION, AND PROVIDING AN EFFECTIVE DATE
WHEREAS, on May 16, 2001, the City executed an agreement with the Florida
Department of Transportation to provide maintenance on certain streets throughout the city; and
WHEREAS, the City desires to maintain landscaped areas on Atlantic Boulevard and
portions of Mayport Road; and
WHEREAS, the additional areas to be maintained are identified in Attachment "A" of the
attached agreement.
NOW, THEREFORE, be it resolved by the City Commission of the City of Atlantic
Beach as follows:
SECTION 1. The Mayor is hereby authorized to execute the Agreement for
Maintenance with the Florida Department of Transportation on behalf of the City of Atlantic
Beach.
SECTION 2. This Resolution shall take effect immediately upon its final passage and
adoption.
PASSED AND ADOPTED by the City of Atlantic Beach, this 8th Day of August 2005.
JOHN S. MESERVE
Mayor
ATTEST:
DONNA L. BUSSEY
City Clerk
Approved as to form and correctness:
ALAN C. JENSEN
City Attorney
u r ~ i...-_ _.
~_~ AGENDA ITEM #GA
l AUGUST 8, 2005
-.~vJ
OFFICE OF THE CITY' CLERK
Florida Department of Transportation
JCB I3USii 1109 South Marion Avenue aosr t~uRCu
COVGRNOEi Lake City, FL 32025-5874 SCCRGTARI'
July 18, 2005
Cily of Allanlic Beach
Office of the City Clerk
800 Seminole Road
Atlantic Beach, Florida 32233-5445
RE: New Contract
County: Duval
Gentlemen:
Enclosed is the New Local Agreement for Maintenance covering the period of October 1,
2005 to September 30, 2006.
If you agree with this proposal, please execute five (5) copies of this contract and attach a
resolution and return it to the address listed below as soon as possible.
Department of Transportation
District Maintenance - MS 2010
1109 South Marion Avenue
Lake City, Florida 32025
Upon receipt of the completed documents, the new agreement will be executed on behalf
of the Department and an original will be returned to you.
Thank you for your cooperation.
' cerely
~{ Lizbeth A. a s
District 2 Maintenance Contracts Administrator
lmb
Enclosures
t~
www.dot.state.fl.us ®RECYCLED PAPER
AGENDA ITEM #6A
AUGUST 8, 2005
Contract No.:
FIN No.: 41021617238
County: Duval
AGREEMENT FOR MAINTENANCE
THIS AGREEMENT, by and between the STATE OF FLORIDA, DEPARTMENT OF
TRANSPORTATION, hereinafter called the "DEPARTMENT" a component Agency of the State of Florida,
and City of Atlantic Beach ,hereinafter called the "CITY", effective as of the date
executed by the DEPARTMENT.
WITNESSETH:
WHEREAS, as part of its maintenance responsibilities Cor the STATE OF FLORIDA HIGHWAY
SYSTEM, the DEPARTMENT has been maintaining the existing limits of the state highways identified in
Attachment "A" and made a part hereof, and
WHEREAS, the CITY desires to maintain portions of the state roads identified in Attachment "A" in
order to improve the aesthetic appearance of the CITY and
WHEREAS, the entire lengths of the above-mentioned state highways are within or adjacent to the
corporate limits of the CITY; and
WHEREAS, the CITY, by Resolution No. dated 2005, attached hereto
and made a part hereof, desires to enter into this Agreement and authorizes its officers to do so.
NOW TI-IEREFORE, for and in consideration of the mutual benefits each to flow to the other, the
parties covenant and agree as follows:
1. The CITY shall appoint a representative for the administration of this Agreement. The CITY
representative will be the "contact" for the DEPARTMENT'S local Maintenance Engineer and/or
his/her representative concerning all aspects of this Agreement, including communications with the
public and/or political officials. The CITY shall be responsible for maintenance of all landscaped
and/or turfed areas within DEPARTMENT right-of--way having limits described in Attachment "A".
