Exh 8AAGENDA ITEM #8A
AUGUST 22, 2005
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM:
Construction Services for the 5 Points Intersection Improvements
SUBMITTED BY: Rick Carper, P.E., Public Works Director
DATE: August 22, 2005
BACKGROUND: Bids were opened for the 5 Points Intersection Improvement
Project (PW0502) on Wednesday, August 17, 2005. There were three bids.
The bid included Intersection Improvements (hardscape, safety items,
groundwork for lighting upgrades and major landscape features), and five
additive alternates (see table). The bid was structured to be awarded to the
lowest base bid. Callaway Contracting was the low bidder with a base bid of
$269,049.25. At the November 8th Commission Meeting, approval was given to
proceed with the 5 Points Intersection Improvement Project as a single phase, at
an estimated cost of $243,000. Approval was given to transfer $250,000 from
the Mayport Road Project to fund these improvements. This cost estimate
included acquisition of the corner clip at Seminole Road and Sherry Drive, but
did not include decorative street lighting or decorative crosswalks at Howell Park
entrances. As evidenced by many recent news stories on Better Jacksonville
Plan cost over runs, construction costs throughout the county are rising at an
increasing rate.
A summary of all bids, including Additive Alternates, is included on the attached
Bid Tab.
Callawa Contractin ~ Bid Amount
Base Bid $269,042.50
10% Contin enc ~ $26,904.25
Add. Alt 1: Plaza Road Bike Path Ph. 2 and Bride $77,000
Add. Alt 2: Decorative Crosswalks (Three walks at
Howell Park Entrances $11,000
Add. Alt 3: Decorative Street Li htin $56,300.00
Add. Alt 4: Installation of Annuals $6,759.00
Add. Alt 5: Irri ation $11,580
BUDGET: $250,000 has been budgeted in the FY 2005'h Cent Sales Tax (131-
5002-541-6300) account. In addition, there is $33,500 remaining in the FY 2005
Streets (001-5002-541-6300) account for this project.
AGENDA ITEM #8A
AUGUST 22, 2005
The Plaza Road Bike Path is separately funded as a portion of Projects
PW0404/PW0503. There is $58,666 in 131-5002-541-6300 (112 Cent Sales
Tax) and $72,850 in 001-5002-541-6300 (PW Streets) for Bike Paths, with the
Seminole Road Bike Path still to be bid (bid opening August 24tH)
RECOMMENDATION: Staff recommends awarding a contract for construction of the 5
Points Intersection Improvements to Callaway Contracting Company in an
amount not~to exceed $269,042.50 (leaving $14,457.50 as a contingency), and
authorizing the City Manager to execute the agreement for construction services
on the City's behalf. For the Additive Alternate items, Staff proposes to wait until
the project end to decide whether to award Alternate 4, Installation of Annuals,
and to seek additional funding in the FY 2006 budget where necessary and to
rebid the remaining items separately, with construction 1 installation to occur
later on a not to interfere basis with the 5 Points Improvements construction.
ATTACHMENTS: 1. Bid Tab
REVIEWED BY CITY
MANAGER:
3
~ ~ ~` o ~ ° ~
D D D D D n
~ '17 ~ i. o
~
~' m
~ ~ :+. .. .:. m O ~
cD
(n
.+ C1 n.
c
_n n.
~ ~ ~ ~ ~ ~ ~: ~ °- m d a o ~ ~ ~ ~
~ ~" ~ ~
~ m
~ ~
~ n
~ a ~ ~ ~ ce
' ~ ° m o m °' c
i a. ~
~ ., m ~- tD
D ~ -~
v
i ~ w N ~ ~ 0 o m ~~ <°
'
' n~ 0 ~ ~
~ ~ ~ ~ ~' ° m = -, n ° m i
~ ~ ~ c ~ n
° ° ° ~ ~ ~ n c ~ ~ ~ m
w c o o m v ='~
N
°
° • ° ~
cn n -~
~ - o c c
p ce D ° ~ er
~ N ~ ~ ° n ~ 3
.~- N p~
`
~ ~.
~
~
r w ~ ~ ~ a
a ~ ,
' ~
; . n.
m 7
~ n
~
n.
~
;;,: ~ ~
c
m
n
y
~
~
~
y dl
N d-
N
~
~+ ~ G
it + N
i ~ J ~ ~ ~ ~
•
~ ~ 0 `: X X X X X X X X "
~ ~ 0 ~ 0 O
O O O O ~ A N O
O
O O O O N C)f ~ y
n
{Q
~ ~
C ~
• 3r ~ Z n
o °
,
~
m
v ~
~ O
i ~
~ ~ i ~ 'A' .~i. ~
OD i r l W W /b N N
O' te p p N W Gt '
- X X X X X X X X "'s O
Q~ ~ .
a ; . 0
O O O O ~ N ~ '! ~
f
O ~•
O O O O ~ tJ~ C O
3
4A
iA
A EA
W d- "{
~
~ V ~ .-
V t0 ~ Q1 ~ O ~
~
O p ~ W ~ X X X X X X X X ~
~ O p
p ~
0 0 o i -- o w a
o° o0 0 0 o Q o c ~
0 0 0 c 0 c
soaz `zz isn~n~
d8# LII~.LI dQl~I~~V
a
0
0
eo
w
0
0
.D
v,
0
n
_ rt
D ~_ `~
(Q ~ ~'h
~ ~ D
~ m
V p _~
N ~ C1
O ~ W
~~ N
O n
< ~
ro
m
N