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1-12-16 Minutes.pdf v CITY OF ATLANTIC BEACH CODE ENFORCEMENT BOARD MINUTES 6:00 P.M.—JANUARY 12,2016 IN ATTENDANCE: Benjamin de Luna,Chair Meade Coplan,Vice Chair Richard Komando,City Attorney Louis Keith John Markee,Code Enforcement Officer Richard Lombardi Dayna Williams, Secretary Lindsay Norman Don Sasser Kirk Hansen Interim Chair Meade Coplan called the meeting to order at 6:01 p.m., followed by the Pledge of Allegiance to the Flag. Secretary Dayna Williams read the roll,finding a quorum was present. Item 2 was taken out of sequence and acted on at this time. 2. Administration of Oath to Defendants/Witnesses Interim Chair Meade Coplan gave the oath to the defendants and witnesses. Election of Officers Interim Chair Coplan stated the first item to address is the election of a new Chair. Motion: The Board moves to appoint Ben de Luna as Chair. Moved by Coplan, Seconded by Norman Secretary Williams reminded the Board a new Vice Chair also needs to be elected. Discussion ensued. The motion was approved unanimously. Ms. Coplan requested Chair de Luna take his new position before the Board elects a new Vice Chair. Chair de Luna stated the next order of business is the election of Vice Chair. Motion: The Board moves to appoint Meade Coplan as Vice Chair. Moved by de Luna, Seconded by Keith The motion was approved unanimously. 1. Approval of Minutes Motion: Approve the minutes of the Code Enforcement Meeting of November 10,2015. Moved by Norman, Seconded by Sasser The motion was approved unanimously. 2. Administration of Oath to Defendants/Witnesses This item was taken out of sequence and acted on earlier in the meeting. 3. Old Business CASE ID NAME&ADDRESS VIOLATION 12-00000907 WILLIAM R BLACKARD JR IPMC Sec. 304.7 Roofs and Drainage 1595 BEACH AVE IPMC Sec. 304.10 Stairway,Deck,Porch,Balco IPMC Sec. 304.2 Protective Treatment IPMC Sec. 304.4 Structural Members Code Enforcement Officer John Markee presented the case, stating Mr. Blackard was sent a Notice of Hearing by first class and certified mail. He stated Mr. Blackard is not present because he is in compliance. Mr. Markee presented photos of the property, stating the pictures encompass the evolution of the protective treatment and the back porch area. Staff recommends the Board find the property owner in violation for the time in violation and now in compliance. Discussion ensued. Chair de Luna asked Mr. Markee if Mr. Blackard has complied with all the violations and Mr. Markee stated yes. Chair de Luna stated while there is more construction to be done, it is not in a violation context. Mr. Markee stated Mr. Blackard is compliant for the violations he had, but the property currently has a stop work order from the building department for expired permits. Mr. Markee referred the Board to the case folder he had provided for them. He directed the Board to the letter dated 1/12/16 from our Building Official, Dan Arlington. Mr. Markee stated the letter gives Mr. Blackard until 2/1/16 to comply with the conditions of the letter and permitting. Mr. Markee stated if Mr. Blackard does not comply with the Building Official's requirements,the case will come back before the Code Enforcement Board. Mr. Komando asked Mr. Markee if Mr. Blackard was given notice of tonight's hearing, and Mr. Markee stated yes. Mr. Komando asked Mr. Markee to explain to the Board how he had effectuated notice. Mr. Markee stated Mr. Blackard asked if he had to be present for the Board and Mr. Markee told him no, due to being in compliance. Mr. Komando asked if Mr. Blackard was advised this was a violation hearing and he had the opportunity to be heard,and Mr. Markee stated yes. Mr. Norman asked Chair de Luna to clarify what the motion would be. Chair de Luna stated the motion he would like to see is that Mr. Blackard is in compliance with all the listed violations at this time. Motion: The Board moves to find Mr.Blackard in compliance. Moved by Norman, Seconded by Lombardi Discussion ensued. Ms. Coplan asked if they were going to discuss a fine, as she thought Mr. Markee was asking the Board to consider fming Mr. Blackard for the period he was not in compliance. Mr. Komando stated he understood the staff recommendation was to find that a violation had occurred and was now in compliance; not to impose a fine. Chair de Luna stated, as he understands it,there are no fines to the current violations and no notification to Mr. Blackard of any other violations and(or)proposed fines, correct? Mr. Markee stated that is correct, not outside of the stop work order and the remediation with the Building Official. Ms. Coplan stated she would like to have it on record that it had been two years before the property owner came into compliance. Ms. Coplan asked Mr. Komando what is the longest length of time the Code Enforcement Board can allow continuances of the violations, or extensions of time to get something fixed. Mr. Komando stated he believes it is three years,and it is up to the Board. The motion was approved unanimously. Minutes of the Code Enforcement Board on January 12, 2016 Page 2 of 3 4. New Business None 5. Miscellaneous Business Chair de Luna remarked that we have three new members and asked the Board to take a minute to introduce themselves. Mr. Markee explained the new format he was using to provide information to the Board. He explained that the email summary he sends, prior to the meeting, works in conjunction with the folder(s) he provides at the meeting. Discussion ensued regarding individual preferences and how information may be streamlined going forward. Mr. Markee stated he would provide the summary email the Friday prior to the meetings. Ms. Coplan requested a staff recommendation be included in the packet, and Mr. Markee agreed. Adjournment There being no further discussion,Chair de Luna adjourned the meeting at 6:32 p.m. 1-`r Ben min de Luna, Chair WL - DaynaVL. Williams, Secretary Minutes of the Code Enforcement Board on January 12, 2016 Page 3 of 3