The CITY shall be responsible for the maintenance of traffic during all operations covered by this
Agreement, in accordance with Part VI of the Manual on Uniform.Traffic Control Devices and the
current Roadway and Bridge Design Standards and any other applicable standards. For the purpose
of this Agreement, unless otherwise noted in Attachment "A", the locations to be maintained by the
CITY shall be maintained to a minimum standard so as to meet the Maintenance Rating Program's
(MRP) desired rating of 80. Should any item of maintenance fall below the desired rating, the CITY
agrees to immediately concentrate efforts and to bring the deficient item up to a minimum MRP
rating of 80. The CITY will not be responsible for a below 80 rating if the c~rrse end effect is not due
to neglect by the CITY.
AGENDA ITIrA~I ~1CA
AUGUST 8, 2003
2. The CITY shall, within the right-of-ways identified in Attachment "A", accomplish the following
during the term of this Agreement:
A. Routinely mow, cut and/or trim the grass or turf (includes total greenscape) in accordance
with State of Florida "Guide for Roadside Mowing" (1990) and any amendments thereto.
B. Properly prune all plants which includes:
(1) Routinely trimming trees.
(2) Routinely pruning such parts thereof which may present a visual or other safety
hazard for those using or intending to use the right of way.
C. Routinely remove dead, diseased or otherwise deteriorated plants.
D. Routinely keep litter removed from the right-of-way.
E. Routinely remove and dispose of all trimmings, roots, litter, etc. resulting from the activities
described herein.
F. Routinely edge and sweep any excess grass from sidewalks, curbs and gutters.
G. Routinely sweep roadways, curbs and gutters, valley gutters, intersections and barrier wall
gutters.
3. The CITY and the DEPARTMENT. shall be responsible jointly for clean-up, removal and disposal of
. debris from DEPARTMENT right of way described by Attachment "A", or subsequent amended
limits mutually agreed to in writing by both parties, following a natural disaster (i.e. hurricane,
tornadoes, etc.).
4. To the extent permitted by law, the CITY covenants and agrees that it will indemnify and hold
harmless DEPARTMENT and all of DEPARTMENT's officers, agents and employees, from any
claim, loss, damage, cost or charge of expense arising out of any act, action, neglect or omission by
CITY during the performance of this agreement, whether direct or indirect, and whether to any
person or property to which DEPARTMENT or said parties may be subject, except that neither CITY
nor any of its agents or contractors will be liable under this section for damages arising out of injury
or damage to persons or property directly caused or resulting from the sole negligence of
DEPARTMENT or any of its officers, agents or employees.
5. If, at any time after the CITY has assumed the landscaping installation and/or maintenance
responsibility above-mentioned, it shall come to the attention of the DEPARTMENT'S District
Secretary that the right-of--ways identified in Attachment "A" or a part thereof is not properly
maintained pursuant to the terms of this Agreement, said District Secretary may at his option issue a
written notice that a deficiency or def ciencies exist, by sending a certified letter to the CITY, to place
said CITY on notice thereof. Thereafter, the CITY shall have a period of thirty (30) calendar days
within which to correct the cited deficiencies. If said def ciencies are not corrected within this time
period, the DEPARTMENT may, at its option, proceed as follows:
A. Undertake the correction of said deficiencies and maintain the subject right of ways as
required by this Agreement, with DEPARTMENT or a contractor's personnel and equipment,
and invoice the CITY for all reasonably incurred cysts and expenses related thereto, all of
which the CITY hereby agrees to pay immediately; and/or
B. Terminate the CITY'S right to perform hereunder, and undertake with its own forces or retain
the services of a contractor to complete required performance under this Agreement and
recover from the CITY all of the DEPARTMENT'S reasonably incurred costs and expenses
related to said completion; and/or
AGENDA ITEM #bA
AUGUST 8, 2005
C. As to any additional landscaping that may have been added to the subject right of ways,
the DEPARTMENT may elect to remove same and to restore affected areas to their
preexisting condition and invoice the CITY for the reasonable cost of such removal and
restoration, all of which shall be immediately paid by the CITY; and/or
D. The DEPARTMENT may offset all sums due it under this Agreement against any payments
that may be due or come due to the CITY under this or other maintenance agreements with
the DEPARTMENT. If said funds are not sufficient to reimburse the DEPARTMENT, the
CITY shall pay any deficiency to the DEPARTMENT immediately upon invoicing.
