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Exh 4DAGENDA ITEM #4D AUGUST 22, 2005 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Professional Services -Annual Contract for Environmental Laboratory Services RFP No. OS-6 SUBMITTED BY: Donna Kalu~iak, CEP, Utility Director DATE: August 15, 2005 BACKGROUND: This contract is to provide required laboratory testing for water and wastc~vater ' systems, and testing as needed or required for stormwater. Water and wastewater process control testing, as well as compliance testing not requiring DOH laboratory certification, such as solids testing, pH, chlorine residual, and dissolved oxygen, will continue to be conducted • on-site. A request for proposals (RFP) was advertised and four proposals were received on August 3, 2005. Staff reviewed the proposals, and ranked the laboratories based on the following criteria: ^ Past Record of Professional Services • ^ Firm's Professional Qualifications and Staffing ^ Range of Services ^ Staff Availability and Capability to Meet Deadlines ^ Reporting ^ Financial Responsibility and Insurance • ~ ^ Proximity . ^ Cost ' After the review, the laboratories had the following scores and ranking: Laborato Score Rankin Advanced Environmental Laboratories, Inc. 26.10 2 Columbia Anal tieal Services, Inc. 26.20 1 Harbor Branch Environmental Laborato ,Inc. 22.30 4 Water Laboratories, Inc. 23.03 3 As noted on the RFP, up to two simultaneous annual contracts maybe awarded for laboratory analyses for ' water, wastewater and stormwater testing. The top two ranl:cd firms were Columbia Analytical Services and Advanced Environmental Laboratories. Water Laboratories, Inc, is only certified to perform baclcrioIogical testing on drinking water, and subcontracts all other testing, so received a low overall ranking. However, due to their excellent quality of work and customer service for this parameter, staff has used this laboratory for the monthly drinking water bactcriologicals and would lilac to continue doing so. Water Laboratories, Inc. also has the lowest price for this particular analysis. AGENDA ITEM #4D AUGUST 22, 2005 BUDGET: Laboratory services are scheduled on an as-needed basis. Funds in the amount of $64,000 are budgeted for laboratory services in the water production and sewer treatment account nos. 400-5502-533- 3400 and 410-X508-53~-3400. RECOMMENDATION: Award annual contracts for environmental laboratory services to Columbia . Analytical Services, Inc. and Advanced Environmental Laboratorics, Inc, at the unit prices provided in the proposals submitted in response to RFP OS-G. Authorize staff to continue using Watcr Laboratories, Inc. for ' monthly bactcriologicai testing of drinking water. ATTACHMENTS: 1. Scoring sheet for RFP No. OS-G 2. Cost Comparison Analysis for RFP OS-6 3. RFP OS-6 available at City Clerk's Office. REVIEWED BY CITY MANAGER: 2 soaz `zz ssn~n~ ar# ia~sr ~au3~d tq r" o ~ -{ fI~ CA < 2 -1 o 3 O V! I" or ~ -I ~ ~ p -i o -i o Z -I -I o -I 0 ^i 0 -1 0 -i o 'n rn -i C~ d D C r o to o m o _, O 7 C ~y ~, r: 7c ° ~ pp o O' p, °; 0 n+ ~ ~ 7' d _. o m m o ~ b' C y y o 7 ° ~ d m Z ~ m o~ o~ m ~ (n fn d ' ~ ~ 7 C ~ 7 n ~, fD ~ 7, ° 7 3 O "~ i n G ~ $ 6 m fD ? 7' 7 ~ m O ~ (~D [~D N ~ d UI $ ~ ~ N a n ~ a -• o ° n ° o o o ~ ° n ~ ti ~ ~ ° ' D N y ~ m o ~ o N o ~ N ? o o ° o ° ~ o o y ~' vi O a ° o, ~ cn ~, m 7 o i L~. ~ 3 .