6. It is understood between the parties that all areas and landscaping covered by this Agreement may be
deleted, removed, relocated or adjusted at any time in the future as found necessary by the
DEPARTMENT in order that the adjacent state road be widened, altered or otherwise changed and
maintained to meet the future criteria or planning of the DEPARTMENT, in which event the
payments provided for in paragraph 7 shall be subject to adjustment.
7. The DEPARTMENT agrees to pay to the CITY quarterly (each three month period following a
notice to proceed) compensation for the cost of maintenance as described under items (2) A through
(2) G of this Agreement. The lump sum payment will be in the amount of $ 12,824.86 per quarter
for a total sum of $ 51,299.44 per year. In the event this Agreement is terminated as established by
items five (5) or eight (8) herein, payment will be prorated for the quarter in which termination
occurs.
8. This Agreement or part thereof is subject to termination under any one of the following conditions:
A. In the event the DEPARTMENT exercises the option identified by item five (5) and Fifteen
(15) of this Agreement.
B. Upon thirty (30) days written notice and upon mutual agreement of the parties.
9. The initial terms of this Agreement for a period of one (1) year, commencing on the date a written
notice to proceed is issued to the CITY by the DEPARTMENT'S District Maintenance Engineer. It is
understood that, at the end of the initial one year period, this Agreement may be renewed for no more
than two (2) one (1) year renewal periods. Renewals shall be made at the discretion of the
DEPARTMENT and agreed to in writing by the CITY.
10. In the event this Agreement extends beyond the DEPARTMENT'S current fiscal year, the CITY and
DEPARTMENT mutually agree that performance and payment during subsequent fiscal periods is
contingent upon funds being appropriated, allocated, or otherwise made available by the legislature.
Therefore, Section 339.135(6)(a), Florida Statutes (1995), is applicable to this agreement which
states as follows: -The DEPARTMENT, during any fiscal year, may not expend money, incur any
liability, or enter into any contract which, by its terms involves the expenditure of money i-i excess of
the amounts budgeted as available for expenditure during such fiscal year. Any contract, verbal or
written, made in violation of this subsection shall be null and void, and no money shall be paid
thereon. The DEPARTMENT shall require a statement from the Comptroller of the
DEPARTMENT that funds are available prior to entering into any such contract or other binding
commitment of funds. Nothing herein contained shall prevent the malting of contracts for a period
exceeding one (1) year, but any contract so made shall be executory only for the succeeding fiscal
years; and this paragraph shall be incorporated verbatim in all contracts of the DEPARTMENT in
AGENDA ITEM #6A
AUGUSTS, 2005
• excess of $25,000.00 and having a term for a period of more than one (1) year.
11. The CITY shall not have authority to add any landscaping to any of the DEPARTMENT'S right-of-
ways without first making written application to the DEPARTMENT and receiving written approval
from the DEPARTMENT pursuant to the terms of this paragraph 11. All requests and approvals
shall be deemed to have been made and given in agreement with and subject to the conditions set
forth below:
A. Plans for any new landscaping shall be subject to prior written approval by the
DEPARTGMENT'S local Maintenance Engineer. The CITY shall not change nr deviate
from said approved plans without prior written approval from the Maintenance Engineer.
B. All landscaping shall be developed and implemented in accordance with appropriate state
safety and road design standards.
C. The CITY agrees to complete, execute and comply with all applicable joint application,
insurance forms and permitting requirements of the DEPARTMENT related to construction
and maintenance of additional landscaping on the DEPARTMENT'S right-of--ways.
D. The CITY agrees that it shall not be entitled to receive nor shall the DEPARTMENT be
required to pay any additional payments due to any additional landscaping that may by added
pursuant to this provision, including, but not limited to, any increase in the cost incurred by
the CITY to install, maintain, or remove the added landscaping during the term of this
Agreement, and any renewal thereof, and/or subsequent to this Agreement's termination for
any reason.
E. The CITY agrees to be solely responsible for the installation, continuing maintenance and/or
any removal and or restoration of any approved additional landscaping, without cost to the
DEPARTMENT, pursuant to the requirements and standards established by this Agreement,
during the term of this Agreement and as it may be later renewed and for such additional
period, upon the expiration or termination of this Agreement, as said additional landscaping
remains on the DEPARTMENT'S right-of-way. This agreement being deemed to survive its
expiration and/or termination as to any to any additional landscaping added pursuant to this
paragraph 11.
12: This writing embodies the entire Agreement and understanding between the parties hereto and there
are no other prior agreements or understandings, oral or written with reference to the subject matter
hereof that are not merged herein and superseded hereby.
13. This Agreement is nontransferable and nonassignable in whole or in part without the written consent
of the DEPARTMENT.
14. This Agreement, shall be governed by, and construed according to the laws of the State of Florida.
15. Contractual Services - In the event this contract is for a contractual service as defined by Section
287.012, Florida Statutes, (1996), the following provisions shall also apply:
A. Pursuant to the requirements of Section 287.058, Florida Statutes, (1996):
(1) The Contractor shall allow public access to all documents, papers, letters, or other material
subject to the provisions of Chapter 119, Florida Statutes, and made or received by the
Contractor in conjunction with this contract. Failure by the Contractor to grant such public
AGENDA ITEM #GA
AUGUST 8, 2005
access shall be grounds for immediate cancellation of this contract by the Department.
(2) Bills for fees or other compensation for services or expenses shall be submitted in detail
sufficient for a proper pre-audit and post-audit thereof, and bills for travel expenses
specifically authorized by this contract shall be submitted and paid in accordance with the
rates specified in Section 112.061, Florida Statutes.
B. Pursuant to the requirements of Section 287.133(3)(a) and (2)(a), Florida Statues (1996):
A person or affiliate who has been following a conviction for a public entity crime may
not submit a bid on a contract to provide any goads or services to a public entity, may not
submit a bid with a public entity for the construction or repair of a public building or a
pubic work, may not submit bids on leases of real property to a public entity. may not be
awarded or perform work as a contractor, supplier, subcontractor or consultant under a
contract with any public entity, may not transact business with any public entity excess of
the threshold amount provided in Section 287.017, Florida Statues (1996), for Category
Two for a period of 36 months from the date of being placed on the convicted vendor list.
16. A Vendor Ombudsman has been established with the Department of Banking and Finance. The
duties of this individual include acting as an advocate for .contractors/vendors who may be
experiencing problems in obtaining timely payment(s) from a state agency. The Vendor Ombudsman
may be contacted at (904) 488-2924 or by calling the State Comptroller's Hotline, 1-800-848-3792.
AGENDA ITEM EGA
AUGUST 8, 2005
IN VVT1~tESS 'WHEREOF the partits hereto have caused these presents to be executed as of the
ExecutedlAgreement Effective Date stated below.
CITY OF
By:
Mayor or Chairperson
Ti; IZ..E:
(SEAL)
ATTEST• f SEAL,)
CLERK
STATE OF FLORIDA
DEPARTMENT OF TRANSPORTATION
By:
District Secretary
ATTEST:
Executive Secretary
Executed/AgreernentEffeetive
Date:
FOR DEPARTMENT USE ONLY
APPROVED AS TO FORM AND LEGALITY:
Attorney, Department of Transportation DATE
City of Atlantic Beach Agreement for Maintenance (0ctober20D5 J
AGENDA ITEM #GA
AUGUST S, 2005
Malntenance Actlvtties
Attachment "A"
Seale Letter tntermed.
Machlne Smell
Machlne Slope Mechenleal
Tree Trlmming Chamlcal
Weed 8 Edging 8
Road Street Name From Ta Aemovet
Mowing
Mowing Mowing Sweaping
(tulle)
Craaa Swea In
g
NQ, (acre) (acre) (acre) (acre) (roll@) Control (gel.) (ml e)
10 Atlantic Blvd. East end Intracoastal 3rd Street 6.83 4.91 0.78 10.20 0.50 9.09
Waterway Bridge
101 Mayport Rd. Atlantic Blvd. Assisi Rd. 4.59 3.82 6.70 0.50 12.68
101 Mayport Rd. Ditch ®Saratoga Cir. So. 1.07 0.50 2.00 4.80
101 Mayport Rd. Ditch ~ Fleet Landing Blvd. 0.63 0.30 0.30 9.36
:.1:. AtA Dilclt ~ Fleet Landing Blvd. 1.19 1.13 3.00
4th & 51h St. Retention Pon
d~B' off Mayport 1.30 0.78 0.30 3.SD
R
~ Begonia Retention Pond'C' elf Atlantic 0.67 0.56 2.75
Blvd.