°+ ~ - m m ~ m C a ~ o 0 m 7 Z . o o, < c~u < m < m ~ ~, • ID d O n y ~ ° ~ H ~ N ~ n N , 0 ~ N ~ N _ 7 Z N O' Q Q ~ ~ ~ a 3 ~ ~ .h ~ 7 7 ~ d ~ X e (D 0 N z A (D tD N N ~, fA a. 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W v7 m o. rG a to a w a m Q. m a m 7z m a m a o o. m o. m a m a m a m a m a m a m o. m a m s o 3 ~ m .N. 3 c O N ~ N A O c Vt O C 7 C] w m [A O O ~+ cn (W N cn n A ~ ~ ~ m `O a Q 77 N C )1 ~ c -+ v o~ c -' o w -« m ~, ~ m (J7 0 o 0 o a .~ w ~ ~ 0 _ ,Z 0 N 0 `G O ~ 0 0' ~ o ~' t0 - ~ o a ~ -n ~ ~ ~~ a `'~ O ~ fD 7 w a O 0 c m C v. sooz `zz isn~n~ at~# tnt~ii ~au~~~ ... ... AGENDA ITEM #4D AUGUST 22, 2005 iroo m~nD. Q < < ~~~ ~,o° ~ ~ m - y n~i' ~. ~ o. ~ ~Il ~ ' ~ D N o O ~ ~~ v o ono ~-~ ~ m ° c°n rs Da 0~0 -~o D~,i<o ~ w o• Z7 , °~, ~<: ~ ~~°' ~~ ~ may W .2~n~ ~ m w oom m m m~ ~ ~~~ m ~' c nm^' m ~ ~ n•ti ~ . ~ ~ y ~ v o ~ ~ '~ O p "` L11 (n C7 ~ i/7 'D ' !!7 i7 ~ -•• ~ ~] (n ~ (7 C7 ~ N ~ ~ o =.; ~- g " io o m m t~ m ~ ~ c m So, ~ ?i ~ ,_„ o -i Cn a 3 fn =ti ~ ~ w o -,a -in•cn ~ n.m ~ `? ~ ° m ~° cn ~ m~ •° ° ~, ~ So 0 Do Zam ~,,, rn>°c n.p$°' ~ a °c m ~ m~ o•° •a ~ ~n:a ~ o Z . 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W ~ W ~ZJOD OCD Nn ° N N~ W ~-'DO (DO Nn ~ 3, ~ CJl y n. 0 ~ O ~ ~ W ~ T. ~ _. w ~ is C~ 7 6~i A c y 7 .C O ~ k ~ ~ ~• < •< ~ m ~ <_ c N cn ~. ° ~ ~ _ ° ~ ~ ~ _ O ' ~ _ N O .a O ~ N N rt ~ ~ ~ ~ < Q ~ ~ N SD ~ N ~ .. ~ i ~ N O o , ' m o rt s ~ o ° O m II II tNp ~ N ~ n, ~ O n ~ y m ~ ~ '11 'tl '0 '0 f/1 O ~ ~ rn ~ rn m v Z rn r c D rn v Z z a r N Z T_ ~N•{ ry z r Z v 'D 2 Z O v_ Z m m n r c a Z '0 O -v r 'T1 /~ Z Z C D r O Z -n m Z _C Z m Z D r D ;U ~T N m n rn AGENDA ITEM #4D AUGUST 22, 2005 r m 2 ~~ ~<~' 0 0• ~ o 0 °' ~ W n o- ~, T1 ~ -~ a o ~' ~ •" ~' c c~ o' o o ~ p ~ -p > > ~ ~ d ~ -D -o Z ~ -~ ~ n D o m m m ~•~ ~ m ~ ~' d v , n. n~ N ~ .D ° .D can o ~ m o dom : ~, ~~ ~~° 'D ~m p~.ro~- ~ _ m ~ _. . m o nmcn~~~ coo ~m o' CAa ~. •~ ~ r ~n ~ v ~ ° o ~ o o p a~i a w Z7 ~ ~ , . c n t ~ i ;a p °: > > ~ c~ D ~ o ~ m ~ ' 4 o ~n _ c o - o ~ o_ O ` o ~ .G '." ~ ~ y ~ ~ -w~v d cn a'~ p Sl] ~ N W (A C d (D p ~ -~ cn o =~3 m n -p n p n~~ C CD O U7 O -~ CD (D N r~ T ~! atd o ~ m cn ~ ?'2 CD '."1 ~ O' n~ S ~ an?r`~ ~~ ~~ ~ m`o' 'D ~ ry ~ ~ N N 0 fD O O O• n;, Z -• O O ~< 7 n CD (O CD (D y ~~ O W rt' Z U) n ~ ~ • w 's ° ~ ~ ~ ~ ~Z~o No 3: ~ c n~ c~i~ '-'~ ~ ~ ~ W n o o m ~ m o' o ° ~ oo N ~ 4v c~ D o~ :U o~ o o m~ v ~ 0 ~ X CA TIC x o o-~ .~ o ~ m ~ ~o nQm Q m ~ °' m m m d • ~ ~ f0 O ~ 7 ~ ry ~. ~ (/~ d ~O ~ 7 I17 (O N N (D y ~ . y ~ .j ~ p, O O n (D co x cn'o ...n3 5'~ ~o m ° a ~ ~ ° m .~ ~ -m c CA ~ ~ o ~ n ~ ~ m ~ off m~D a ° c o- "m cs , o °: ~ tin w~ ~ o o ~ o Z ~ -n'D 0 ~ ~ ~ ~ 61 d fD i17 d ~ [ D O _ ~ Q' N w .tom ooovo~ ovn ~ n o ~ pn~ ~ ~~m o wm _ o oo ~~ :~~ ~ ~ ~ ~ ~ ~o m °' o•= ~ °' °' o ~ `~ ~ - a. m ~ ~ ~ r. m ,,,,, (q O `C m Cn m 'o m ~ -{ -+ -p o n~ ? ~ o (/~ O N ~ tOn O CAD ai N O CD N ~ tJ .a n B O a tD ~ G O' O ~• ~ •A ~ . `G ~ ~ ~, f D C'f ~ C ~ to -Il O f7 > 'D y Q O7 O O j ~ ~ O H ~~~' < O~ - ~ C n ~'~ cnn3noin W Q.~?1 n i .~ ~ CD n m w' O - .~ ~ n m o vCD, W O ~ ~ O fD O O C7 n CD 0~ N iv y n ~ = ~ O 0 O ~ y N < n "' p < n "" o ~ = ~ o. a m `c N j ~ W W c.. 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