101 Ma ort Rd. Pond p 3 d Hess Station 0.60 0.34 0.26
Totals
Cycles Per Year
Total Oly's. Per Yeal
Untt Cost
Total Cost Per Year
17.46 0.80 10.76 5.03 16.91] 1.00 21.77
12 9 9 4 12 2
209.76 7.20 96.84 20.12 202.74 43.54
$8.00 $60.00 $75.00 $175.00 $31,59 $520.00
$1,678.08 $432.00 $7,263.00 $3,521.00 $6,404,56 $1,500.00 57,860.00 522,640.B0
Overall
Yearly $51,299.44
Cost
Ouartcrly $12
624
86
Amount ,
.
AGENDA ITEM #GA
AUGUST 8, 2005
FLORIDA DEPARTMENT. OF TRANSPORTATION
MAINTENANCE RATING PROGRAM STANDARDS
DRAINAGE
THE FOLLOWING CHARACTERISTICS MEET THE DESIRED MAINTENANCE
CONDITIONS WHEN:
SIDE/CROSS~DRAIN: 60% of the cross-sectional area of each pipe is not obstructed
and functions as intended.
ROADSIDE/MEDIAN
DITCH: The ditch bottom elevation shall not vary from the ditch design
elevation more than 1/4 of the difference between the edge of
pavement elevation and the ditch design elevation.
OUTFACE DITCH: The ditch bottom elevation shall not vary from the ditch design
elevation more than 1/3 of the difference between natural .
ground and the ditch design flow line. .
INLETS: 85% of the opening is not obstructed.
MISC. DRAINAGE
STRUCTURE: 90% of each structure functions as intended.
ROADWAY SWEEPING:. Material accumulation is not greater than 3/4 inch deep for
more than a continuous 1 foot in the traveled way or shall not
exceed 2-114 inches in depth for more than a continuous 1 foot
in any gutter.
s-2o
J
AGENDA ITEb1 #GA
AUGUST 8, 200
ROADWAY SWEEPING: Material accumulation is not greater than 3/4 inch deep for
more than ~a continuous 1 foot in the travel way or shall not
exceed 2-1 /4 inches in depth for more than a continuous 1 foot
in any gutter.
,I, Roadway Sweeping -This characteristic applies to:
*All Urban limited access roadways:
*All Paved shoulders on urban limited access roadways:
I. *All curb and gutter:
"'All Shoulder gutter:
*All barrier wall:
*All intersections of State Roads:
This characteristic meets the desired maintenance condition if material accumulation is no
~~ greater than 3/4 inch de4p for more than 1 foot continuous foot in the travel.way or no more
than 2-1/4 inches deep for-more than 1 foot continuous foot in the gutter of curb and gutter,
shoulder gutter,. all barrier wall, or urban limited access paved shoulders. Material
accumulation exceeding 3/4 inch deep at marked pedestrian crossings and access bottom
of curb ramp will also not meet desired maintenance conditions. Do not rate curb inlet
throats for sweeping. In areas with curb and gutter and sidewalk, rate sweeping around the
returns to the back of the sidewalk. In areas with curb and gutter and no sidewalk, do not
rate sweeping around the returns. Items evaluated as litter will not be included in the
sweeping evaluation.
AGENDA ITEM #GA
AUGUST 8, 2005
FLORIDA DEPARTMENT OF~TRANSPORTATION
.. MAINTENANCE RATING PROGRAM STANDARDS
.VEGETATION AND AESTHETICS
THE. FOLLOVi1iNG CHARACTERISTICS MEET THE DESIRED MAINTENANCE
' CONDITIONS WHEhL:
ROADSIDE MOWING: ~ Not more than 1 °/a of vegetation exceeds (variesl inches high..
This excludes allowable seed stalks and decorative flowers
. , ~ ~ .. ~ allowed to remain for aesthetics. ~ '
. ~ RURAL LIMITED ACCESS ~ 5inches -18 inches
RURAL ARTERIAL 5 inches -12 inches
. ~ ~ URBAN LIMITED ACCESS ~ 5 inches -12inches
' ~ URBAN ARTERIAL. ~ ~9 inches maximum
SLOPE MOWING: Not more than 2% of vegetation exceeds 24. inches high. This
excludes allowable seed stalks and decorative flowers allowed
to remain for aesthetics. The area shall be evaluated in
' accordance with the mowing guide as a minimum. .
~. LANDSCAPING: Vegetation is maintained in a healthy, attractive condition.
TREE TRIMMING: ~ There is no encroachment of trees, tree limbs or vegetation in
.. or over travel way or clear zone, lower than 14-1l2~feet or lower
than 10 feet over sidewalks. There shall be no vegetation that
. .violates the horizontal clearance as defined by this standard.
CURB/SIDEWALK- ~ ~ ~~ ~ ~ _•
EDGE: ~ ~ There is no encroachment of vegetation or debris for more than
~~ ~ .6 inches. Onto the curb or sidewalk for more than 10 feet
continuous feet or.no deviation of soil of more than 4 inches
above or 2 inches below the~top of curb or sidewalk for more.
. than 10 feet continuous feet.
LITTER REMOVAL: Tha volume of litter does riot exceed 3 cubic feet per 1 acre
. .excluding all travel way pavement. .
TURF CONDITION:Turf in the mowing area is 75°!o free of undesired vegetation.
' S-26
' ~ AGENDA ITEM #GA
• ~ AUGUST 8, 2005
VEGETATION AND AESTHETICS
ROADSIDE MOWING: Not more than 1 ~° of vegetation varies from the standards.
This excludes allowable seed stalks and decorative flowers
allowed to remain for aesthetics.
' RURAL LIMITED ACCESS 5~inches -18 inches
RURAL ARTERIAL 5 inches -12 inches .
URBAN LIMITED ACCESS ~ 5 inches -12 inches
'URBAN ARTERIAL . • 9 inches maximum
Roadside Mowing -This characteristic is the control of planted•or natural grasses and
vegetation far protection. of soil ~ shoulders and' slopes, safety and aesthetics purposes.
Measurements with a rule or,stick marked at the appropriate heights should be made
throwghoutthe sample. If more than 11%ofvegetation; EXCLUDING allowable seed stalks
Arid decorative flowers which have been allowed to remain for aesthetics,, exceeds the
appropriate measurement as listed in the standard, then this characteristic does not meet
the desired maintenance condition. Allowable is defined as any vegetation not listed as
undesirable in~turf condition standard. Except for turf mowed by adjoining property owner,
turf mowed at less than 5 inches on.facility types 1, 2 and 3 do not meet desired
maintenance conditions. Do not evaluate mowing areas where wet conditions prevent
mowing.
SLOPE MOWING: Not more than~2% of•vegetation is less than 5 inches or more than 24
inches in height. This excludes allowable seed stalks and decorative
flowers allowed to~ remain for aesthetics. • The area shall be
maintained in accordance with the'mowing guide. .
Slope Mowing -This characteristic is 'the control of. planted or natural grasses. and
vegetation for protection of soil_sfopes, safety and aesthetic purposes. Only evaluate the
slope mowing areas as shown iri the FDOT Guide to Roadside Mowing. • Measurements
should be made throughout the sample. ~ If more than 2% of vegetation,, EXCLUDING
allowable seed stalks and decorative plantings allowed to remain for aesthetics, exceeds
24 inches or are less than 5 Inc es, then this characteristic does not meet the desired
maintenance condition. Slope mowing. ~shalf no# be evaluated if vegetation has been
planted to eliminate need for slope mowing. Allowable is defined as any vegetation not
listed as,undesirable in turf condition standard. Exceptforturf mowed by adjoining property
owner, turf mowed at less than 5 inches, on all facility types does not meet desired
maintenance conditions.
...,..
AGENDA ITEM #6A
AUGUST 8, 2Q05
LANDSCAPING: Vegetation is maintained in a healthy,,attractive•condition. '
Landscaping -Landscaping is defined as those areas that have been changed by the
placing of ornamental bushes, shrubs, flowers or plants that require maintenance such as
weeding, mulching, trimming, pruning, replacing, fertilizing, insect, spraying or edging:
Landscaped areas that appear unhealthy or ,unattractive due to apparent lack of
maintenance (presence of weeds, dead or dying. plartits or overgrown appearance). cause
this characteristic not to meet the desired maintenance condition. Presence of weeds is
defined as undesirable vegetation in more than 10% of the landscaping area. • Only those
areas listed in the RCI as landscaping will be evaluated. ' • ~ _ ' . • . .
TREE TRIMMING: There is no encroachmentof trees, tree limbs orvegetation lower than
14 ~1/2 feet onto or beyond. the shoulder point, face of curb, face of
. ~ guardrail ~or back of shoulder gutter. There is no encroachment of
trees, tree limbs or vegetation lower than 10 feet over sidewalk.
• There shall be no vegetation that violates the horizontal clearance
(clear zone).as definetl by this standard (See Appendix VI).
Tree Trlmming -All samples are to be evaluated for tree trimming, whether vegetation
is within RNV or not. This characteristic is the encroachment~control of:trees, tree limbs
or brush within the right-of-way. For the purpose of evaluating this characteristic,
Appendix VI, Page 2 of 3 defines clear zone widths fo~'limited access... Appendix VI,
Page 3 of 3 defines clear zone width for arterial facilities. Violation of the clear zone is
defined as trees with a diameter greater than 4 inches measured 6 inches above the
ground or any limb growing on generally. a horizontal plane (up or down 45°~from .
horizontal) greater than 1 inch in diameter greater than 3 feet above the ground. Only
vegetation within the right of way should be.evaluated. Dead or dying vegetation next to
or over a travel way or clear zone~that could fall or present a~hazard to vehicles or
pedestrians does not meet the desired conditions. Encroachment over sidewalk.is ~~
considered to meet conditions as long as at (east 4 feet.is~clear of vegetation. Bike
..paths._outside the_pauerx~at..ar.~ Eyaluated..for trertrfmrr~ic~g,as...aidev~alk..:Speed limit
used for clear zone determination will be posted speed.
CURB/SIDEWALK ~ .
EDGE: There is no~encroachment of vegetation or debris.for more than 6 inches onto
the curb or sidewalk for more than a continuous ~ 10 feet
Encroachment over the sidewalk is considered to meet
conditions as long as at least 4 foot is clear of vegetation.
There is no deviation of soil of more than 4 inches above or
2~inches below the top of curb or sidewalk for more than 1a
. ~ continuous feet.
S~- 2 8
AGENDA ITEM #GA
AUGUST 8, 20fl5
CurblSidewalk Edging - Curb and.sidewalk edging, including median curb is performed for
• safety and aesthetic reasons. Edging control maybe accomplished by mechanical control
(cutting or trimming by machine) or by chemical control. Dead or dying vegetation at a curb
or sidewalk edge is an indication that a chemical control program~is the method being used.
In this case, an evaluation must be made to determine if the soil remaining, after the
vegetation is gone, will still cause an encroachment. Encroachment of vegetation or debris
on sidewalks could cause a hazard. if there is encroachment for more than 6 inches
. onto the sidewalk or curb for more~than a continuous 10 feet, this characteristic does not
meet Xhe desired maintenance.condition. ~ .
A utility strip is generally considered to be that unpaved area between the back of a curb
• . and a sidewalk. ,If the utility strip or curb and~gutter median soil has a deviation of more
than 4 inches above or 2 inches below the top of curb or sidewalk for more than' 10
continuous feet then~this characteristic does not meet the desired maintenance condition.
Only evaluate 2 feet behind all curbs. Any defect (not covered by another characteristic}
within.the clear. zone or to the front edge of~sicewalk, whichever is greater, greaterthan'/z
square. feet •iri area with. a' ~depth~ of 6 inches or.•greater also does• not meet desired •
maintenance conditions ~ ~ ~ ~ ~ .
In•areas with curb and gutted and sidewalk, rate curb /sidewalk edging around the retums to
the back of •the sidewalk. In areas with curb • and gutter~and no sidewalk, do not rate
curblsidewalk edging around the retums. ~ In curb and gutter sections, unpaved turnouts •
will ~be evaluated by • this characteristic.• • For MRP purposes in evaluating this
characteristic, continuous encroachment may not necessarily be solid encroachment.
• ~ NOTE: Anybike~path located outside the~roadwaypavement area will be included in fhe
• evaluation for. curb/sidewalk edging.
• ~ For MRP purposes do not rate areas outside .the right of-way.
LITTER REMOVAL: The volume of litter does not exceed 3 cubic feet per 1 acre
• •~ ~ ~ ~ excluding all travel way pavement. ~ '
• Litter Removal -Removal of litter from roadway and roadside areas is performed for
'aesthetic and safety reasons. It is desiced.to present a pleasing. appearance to. the
motoring and pedestrian traffic, but is more important to provide safety. Litter on roadsides
•during mowing operations presents an increased possibility of hazard to the motorist,
pedestrian and mower operator.. Do not evaluate the portion of the right-of-way that is.
continually under water. • This characteristic does not meet the desired maintenance
condition if more than 3 cubic feet of litter per 1 acre is present in the sample or if ANY litter
• exists within the sample that creates a• hazard to motorist or pedestrian traffic. Fallen trees,
landscaping timbers or similar~items within the clear zone may be examples of hazards that
. do not meet desired maintenance conditions. Items. (leaves, bagged trash, Tree-trimming
residue) that appears to be those which will be picked up during the normal waste collection
'process will not be considered as litter. Limbs greater than 1 inch in thickness will be
included in the computation of litter in the sample point if they are present in the litter pickup
. area. Areas of natural vegetation beyond the mowing limits will not be included •in the litter
evaluation. ~ ~ •
5-29
AGENDA ITEM #GA
AUGUST 8, 2005
Travel way includes through lanes, ~tum lanes and bi-directional lanes.. Evaluation area
includes the mowing area, parking areas, paved shoulders, crossovers, all:.medians,
sidewalks, bike paths, driveways, traffic separators, gutters and some drainage structures.
Tl1RF CONDITION: ,Turf in the mowing area is' 75% free of undesired vegetation.
Turf Condition -Turf condition will normally be' evaluated within the established mowing
limits. Occasionally,. mowing limits are changed and areas are~left to regenerate.' These
areas, in the first stages of regeneration, ~ will appear to be within mowing ~ limits and
probably will contain undesirable vegetation. When mowing limits have been. extended,
due to adjoining property improvement or new development, a transition period (one rating
period) is required to establish desirable turf conditions. Consideration should be given
when these situations are encountered.' .Properly maintained and desired vegetation
provides a pleasing appearance but primarily, it_presents less.chance of shoulder and slope
defects (ruts,. washouts; wash boarding) thereby providing a safe ~ recovery area for
motoring traffic. Turf in the mowing area should be 75% free of the following undesired
vegetation alone or in combination: ~ ~ ~. ~ ~ ' ~ ~.
1. Cogongrass ~ 6. Ragweed 11. Sandspur
2. Vaseygrass 7. ~ Castor Bean ~ " 12. Spanish Needle .
. ~ 3. Johnsongrass 8. Maiden Cane ~ 13. Crowsfoot
4. Broomsedge ~ ~ 9. ~Rhodesgrass ~14. Tropical Soda Apple
5. Dogfennel ~ 10. Goosegrass ~ ~ ~. ~ ' . . ~. ~ ~ ~ .
. ~ ,
If more than a cumulative 50 square feet of~bare ground is present in file turf evaluation
area, this characteristic does not meet desired maintenance conditions. Bare ground is
defined as .any single area (5 square feet) 95% free of vegetation. ~ Purposely stabilized
areas (lime rock, shelf; etc.) shall not~be considered as bare ground and not included in the
turf evaluation. ~ _
Turf grasses that appear to be dead may actually.be.donnant.and shall be.considered
to meet desired maintenance conditions, if in'dormant stage. •
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